Administrative Assistant, Glavin Office of International Education

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic &amp; social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, &amp; a genuine dedication to creating a diverse, multicultural &amp; inclusive community. <br /><br />To view all open staff positions, click <a href="https://babson.wd1.myworkdayjobs.com/Staff" target="_blank" title="Babson College Staff Positions" rel="noopener noreferrer">here</a>.

Babson Park, MA

Babson College

<p><strong>We&rsquo;re all different.</strong></p> <p><strong>We&rsquo;re all Babson.</strong></p> <p><em>Effective November 15, we are requiring all non-unionized Babson faculty and staff members authorized to work on our campuses or other property owned or controlled by the College to verify that they have been fully vaccinated for COVID-19. Requests for medical or religious exemption should be addressed directly to </em><a href="https://www.babson.edu/emergency-preparedness/return-to-campus/faculty-and-staff-experience/"><em>Human Resources</em></a><em>.&nbsp;</em></p> <p>Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value - everywhere. You&rsquo;ll find a collaborative, collegial team environment designed to include and motivate every individual. It&rsquo;s a rewarding workplace &ndash; an exciting launch pad for anyone to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.</p> https://www.babson.edu/

keywords: job description,administration,support,arrange,other duties,education & experience,initiative,skills,covid-19

Full time

Overview: <br />The Administrative Assistant offers front desk and administrative support for the three functions of the Glavin Office of International Education including education abroad, short-term faculty-led programs, and international student and scholar services. This role serves as the front line for Glavin Office stakeholders including students, faculty, and staff.
Responsibilities: <br /> <ul> <li>Serves as the first point of contact for the office, greets and manages general inquiries for all Glavin Office visitors.</li> <li>Maintains Senior Director, Associate Director&rsquo;s and other staff&rsquo;s calendars as needed.</li> <li>Manages student appointments for all department staff.</li> <li>Responsible for planning and arranging logistics for meetings and special events.</li> <li>Supports Glavin staff with student programs including marketing, room reservations, and supplies.</li> <li>Responsible for overseeing general technology needs of front office, including but not limited to office laptops, phones and printers. Works with ITSD and Cannon Copy Center for problem resolution.</li> <li>Works with ITSD and College Marketing to make updates to department website. Creates and reviews promotional material for the office and supports the Glavin Office social media accounts.</li> <li>Opens and forwards mail. Handles follow-up to routine and/or complex correspondence.</li> <li>Answers phones, screens calls, takes messages, and routinely provides a variety of information to callers.</li> <li>Writes and types correspondence, reports, and other materials for own or supervisor&rsquo;s signature. Proofreads and edits copy generated by supervisor and others.</li> <li>Designs electronic filing systems. Is responsible for overseeing maintenance of filing systems.</li> <li>Responsible for interviewing, selecting, training, and evaluating student workers.</li> <li>Responsible for ordering and maintaining office supplies as needed.</li> <li>Assumes additional responsibilities as required.</li> </ul> <p>&nbsp;</p> <p>&nbsp;</p> <p><strong>YOUR TEAM WILL INCLUDE</strong></p> <p>Student Assistants (1-5)</p>
Requirements: <br /> <p><strong>WHAT EDUCATION AND SKILLS YOU WILL NEED</strong></p> <p>&nbsp;</p> <ul> <li><strong>High School Diploma</strong></li> <li>Must have at least 3-5 years of experience.</li> <li>Must have excellent typing, editing, and proofreading skills.</li> <li>Must have strong organizational, interpersonal, and communication skills; and the ability to maintain a high degree of confidentiality at all times.</li> <li>Ability to effectively interface with trustees, students, parents, faculty, staff, and visitors.</li> <li>Must have strong supervisory and training skills.</li> <li>Ability to manage multiple priorities while maintaining attention to detail.</li> <li>Ability to communicate effectively with non-native speakers of English and relate well to individuals from diverse cultural, social, and educational backgrounds.</li> <li>Demonstrated ability to work in multicultural and international communities.</li> <li>Envisions and proposes new methods to perform tasks that support ET&amp;A; <strong>takes thoughtful risks</strong>; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li><strong>Anticipates and embraces change</strong>; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> <li>Must have <strong>strong computer skills</strong> including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint). Thorough knowledge of Microsoft 365 is necessary.</li> </ul> <p>&nbsp;</p> <p>&nbsp;</p> <p><strong>HOW AND WHERE YOU WILL WORK</strong></p> <p>All Babson College faculty and staff authorized to work on campus must be fully vaccinated against COVID-19, <a href="https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html" target="_blank" rel="noopener noreferrer">including any appropriate boosters</a>. Proof of vaccination upon hire is required or within 21 days of becoming eligible for a booster. Contact <a href="mailto:hr@babson.edu" target="_blank" rel="noopener noreferrer">Human Resources</a> for medical accommodation or religious exemption requests.</p>