Administrative Specialist - Eau Claire - Part Time or Full Time

<strong>We&rsquo;re looking for passionate and talented people for all of our positions. There are many opportunities available with Aurora for people who&nbsp;are looking to make a difference in the life of a person with a disability.</strong>

Eau Claire, WI

Aurora Community Services

<strong>We are a passionate and diverse human service agency committed to helping individuals live fuller, richer lives while helping businesses to thrive and flourish. Discover more about our creative and cutting-edge solutions for you, your family, or your organization.</strong><br /><br /><strong>​It is our mission is to support people in creating their "New Beginning."</strong><br /><br /><strong>Aurora Community Services was &ldquo;born&rdquo; on April 18, 1986, in Menomonie, Wisconsin. On this day, Dave Barnard and Jim Neuman - the two founders of Aurora Community Services - stood in the rain at an auction, waiting to bid on two beds for the new residential home they were opening in the community.</strong> https://www.auroraservices.com/home

keywords: position summary,benefits,administration,management,assist,skills,communication,adapt

Full-Time

$14-17/hr. based upon experience and education.

Overview: <p><strong>Your New Beginning Starts Here</strong></p> <p>We&rsquo;re more than a human services agency&mdash;we&rsquo;re partners in transformation, walking alongside you on the journey to a fuller, richer life.</p> <p>We are seeking an organized and detail-oriented Administrative Assistant to join our team in our Eau Cliare Office. The candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting counselors, and maintaining a welcoming environment for customers and visitors.<br /><br /></p> <p><strong>Benefits:</strong></p> <ul> <li>Option to get paid before payday</li> <li>Opportunities for advancement in a growing, hire-from-within company</li> <li>Employee discount - Verizon and Dell&nbsp;</li> <li>Health Insurance</li> <li>Life Insurance</li> <li>Dental Insurance</li> <li>Vacation/Personal Hours</li> <li>Employee Stock Ownership</li> <li>401-K</li> <li>Employee Achievement Program</li> <li>Longevity Bonus for Part Time or Full Time Employees&nbsp;</li> <li>Casual dress (no uniforms), fun work atmosphere</li> <li>And more</li> </ul>
Responsibilities: <br /> <ul> <li>Provide Administrative support to ensure efficient operation of office</li> <li>Assist clients and management staff with issues and concerns</li> <li>Perform data entry</li> <li>Manage appointment schedules for clients and therapists.</li> <li>Maintain accurate and organized client records, manage and coordinate referrals, assisting with the client intake process by gathering client information and verifying eligibility with insurance.</li> <li>Assist in maintaining up to date client records through audits.</li> <li>Assist with onboarding and welcoming new team members.</li> <li>Manage office funds by maintaining accurate petty cash account, making daily deposits when needed, managing client accounts and collecting balances due.</li> <li>Answer phones and greet clients, visitors and others.</li> <li>Type and distribute correspondences</li> <li>Schedule meeting/training rooms and coordinate calendars, as requested.</li> <li>Attend department/management meetings as scheduled.</li> <li>Order and re-stock supplies for office.</li> <li>Effectively convey ideas and department needs using clear verbal and written communication.</li> <li>Protect Aurora’s value by keeping information confidential.</li> <li>Ensure safe work place practices, and maintaining a clean and organized work space.</li> <li>Perform other duties as assigned.</li> </ul> <br />
Requirements: <br /> <ul> <li>Problem Solving - identify and resolves problem in a timely manner, gathering and analyzing information skillfully</li> <li>Interpersonal Skills - maintain confidentiality, remaining open to others&rsquo; ideas and exhibiting willingness to try new things</li> <li>Oral Communication - speak clearly and persuasively in positive or negative situations; demonstrating group presentation and meeting skills</li> <li>Written Communication - edit work for spelling and grammar, presenting numerical data effectively, and ability to read and interpret written information</li> <li>Planning/Organizing &ndash; prioritize and plan work activities, using time efficiently, and develop realistic action plans</li> <li>Quality Control - ensure accuracy, quality, and thoroughness by effectively monitoring own work</li> <li>Adaptability &ndash; adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events</li> <li>Dependability &ndash;consistently at work and on time, following instructions, responding to management direction, and soliciting feedback to improve performance</li> <li>Safety and Security - actively promote, personally observe, and promote safety/security procedures, using equipment and materials properly</li> </ul>