Program Coordinator, Babson Executive Education

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic &amp; social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, &amp; a genuine dedication to creating a diverse, multicultural &amp; inclusive community. <br /><br />To view all open staff positions, click <a href="" target="_blank" title="Babson College Staff Positions" rel="noopener noreferrer">here</a>.

Babson Park, MA

Babson College

<p class="p1"><strong>We&rsquo;re all different.&nbsp;We&rsquo;re all Babson.</strong></p> <p class="p1"><strong>Babson College is where talented people from diverse backgrounds can&nbsp;be themselves, learn from each other and inspire each other.</strong></p> <p class="p1">We are bold, driven&nbsp;and entrepreneurial.&nbsp;We embrace a way of thinking that is deliberately different. We&rsquo;re&nbsp;never afraid to challenge convention.&nbsp;We turn ideas into action. &nbsp;Above all, we&rsquo;re&nbsp;in this together.&nbsp;Diverse backgrounds, different voices, fresh perspectives,&nbsp;One Babson.&nbsp;<strong>We are #BabsonBold</strong>&nbsp;</p> <p class="p1">Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value. It&rsquo;s a rewarding workplace &ndash; an exciting launch pad for anyone to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.</p>

keywords: job description,assist,technical,coordinate,continuous improvement,support,collaboration,education & experience,knowledge, skills & abilities,work environment,license,initiative

Full time

Overview: The Program Coordinator is responsible for supporting the Program Managers and faculty with the preparation, coordination, and administrative support of all programming, including global executive education and enterprise programs.
Responsibilities: <ul> <li>Assist with program preparation and execution by working closely with a Babson Executive Education (BEE) Program Manager. Responsibilities include: researching, ordering, and compiling all program materials; preparing program schedules, participant lists, nametags, tent cards, and certificates; assembling program binders when required; and arranging transportation, catering, etc. as needed.</li> <li>Coordinate with faculty on program materials, including assignment sheets, readings and cases, in-class materials and exercises, and virtual simulations; assemble and arrange for delivery of materials to off-site programs.</li> <li>Build and maintain program Learning Management System (LMS) sites to distribute program materials and communicate with clients and participants, before, during and after program.</li> <li>Utilize technology to streamline delivery of program materials. This includes responsibility for database management, online applications, and the LMS site, in order to extract and post program-specific materials.</li> <li>Set up and break down classrooms; provide in-session classroom support for faculty and participants, including management of audiovisual equipment.</li> <li>Assist with preparation, distribution, and collection of daily and summary evaluations, as well as data entry, filing, and distribution of reports.</li> <li>Work with Program Managers and other BEE team members to create consistency in workflow and program support by maintaining detailed program notes.</li> <li>Develop and maintain cohesive relationships with all parties involved with execution of programs; including, but not limited to: Faculty; Babson Conference Center departments (conference planning/services, dining room, audio-visual staff); campus resources (catering, copy center, media services, bookstore); and outside vendors (copyright permissions, transportation, special events).</li> <li>Provide organizational support in other areas or to other members of BEE during program downtime.</li> <li>Participate in process review and improvement with operations team on ongoing issues related to BEE&rsquo;s strategies.</li> <li>Pursue professional growth &amp; development opportunities that lead to greater efficiency in delivering programs by incorporating the latest tools, techniques and methods.</li> <li>Assume additional responsibilities as required.</li> </ul> <p>&nbsp;</p> <p><strong>YOUR TEAM WILL INCLUDE</strong></p> <p>Student Workers</p>
Requirements: <p><strong>WHAT EDUCATION AND SKILLS YOU WILL NEED<br /><br /></strong></p> <ul> <li><strong>Associate Degree.</strong></li> <li>Must have at least 2-3 years of related experience.</li> <li>Must have a highly developed sense of customer service.</li> <li>Must have strong teamwork and communication skills.</li> <li>Must have strong technology skills, including proficiency in Microsoft Office suite (Word, PowerPoint, Excel) and Google suite.</li> <li>Must have excellent planning and organizational skills, and attention to deadlines.</li> <li>Must have a strong commitment to maintaining consistency and quality of program materials.</li> <li>Ability to manage and prioritize multiple tasks in a fast-paced, highly demanding work environment.</li> <li>Ability to maintain flexibility and positive attitude when dealing with diverse groups, such as managers, team members, faculty, students, clients from diverse backgrounds, departments within Babson College, vendors, etc.</li> <li>Ability to envision and propose new methods to perform tasks that support ET&amp;A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li>Ability to <strong>anticipate and embrace change</strong>; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> <li>Must work independently with minimal direction in order to adhere to strict deadlines.</li> </ul> <p>&nbsp;</p> <p><strong>HOW AND WHERE YOU WILL WORK<br /><br /></strong></p> <ul> <li>All Babson College faculty and staff authorized to work on campus must be fully vaccinated against COVID-19, <a href="" target="_blank" rel="noopener noreferrer">including any appropriate boosters</a>. Proof of vaccination upon hire is required or within 21 days of becoming eligible for a booster. Contact <a href="" target="_blank" rel="noopener noreferrer">Human Resources</a> for medical accommodation or religious exemption requests.</li> <li>Ability to work early mornings, evenings, weekends, and holidays as necessary.</li> <li>Some travel may be required.</li> <li>Must be able to lift and/or move boxes of supplies/materials (up to 40 lbs.).</li> <li>Must have had a valid, unrestricted U.S. Driver&rsquo;s License for one year, and maintain throughout employment an insurable (as determined by the College&rsquo;s insurer&rsquo;s criteria) or a satisfactory driving record; must successfully complete and pass the College&rsquo;s vehicle training program within the first 60 days of employment; annual or more frequent review of employee&rsquo;s driving record based on the College insurer&rsquo;s criteria; and safety training as required by management.</li> </ul> <p>&nbsp;</p> <p><strong>ADDITIONAL SKILLS YOU MAY HAVE</strong></p> <p>&nbsp;</p> <ul> <li>Bachelor&rsquo;s Degree preferred.</li> <li>Experience with applications such as Salesforce, Learning Management Systems, Cvent, Canvas, Qualtrics, Zoom and Webex.</li> <li>Experience working with global groups preferred.</li> </ul>