Onsite Office Manager

<p class="p1"><strong>At ARCO/Murray, we take our &ldquo;better team, better planning, and better execution&rdquo; culture seriously. But we&rsquo;re not an award-winning firm just because we&rsquo;re a great place to work. We&rsquo;re relentless experts at what we do.</strong></p>

Terre Haute, IN, US

ARCO Murray National Construction

.. https://www.arcomurray.com/

keywords: company summary,position summary,benefits,what we can offer you,project management,coordinate,organize,teamwork,necessary qualifications,technical skills

Full Time

Overview: Ready to experience a better way to build your career? ARCO hires only the best and brightest dedicated to providing our clients with superior solutions, cultivating our award-winning workplace culture, and driving success at all levels of the business.<br /> <br /> We are seeking a detail-oriented and proactive Field Coordinator to support our field operations and project team onsite in Sullivan, IN. This role works closely with Superintendents and onsite personnel to ensure accurate documentation, up-to-date field resources, and smooth coordination between the office, field teams, and subcontractors. The ideal candidate is highly organized, comfortable in an active construction environment, and skilled with construction management software.<br /> <br /> <p><strong>What We Can Offer You:</strong></p> <p>At ARCO, we are committed to taking care of our greatest asset &ndash; our team. ARCO&rsquo;s best-in-class benefits and superior compensation are what set us apart from the competition and continue to attract top industry talent.</p> <p>&nbsp;</p> <ul type="disc"> <li>Industry-leading performance-based bonus program</li> <li>100% employer-funded ESOP to all associates</li> <li>Traditional and Roth 401k</li> <li>1-month paid sabbatical after every five years of employment, plus $5,000 for travel</li> <li>3 weeks of vacation</li> <li>1-week paid volunteer leave each year and 100% charitable match</li> <li>Medical, dental, and vision insurance coverage</li> <li>100% paid 12-week maternity leave</li> <li>Scholarship for associates&rsquo; children up to $28,000 per child</li> <li>Tuition reimbursement for associates</li> </ul>
Responsibilities: <br /> <ul> <li>Provide direct support in the field by working closely with Superintendents and onsite teams</li> <ul> <li>On board new trades workers, assigning them project badging.</li> <li>Manage on site canteen and associated vendors: food vendors, site lunches/catering vendors, clean up, vending machines, appliances, etc.</li> <li>Manage other site logistics vendors</li> <li>Manage select site deliveries</li> <li>Print and manage on site signage</li> <li>Coordinate with city and county officials</li> <li>Manage trailer supplies and inventory and maintain stock</li> </ul> <li>Maintain a comprehensive field binder including:</li> <ul> <li>Executed Contracts</li> <li>Change Orders</li> <li>Submittals and approvals</li> <li>Other critical project documentation</li> <li>Management of local printing vendor</li> </ul> <li>Ensure drawing racks and field drawings are current, accurate, and properly distributed</li> <li>Print and distribute all necessary project documents for field use.</li> <li>Schedule and coordinate field meetings, including preparing agendas and distributing meeting information</li> <li>Generate meeting minutes for select meetings</li> <li>Work with subcontractors to:</li> <ul> <li>Track and update compliance documentation</li> <li>Collect and maintain current insurance certificates, safety documents, and other required paperwork</li> </ul> <li>Assist with document control and coordination through Procore</li> <li>Support site communication between field and office teams</li> <li>Perform general field and administrative coordination duties as needed to support project success</li> </ul> <br />
Requirements: <ul> <li>Previous experience in construction coordination, field administration, or a similar role preferred</li> <li>Strong organizational skills with a high attention to detail</li> <li>Ability to manage multiple tasks in a fast-paced field environment</li> <li>Comfortable working both onsite and with office teams</li> <li>Strong communication and follow-up skills</li> <li>Ability to travel nationwide as-needed</li> </ul> Technical Skills (Preferred)<br /> <ul> <li>Procore experience</li> <li>Microsoft Office Suite (Outlook, Word, Excel)</li> <li>Viewpoint experience</li> <li>Familiarity with construction drawings, specifications, and documentation processes</li> </ul>