Executive Assistant

Most companies claim to have the best people. We say to them, "Keep dreaming." Our people are second to none. They set us apart with their entrepreneurial spirit, ambition and an unhealthy obsession with Halloween. (Have you seen the pictures?) They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA one of <strong>Seattle's 100 Best Companies to Work</strong> for.

Woodinville, Washington, United States


BDA is more than a workplace - it&rsquo;s a family. For more than three decades we&rsquo;ve promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise. https://www.bdainc.com/careers

keywords: position summary,management,create,develop,travel,write,maintenance,experience,skills

Full Time

Overview: The Executive Assistant to three senior executives, the CFO, CTO, and CHRO is responsible for diverse administrative and project management duties and functions requiring confidentiality, discretion, initiative, and sound decision-making.<br /><br />The position requires excellent organizational skills and the ability to effectively handle multiple projects. The ideal candidate will be able to think independently and anticipate, rather than merely respond to, the needs of the executive.<br /><br />This includes project management, maximizing the effective operation of their executive&rsquo;s office with respect to workflow, scheduling, budget, communications, and events.<br /><br />We are seeking a well-organized, detail-oriented, proactive, resourceful, and efficient individual who can anticipate needs and work cooperatively with all levels of staff and external stakeholders.<br /><br /><br /> <p><strong>About BDA<br /></strong><br />BDA brings the world&rsquo;s biggest brands to life through promotional merchandise. Fortune 500 companies come to us looking to connect with their consumers on an emotional level. We create three-dimensional advertising that people invite into their homes, offices, cars and classrooms. We let people see, touch, feel, own, and interact with a brand in a way no other marketing permits. It&rsquo;s what we like to call the Power of Merchandise.</p> <p>We give our team members the creative freedom and foster the entrepreneurial spirit necessary to champion our clients&rsquo; branding goals utilizing cutting edge ideas. Our people are our No. 1 asset, and we remain committed to making our company a great place to work for our team and family.</p> <p>We take great pride in our company culture&mdash;one that inspires teamwork, fun and excellence across our organization. We&rsquo;re energetic people who love what we do&mdash;churning out more than 50 million units each year for the world&rsquo;s most admired brands in a fun, fast paced environment that rewards high achievement.</p>
Responsibilities: <ul> <li>Serve as a trusted advisor handling special projects and ad hoc incoming requests as they arise.</li> <li>Develop internal and executive communications, including executive presentations/decks and messaging guidance, tailoring content and concepts based on audience.</li> <li>Coordinate department and all executive&rsquo;s meetings.</li> <li>Manage heavy calendars, interacting internally and externally to coordinate a variety of executive meetings. Attend meetings and manage follow up accordingly.</li> <li>Serve as a liaison to their executives, establishing and maintaining relationships while ensuring confidentiality of sensitive and proprietary information.</li> <li>Create prep documents and minutes for meetings.</li> <li>Coordinate travel.</li> <li>Write key letters and other correspondence.</li> <li>Maintain executive&rsquo;s files, departmental NPS/CRM scorecards.</li> <li>Other duties and special projects as assigned.</li> </ul>
Requirements: <ul> <li>Experience working for a CFO completing analysis and financial projects.</li> <li>Experience in M&amp;A, with Board presentations, legal and insurance work preferred</li> <li>Expert proficiency with MS Office including excel and PowerPoint.</li> <li>Excellent organization, communication and writing skills.</li> <li>Exceptional editing and proofreading skills.</li> <li>Ability to multi-task and balance competing priorities from multiple constituents and executives. &nbsp;</li> </ul>