Office Manager

Most companies claim to have the best people. We say to them, "Keep dreaming." Our people are second to none. They set us apart with their entrepreneurial spirit, ambition and an unhealthy obsession with Halloween. (Have you seen the pictures?) They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA one of <strong>Seattle's 100 Best Companies to Work</strong> for.

Woodinville, WA


BDA is more than a workplace - it&rsquo;s a family. For more than three decades we&rsquo;ve promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise.<br /><br />North America/Domestic careers? <a href="" target="_blank" title="BDA" rel="noopener noreferrer">Click here.</a><br />International careers?&nbsp;<a href="" target="_blank" title="BDA" rel="noopener noreferrer">Click here.</a> <br />Fulfillment careers?&nbsp;<a href="" target="_blank" title="BDA" rel="noopener noreferrer">Click here.</a><br />Seattle Kraken retail careers? <a href="" target="_blank" title="BDA" rel="noopener noreferrer">Click here.<br /></a><br /><strong>Connect With Us!</strong> Not ready to apply? <a href=";hashed=-435620418" target="_blank" title="Connect With Us" rel="noopener noreferrer">Connect with us</a> for general consideration.

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Regular Full-Time


Overview: The Office Manager will embody and influence BDA company values, and act as an ambassador for our people – building on strong relationships to provide an exceptional employee experience. This person will also have a strong understanding of the importance of brand consistency and how attention to details plays a role in building overall company environment satisfaction. This position will drive new ideas on employee engagement while maintaining and continuously improving the workplace.<br />
Responsibilities: <ul> <li>Manage corporate office in Woodinville, WA to ensure employees have a productive work environment.</li> <li>Act as primary point of contact with office landlord and manage necessary building maintenance.</li> <li>Assist Employee Experience Director with event coordination, including, planning, prep, day-of-coordination, and clean-up.</li> <li>Review and approve all office equipment requests and vendor invoices.</li> <li>Ensure remote offices and remote home office employees have tools and equipment necessary for optimal remote working environment.</li> <li>Assist with new hire support, including, desk set-up, partnering with the IT Help Desk to ensure new hire is properly set-up for their first day (in-office and remote locations).</li> <li>Manage all aspects of the office space/infrastructure planning (moves, new employees, changes to workstations) and provide knowledgeable answers, resources, and solutions as requested.</li> <li>Maintain phone coverage and general welcoming of customers at front desk in the absence of receptionist.</li> <li>Coordinate internal and external resources and cultivate relationships with vendors.</li> <li>Manage receptionist(s) duties and ensure overall employee satisfaction.</li> <li>Oversee the day-to-day activities of the office as the main point of contact, keeping management informed of any relevant information that pertains to the building.</li> <li>Provide direct administrative support as needed, including scheduling meetings, events, mailing and shipping packages, and updating contact database and active employee list.</li> <li>Assist in the ideation and execution of multiple employee recognition events throughout the year.</li> <li>Other job duties as assigned.</li> </ul> <p>Any travel involved? Limited</p> <p>Any financial/budgetary responsibility? No</p> <p>Strategic planning responsibilities? Yes</p> <p>Number of staff reporting to this position. 1-2</p> <p>Hours: Monday &ndash; Friday 8:00am &ndash; 5:00pm</p>
Requirements: <ul> <li>High school diploma or GED required. Bachelor&rsquo;s degree preferred. Equivalent, relevant work experience may be considered.</li> <li>Minimum 3 years of office management experience required</li> <li>Supervisory experience strongly preferred</li> <li>Experience developing internal processes/systems</li> <li>Ability to handle confidential information</li> </ul> <p>Job Skills &amp; Traits</p> <ul> <li>MS Outlook, MS Word, MS Excel, MS PowerPoint</li> <li>Experience with lease management and negotiation</li> <li>Experience with property insuranceCertified notary</li> <li>Proven organizational and administrative skills</li> <li>Effective oral and written communication skills</li> <li>Outstanding customer service skills</li> <li>Motivated, dependable, and trustworthy</li> <li>Ability to work under pressure on multiple projects and deadlines</li> <li>Ability to effectively prioritize workload and manage changes in direction</li> </ul>