Program Coordinator, Babson Build (Temporary)

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic &amp; social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, &amp; a genuine dedication to creating a diverse, multicultural &amp; inclusive community. <br /><br />To view all open staff positions, click <a href="https://babson.wd1.myworkdayjobs.com/Staff" target="_blank" title="Babson College Staff Positions" rel="noopener noreferrer">here</a>.

Babson Park, MA

Babson College

<p><strong>We&rsquo;re all different.</strong></p> <p><strong>We&rsquo;re all Babson.</strong></p> <p><em>Effective November 15, we are requiring all non-unionized Babson faculty and staff members authorized to work on our campuses or other property owned or controlled by the College to verify that they have been fully vaccinated for COVID-19. Requests for medical or religious exemption should be addressed directly to </em><a href="https://www.babson.edu/emergency-preparedness/return-to-campus/faculty-and-staff-experience/"><em>Human Resources</em></a><em>.&nbsp;</em></p> <p>Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value - everywhere. You&rsquo;ll find a collaborative, collegial team environment designed to include and motivate every individual. It&rsquo;s a rewarding workplace &ndash; an exciting launch pad for anyone to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.</p> https://www.babson.edu/

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Full time

Overview: The Program Coordinator, Babson Build supports the planning and operations of the Babson Build program including pre-program planning beginning in January through program delivery in May through August.
Responsibilities: <br /> <ul> <li>Works with Babson Academy business development team to update system for proposal tracking, seat management, etc. based on cohort sizes and composition.</li> <li>Works with campus partners to reserve appropriate space in residence halls as well as on campus classrooms for all cohorts; provide continuous updates throughout year.</li> <li>Works with BECC to reserve reception space at the conference center; provides continuous updates throughout the year.</li> <li>Works with campus dining on estimates for daily usage as well as special events and catering needs and securing one cards for Build participants.</li> <li>Works with faculty directors to finalize schedules/line up teaching team for all cohorts/sections as planning comes together.</li> <li>Coordinates with faculty to upload materials to Learning Management System (Canvas).</li> <li>Updates Pipeline tracking document as groups are contracted; updates with group sizes as information provided by Business Development.</li> <li>Conducts program orientations, including kick off events and presentation (PPT) to classrooms at start of each program; coordinates with Public Safety, Title IX, etc. to ensure required information is included in communications.</li> <li>Coordinates w/ Marketing throughout summer regarding social media, group photos, testimonials, etc.</li> <li>Collaborates with primary Program Manager to develop program wrap up documents (demographics, PPT presentation) at end of summer; leverages summer workers to help with analysis.</li> <li>Collaborates with Associate Dean to complete comprehensive Babson Build Summer Financials Spreadsheet; leverage summer student workers for data entry.</li> <li>Collaborates with Associate Dean to interview, hire and train summer workers.</li> <li>Prepares program-related client invoices and faculty compensation.</li> <li>Communicates with Babson Academy clients and participants about program logistics, assignments and pre-work.</li> <li>Coordinates program materials and assists client, participants, faculty members, and external speakers.</li> <li>In collaboration with Associate Dean contracts with vendors which often include, but is not limited to, transportation, catering, AV equipment, program materials, conference rooms, classrooms, special dinners and functions.</li> <li>Assumes additional responsibilities as required.</li> </ul> <p>&nbsp;</p> <p><strong>YOUR TEAM WILL INCLUDE</strong></p> <p>Student Workers (1-3)</p>
Requirements: <br /> <p>​<strong>WHAT EDUCATION AND SKILLS YOU WILL NEED<br /><br /></strong></p> <ul> <li><strong>Associate Degree</strong></li> <li>A minimum of<strong> 3-5 years of related program management experience.</strong></li> <li>Must have strong customer-service orientation, organization, and planning skills</li> <li>Must demonstrate <strong>strong attention to detail and creative problem-solving skills</strong></li> <li>Must have program management expertise and demonstrated business acumen</li> <li>Ability to handle challenging situations and individuals requiring creative problem solving.</li> <li>Ability to <strong>think and act strategically</strong>, making choices and decisions to ensure that program participants, clients and faculty receive the best experience while maintaining fiscal diligence and operational excellence.</li> <li>Ability to envision and propose new methods to perform tasks that support ET&amp;A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li>Ability to <strong>anticipate and embrace change</strong>; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> <li>Must have strong technology skills including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook/calendar).</li> <li>Must have <strong>excellent oral, written, and interpersonal communication skills and demonstrated ability to communicate in a cross-cultural environment.</strong></li> <li>Must have strong organizational and project management skills with the ability to appropriately prioritize tasks and adjust to changing priorities.</li> <li>Must be a <strong>team player</strong> with ability to take initiative and complete tasks with minimal supervision.</li> <li>Must have an interest in international affairs and other cultures.</li> <li>Must have a <strong>positive attitude</strong> and the ability to be flexible in changing conditions.</li> <li>Ability to work with ethnically, culturally, and socially diverse students, staff, faculty, and other constituencies.</li> </ul> <p>&nbsp;</p> <p><strong>HOW AND WHERE YOU WILL WORK<br /><br /></strong></p> <ul> <li>All Babson College faculty and staff authorized to work on campus must be fully vaccinated against COVID-19, <a href="https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html" target="_blank" rel="noopener noreferrer">including any appropriate boosters</a>. Proof of vaccination upon hire is required or within 21 days of becoming eligible for a booster. Contact <a href="mailto:hr@babson.edu" target="_blank" rel="noopener noreferrer">Human Resources</a> for medical accommodation or religious exemption requests.</li> <li>Must be able to occasionally attend programs, meetings, and events during evenings and/or weekends.</li> </ul> <p>&nbsp;</p> <p><strong>ADDITIONAL SKILLS YOU MAY HAVE<br /><br /></strong></p> <ul> <li>Prefer 5+ years of experience and a Bachelor&rsquo;s Degree</li> <li>Competency in more than one language a plus</li> <li>Prefer experience working with diverse and global audiences or stakeholders</li> <li>Experience with Salesforce, Cvent, and learning management systems a plus</li> </ul>