Administrative Assistant

<span data-sheets-value="{&quot;1&quot;:2,&quot;2&quot;:&quot;If you love to gain knowledge, be hands-on, build relationships and know that you are needed, this is the Senior Admin Assistant role for you. We are at the top of the CRE Industry and one of our EVPs needs someone dedicated to managing his desk, his projects and his time. &quot;}" data-sheets-userformat="{&quot;2&quot;:4520,&quot;6&quot;:{&quot;1&quot;:[{&quot;1&quot;:2,&quot;2&quot;:0,&quot;5&quot;:[null,2,0]},{&quot;1&quot;:0,&quot;2&quot;:0,&quot;3&quot;:3},{&quot;1&quot;:1,&quot;2&quot;:0,&quot;4&quot;:1}]},&quot;8&quot;:{&quot;1&quot;:[{&quot;1&quot;:2,&quot;2&quot;:0,&quot;5&quot;:[null,2,0]},{&quot;1&quot;:0,&quot;2&quot;:0,&quot;3&quot;:3},{&quot;1&quot;:1,&quot;2&quot;:0,&quot;4&quot;:1}]},&quot;10&quot;:0,&quot;11&quot;:4,&quot;15&quot;:&quot;arial,sans,sans-serif&quot;}">If you love to gain knowledge, be hands-on, build relationships and know that you are needed, this is the Admin Assistant role for you. We are at the top of the CRE Industry and one of our EVPs needs someone dedicated to managing his desk, his projects and his time. </span>

New York, NY

Altus Group, developers of ARGUS Software

<p>At Altus Group, developers&nbsp;of ARGUS Software, we break ground everyday with products that provide consistency, transparency, and efficiency into the financial and operational processes that drive the global world of commercial real estate. Our products were built exclusively for commercial real estate companies, incorporating best practices learned from over 25 years serving the industry and clients in over 60 countries. ARGUS Software&rsquo;s products have become the industry standard and provide the complete solution for managing and growing your commercial real estate portfolio. Thousands of users globally including leading owners, managers, financial institutions, brokerages and REITs trust ARGUS Software solutions to improve the visibility and flow of information throughout their critical business processes. These processes include asset management, asset valuation, portfolio management, budgeting, forecasting, reporting, lease management, collaboration and knowledge management.</p> http://www.altusgroup.com/analytics

keywords: who we are,who you are,what's in it for you,coordinate travel,calendar management,support the day-to-day business,communicate,prepare and submit expense reports,update licensing,plan events,the education,experience,the flexibility,the independence,the technical skills,the communication and interpersonal skills,the personality

Mid Level

Overview: <p><strong>Who we are</strong></p> <p><span style="font-weight: 400;">Altus Group is a leading provider of independent advisory services, software and data solutions to the global commercial real estate industry. Our businesses, Altus Analytics and Altus Expert Services, reflect decades of experience, a range of expertise and technology-enabled capabilities. Our solutions empower clients to analyze, gain market insight and recognize value on their real estate investments. Headquartered in Canada, we have approximately 2,300 employees around the world, with operations in North America, Europe and Asia Pacific.</span></p> <p><span style="font-weight: 400;">We are at the centre of what drives the real estate industry and continue to break ground every day with innovative solutions and best practices that touch every aspect of the real estate life cycle.</span></p> <p><strong>The opportunity</strong></p> <p><span style="font-weight: 400;">Altus Group is looking for an Administrative Assistant to play a key role in supporting our Executive Vice President, Global Business Development and Sales. From managing a constantly changing calendar and travel arrangements to acting as a liaison with corporate partners, clients and other external stakeholders, this is part executive assistant, part sales assistant, and all detail-oriented, proactive support. </span></p> <p><strong>Who you are and what&rsquo;s in it for you</strong></p> <span style="font-weight: 400;">This is a rewarding career move for an Administrative Assistant who is ready for a change and a step up to a&nbsp;Senior level at a rapidly growing company, where no two days are alike. You have experience supporting a team and you want to move into a role </span><span style="font-weight: 400;">that has a global impact where you can focus on providing executive support. This is an opportunity to work for an EVP who will rely on and appreciate you; and, in turn provide you with the support you need to do your best work and build your career. </span>
Responsibilities: <p><strong>Our new Administrative Assistant will:</strong></p> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Coordinate travel. Arrange complex and detailed travel plans, itineraries and compile documents for travel-related meetings. Be available outside regular business hours to cancel, rebook and confirm changes to the timing of events or the overall agenda.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Calendar management. Primarily booking and prioritizing appointments and meetings. Resolving calendar conflicts and negotiating rescheduling on a frequent basis.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Support the day-to-day business. Confidentially assist the Executive Vice President with administrative, research, sales, projects and coordination tasks. This can include preparing sales documents and presentations, collecting marketing collateral, packaging and shipping materials.</span></li> </ul> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Provide a bridge for efficient communication between the Executive Vice President&rsquo;s office, with both internal and external stakeholders. &nbsp;Oversee executive communication:</span></li> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">preparing and/or editing letters, memos and mass emails</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">prioritizing and processing email, mail, calls, issues and requests, while determining the appropriate course of action, referral or response</span></li> </ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Prepare and submit expense reports. With a high attention to detail and accuracy, review, organize and submit extensive domestic and foreign expenses for reimbursement.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Update licensing. </span><span style="font-weight: 400;">Coordinate and submit renewals for relevant licenses held by the executive.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Plan events. Coordinate and oversee events such as client receptions and off-site events.</span></li> </ul>
Requirements: <p><strong>Our new Administrative Assistant has:</strong></p> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">The education. A post-secondary degree or diploma.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">The experience. 3+ &nbsp;years of experience in an administrative role supporting a team or executive.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">The flexibility. To do whatever needs to be done and respond to requests outside of normal business hours. Proven ability to effectively prioritize many conflicting demands.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">The independence. Proactively on your own or collaboratively as part of a global team anticipate and fulfill all business needs &nbsp;with a high degree of integrity, honesty and ethics. </span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">The technical skills. Expertise in MS Office particularly Outlook, Excel, PowerPoint.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Outstanding communication and interpersonal skills. Confident and empathetic approach to working with internal team members, executives and high-value external stakeholders. From telephone to email. From presentations to letters. From one-on-one to large groups.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">The personality. The sense of ownership to perform effectively in a demanding high-growth, fast paced environment. High standards of confidentiality to handle sensitive information. </span></li> </ul> <p><strong>Need any more reasons to want to work with us?</strong></p> <p><span style="font-weight: 400;">As we continue to grow, the possibilities for the people that join Altus are significant. From professional growth to innovation to collaboration we are committed to continuing to foster the right environment to help our people realize their full potential. </span></p> <p><span style="font-weight: 400;">We thank you in advance for taking the time to learn more about what makes Altus a great place to grow your career and do some of your best work. Apply now, refer a friend or stay on top of what&rsquo;s new by following us on LinkedIn.</span></p> <p><span style="font-weight: 400;">All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or status as an individual with a disability.</span></p>