Program Coordinator, Babson Build (Temporary)

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic &amp; social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, &amp; a genuine dedication to creating a diverse, multicultural &amp; inclusive community. <br /><br />To view all open staff positions, click <a href="https://babson.wd1.myworkdayjobs.com/Staff" target="_blank" title="Babson College Staff Positions" rel="noopener noreferrer">here</a>.

Babson Park, MA

Babson College

<p><strong>We&rsquo;re all different.</strong></p> <p><strong>We&rsquo;re all Babson.</strong></p> <p class="p1">All Babson College faculty and staff authorized to work on campus must be fully vaccinated against COVID-19, <a href="https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html"><span class="s1">including any appropriate boosters</span></a>. Proof of vaccination upon hire is required or within 21 days of becoming eligible for a booster. Contact <a href="mailto:hr@babson.edu">Human Resources</a> for medical accommodation or religious exemption requests.</p> <p class="p1">Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value - everywhere. You&rsquo;ll find a collaborative, collegial team environment designed to include and motivate every individual. It&rsquo;s a rewarding workplace &ndash; an exciting launch pad for anyone to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.</p> https://www.babson.edu/

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Full time

Overview: The Program Coordinator, Babson Build supports the planning and operations of the Babson Build program including pre-program planning beginning in January through program delivery in May through August.
Responsibilities: <br /> <ul> <li>Works with Babson Academy business development team to update system for proposal tracking, seat management, etc. based on cohort sizes and composition.</li> <li>Works with campus partners to reserve appropriate space in residence halls as well as on campus classrooms for all cohorts; provide continuous updates throughout year.</li> <li>Works with BECC to reserve reception space at the conference center; provides continuous updates throughout the year.</li> <li>Works with campus dining on estimates for daily usage as well as special events and catering needs and securing one cards for Build participants.</li> <li>Works with faculty directors to finalize schedules/line up teaching team for all cohorts/sections as planning comes together.</li> <li>Coordinates with faculty to upload materials to Learning Management System (Canvas).</li> <li>Updates Pipeline tracking document as groups are contracted; updates with group sizes as information provided by Business Development.</li> <li>Conducts program orientations, including kick off events and presentation (PPT) to classrooms at start of each program; coordinates with Public Safety, Title IX, etc. to ensure required information is included in communications.</li> <li>Coordinates w/ Marketing throughout summer regarding social media, group photos, testimonials, etc.</li> <li>Collaborates with primary Program Manager to develop program wrap up documents (demographics, PPT presentation) at end of summer; leverages summer workers to help with analysis.</li> <li>Collaborates with Associate Dean to complete comprehensive Babson Build Summer Financials Spreadsheet; leverage summer student workers for data entry.</li> <li>Collaborates with Associate Dean to interview, hire and train summer workers.</li> <li>Prepares program-related client invoices and faculty compensation.</li> <li>Communicates with Babson Academy clients and participants about program logistics, assignments and pre-work.</li> <li>Coordinates program materials and assists client, participants, faculty members, and external speakers.</li> <li>In collaboration with Associate Dean contracts with vendors which often include, but is not limited to, transportation, catering, AV equipment, program materials, conference rooms, classrooms, special dinners and functions.</li> <li>Assumes additional responsibilities as required.</li> </ul> <p>&nbsp;</p> <p><strong>YOUR TEAM WILL INCLUDE</strong></p> <p>Student Workers (1-3)</p>
Requirements: <br /> <p>‚Äč<strong>WHAT EDUCATION AND SKILLS YOU WILL NEED<br /><br /></strong></p> <ul> <li><strong>Associate Degree</strong></li> <li>A minimum of<strong> 3-5 years of related program management experience.</strong></li> <li>Must have strong customer-service orientation, organization, and planning skills</li> <li>Must demonstrate <strong>strong attention to detail and creative problem-solving skills</strong></li> <li>Must have program management expertise and demonstrated business acumen</li> <li>Ability to handle challenging situations and individuals requiring creative problem solving.</li> <li>Ability to <strong>think and act strategically</strong>, making choices and decisions to ensure that program participants, clients and faculty receive the best experience while maintaining fiscal diligence and operational excellence.</li> <li>Ability to envision and propose new methods to perform tasks that support ET&amp;A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li>Ability to <strong>anticipate and embrace change</strong>; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> <li>Must have strong technology skills including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook/calendar).</li> <li>Must have <strong>excellent oral, written, and interpersonal communication skills and demonstrated ability to communicate in a cross-cultural environment.</strong></li> <li>Must have strong organizational and project management skills with the ability to appropriately prioritize tasks and adjust to changing priorities.</li> <li>Must be a <strong>team player</strong> with ability to take initiative and complete tasks with minimal supervision.</li> <li>Must have an interest in international affairs and other cultures.</li> <li>Must have a <strong>positive attitude</strong> and the ability to be flexible in changing conditions.</li> <li>Ability to work with ethnically, culturally, and socially diverse students, staff, faculty, and other constituencies.</li> </ul> <p>&nbsp;</p> <p><strong>HOW AND WHERE YOU WILL WORK<br /><br /></strong></p> <ul> <li>All Babson College faculty and staff authorized to work on campus must be fully vaccinated against COVID-19, <a href="https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html" target="_blank" rel="noopener noreferrer">including any appropriate boosters</a>. Proof of vaccination upon hire is required or within 21 days of becoming eligible for a booster. Contact <a href="mailto:hr@babson.edu" target="_blank" rel="noopener noreferrer">Human Resources</a> for medical accommodation or religious exemption requests.</li> <li>Must be able to occasionally attend programs, meetings, and events during evenings and/or weekends.</li> </ul> <p>&nbsp;</p> <p><strong>ADDITIONAL SKILLS YOU MAY HAVE<br /><br /></strong></p> <ul> <li>Prefer 5+ years of experience and a Bachelor&rsquo;s Degree</li> <li>Competency in more than one language a plus</li> <li>Prefer experience working with diverse and global audiences or stakeholders</li> <li>Experience with Salesforce, Cvent, and learning management systems a plus</li> </ul>