Office Manager Babson Academy (Temporary)

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic &amp; social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, &amp; a genuine dedication to creating a diverse, multicultural &amp; inclusive community. <br /><br />To view all open staff positions, click <a href="" target="_blank" title="Babson College Staff Positions" rel="noopener noreferrer">here</a>.

Babson Park, MA

Babson College

<p><strong>We&rsquo;re all different.</strong></p> <p><strong>We&rsquo;re all Babson.</strong></p> <p>Babson College strongly recommends that all faculty and staff continue to stay up to date on COVID vaccines, but will no longer require COVID vaccination as a condition of employment. Should you need further information regarding protective measures under the ADA accommodation process, please email <a href=""></a>.</p> <p class="p1">Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value - everywhere. You&rsquo;ll find a collaborative, collegial team environment designed to include and motivate every individual. It&rsquo;s a rewarding workplace &ndash; an exciting launch pad for anyone to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.</p>

keywords: job description,support,administration,documents,management,operations,other duties,education & experience,knowledge, skills & abilities,initiative,covid-19

Full time

Overview: <br />The Office Manager is responsible for providing general administrative support and program development support for the Babson Academy for the Advancement of Global Entrepreneurial Learning.
Responsibilities: <br /> <ul> <li>Handles follow-up to routine and/or complex mail/email correspondence; screens calls, takes detailed messages, and strives to resolve matters independently.&nbsp;</li> <li>Composes correspondence, documentation, reports, and proposals; runs prospect/pipeline reports; and generates thank you letters and other material for individual signature.</li> <li>Designs filing systems and is responsible for overseeing maintenance of filing systems.</li> <li>Assists with the finances including p-card reallocation, check requests, bill payments, and financial record keeping (payroll, AP, etc.).</li> <li>In collaboration with the Associate Dean, assists in providing financial data to help facilitate college budget forecasting.</li> <li>Manages accounts payable for The Babson Academy including vendor invoices, travel expense reports, and faculty/staff reimbursements and p-card re-allocation.</li> <li>Processes all Babson Academy faculty payroll via Workday. Maintains confidentiality and sensitivity to payroll information.</li> <li>Responsible for timely billing and collection of payments for clients.</li> <li>Serves as the primary support person for the staff of the Babson Academy, which includes centrally supporting all external and internal office and administrative functions for departments, overseeing office Outlook calendars, arranging meetings for Babson Academy staff, answering incoming queries via phone, and maintaining positive working relationships across the College.</li> <li>Sets up travel arrangements for department staff.</li> <li>Acts as office manager for the Babson Academy which includes developing operating practices such as record keeping systems, forms control, office layout, creating new systems and/or revising established procedures; processing purchase orders; purchasing general and specific office supplies as well as printed materials for the office; and managing functionality and updates to phone, printer, and copy systems.</li> <li>Serves as liaison with Human Resources for hire, compensation, and termination paperwork for student workers; maintains relevant files and keeps abreast of campus best practices.</li> <li>Manages internal digital equipment maintenance and check-out process.</li> <li>Provides administrative support to the Dean including but not limited to: calendar management, scheduling meetings and travel arrangements, and preparing correspondence.</li> <li>Serves as the first point of contact, acts as a liaison, and builds and maintains professional relationships both internally and externally on behalf of the Dean. Ensures timely and accurate assistance in all matters.</li> <li>Assumes additional responsibilities as required.</li> </ul> <p>&nbsp;</p> <p><strong>YOUR TEAM WILL INCLUDE</strong></p> <p>Student Workers</p>
Requirements: <br /> <p><strong>WHAT EDUCATION AND SKILLS YOU WILL NEED</strong></p> <p>&nbsp;</p> <ul> <li><strong>High School Diploma</strong></li> <li>A minimum of<strong> 2-3 years of office/event management experience.</strong></li> <li>Must have excellent organizational and communication skills</li> <li>Must be detail-oriented and have the ability to multi-task in a very fast-paced environment</li> <li>Must have strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint) and web editing</li> <li>Ability to effectively interface with visitors, faculty, and staff</li> <li>Must have effective time management skills and the ability to set priorities</li> <li>Must have strong customer service skills</li> <li>Ability to envision and propose new methods to perform tasks that support ET&amp;A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li>Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> <li>Must be flexible and willing to assume new tasks</li> </ul> <p>&nbsp;</p> <p>&nbsp;</p> <p><strong>HOW AND WHERE YOU WILL WORK<br /><br /></strong></p> <ul> <li>All Babson College faculty and staff authorized to work on campus must be fully vaccinated against COVID-19, <a href="" target="_blank" rel="noopener noreferrer">including any appropriate boosters</a>. Proof of vaccination upon hire is required or within 21 days of becoming eligible for a booster. Contact <a href="" target="_blank" rel="noopener noreferrer">Human Resources</a> for medical accommodation or religious exemption requests.</li> </ul> <p>&nbsp;</p> <p>&nbsp;</p> <p><strong>ADDITIONAL SKILLS YOU MAY HAVE</strong></p> <p>&nbsp;</p> <ul> <li>Associate Degree strongly preferred</li> <li>Ability to communicate effectively with non-native speakers of English and relate well to individuals from diverse cultural, social, and educational backgrounds</li> </ul>