Part-Time Office Administrator

BCMEA represents approximately 49 waterfront employers and, by extension, the more than 9,400 people who work for them. BCMEA’s customer-members are ship owners and agents, stevedores, container, bulk, break bulk and cruise ship terminal operators. We help optimize our members’ operations by providing our expertise in labour relations, safety & training, and recruitment of the waterfront workforce.

Prince Rupert

BC Maritime Employers Association

<p>The BCMEA represents approximately 49 waterfront employers and, by extension, the more than 8,500 men and women who work for them. Our customer- members are ship owners and agents, stevedores, container and cruise ship terminal operators. We help optimize our members&rsquo; operations by adding our expertise in labour relations, safety &amp; training, and recruiting.</p> <p>BCMEA member companies are a vital part of the BC economy and a mainstay of the coastal community. Operating 24 hours a day, 365 days a year, our partners move 60 million tonnes of goods worth 53 billion dollars around the globe every year. If you&rsquo;ve got it, we helped you get it.</p> http://www.bcmea.com/

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Fully On-Site

Salary

Overview: <div> <div>The BCMEA is seeking a part-time Office Administrator, based in Prince Rupert, BC, for a six-month contract. The position is 20 hours per week, working Monday to Friday from 9:00 a.m. to 2:00 p.m. at the Prince Rupert Training Centre. <br /><br />Reporting to the Training Manager, this role provides front-line reception, general office administration, and program-related support to ensure an efficient and welcoming environment.</div> </div>
Responsibilities: <ul> <li>Greet and assist visitors, respond to inquiries, and answer/direct incoming calls</li> <li>Open, sort, and distribute mail</li> <li>Book meeting rooms and organize catering for meetings and training sessions</li> <li>Order and maintain office supplies and manage general office filing</li> <li>Provide administrative support for facilities-related tasks</li> <li>Build and maintain Excel spreadsheets for administrative tracking</li> <li>Scan, file, and update records and documents</li> <li>Enter data for Training, Safety, and Recruitment documentation</li> <li>Draft and prepare correspondence and reports</li> <li>Submit and track port pass and security clearance applications</li> <li>Support administrative and logistical components of special projects</li> <li>Provide check-in and document collection support during recruitment periods</li> <li>Perform other duties as assigned</li> </ul>
Requirements: <ul> <li>High school diploma or equivalent, with a minimum of one year of office or administrative experience</li> <li>Strong verbal and written communication skills</li> <li>Highly organized with excellent time management and attention to detail</li> <li>Able to prioritize tasks and meet deadlines independently and within a team</li> <li>Proficient in Microsoft 365, particularly Outlook, Word, Excel</li> <li>Able to manage multiple tasks under pressure</li> <li>Strong problem-solving and critical-thinking skills</li> <li>Valid driver's license and access to a personal vehicle</li> <li>Located in Prince Rupert, BC and able to work fully on-site</li> </ul>