Assistant Director, Advancement Events

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic &amp; social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, &amp; a genuine dedication to creating a diverse, multicultural &amp; inclusive community. <br /><br />To view all open staff positions, click <a href="" target="_blank" title="Babson College Staff Positions" rel="noopener noreferrer">here</a>.

Babson Park, MA

Babson College

<p class="p1"><strong>We&rsquo;re all different.&nbsp;We&rsquo;re all Babson.</strong></p> <p class="p1"><strong>Babson College is where talented people from diverse backgrounds can&nbsp;be themselves, learn from each other and inspire each other.</strong></p> <p class="p1">We are bold, driven&nbsp;and entrepreneurial.&nbsp;We embrace a way of thinking that is deliberately different. We&rsquo;re&nbsp;never afraid to challenge convention.&nbsp;We turn ideas into action. &nbsp;Above all, we&rsquo;re&nbsp;in this together.&nbsp;Diverse backgrounds, different voices, fresh perspectives,&nbsp;One Babson.&nbsp;<strong>We are #BabsonBold</strong>&nbsp;</p> <p class="p1">Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value. It&rsquo;s a rewarding workplace &ndash; an exciting launch pad for anyone to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.</p>

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Full time

Overview: The Assistant Director supports the Advancement Events team, in the strategic and creative planning, development, and execution of Alumni, Development, and major college events that promote and present the College, and participants in the best possible light. Specifically responsible for working closely with campus partners on logistics and supporting the operations of the Advancement Events department.
Responsibilities: <ul> <li>Organizes, manages, and coordinates the production and execution of Alumni engagement and Annual Giving events.&nbsp;Independently manages and owns logistics and full execution of events to support the goals and objectives of the Advancement office, which includes: incorporating event strategy in support of fundraising efforts, managing catering, d&eacute;cor, rentals, A/V, staging, run of show; creating floor plans, assessing additional on-site needs; performing event site visits; negotiating rates with vendors; and recommending decisions to Director of Advancement Events, while managing the budget of the event and following College policies and procedures in the decision making process.</li> <li>Interacts with high-profile alumni and prospects on alumni receptions or campus dedications, as a result of fundraising naming opportunities, to execute their vision of the dedication event, including catering, florals, linens, guest lists, etc. Serve as key partner and owner of approximately 3 naming/dedication events per year.</li> <li>Develops strategic and innovative ideas and creative elements to enhance the event experience.</li> <li>Supports the event department&rsquo;s technology including: serving as a partner and liaison with Constant Contact and JIRA project management system within the department; as well as providing support in the use Cvent, Millennium, EMS, and other events software.</li> <li>Creates online registration for alumni events via Cvent. Maintains accurate databases and records; completes all post-event reporting in a timely and accurate manner.&nbsp;</li> <li>Develops and drafts briefings for campus partners. Coordinates ebriefs post events, to include final event reporting, and opportunities for continuous improvement.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li> <li>Provides on-site event support for Alumni, Annual Fund, &amp; Development programs and events.&nbsp;</li> <li>Develops and maintains the events calendar and determines, with colleagues, the event type and communications.&nbsp;</li> <li>Collaborates with campus partners to direct and manage all vendors, and service providers, as assigned, to define scope and requirements for programs and events (whether on campus or off).&nbsp;Manages budget, assesses financial implications, and effectively negotiates event costs/contracts; produces reports as appropriate for trend analysis; and manages the vendor contract process, reviewing and submitting contracts through the college-approved process.</li> <li>Provides support for campus signature events, in partnership with the Campus and Community Events office, in the planning of Commencement and other major college events as required.</li> <li>Attends programs and events conducted by others in the office to ensure that program needs and objectives are met; act as a college representative at all times.</li> <li>Oversees and mentors Student Assistants on event administrative tasks, including vendor contracts, building Cvent pages, creating nametags, ensuring accuracy of information, and other duties.</li> <li>Travels to events as necessary, perform site visits in domestic or international cities, provide event support day of.</li> <li>Assumes additional responsibilities as required.</li> </ul> <p>&nbsp;</p> <p><strong>YOUR TEAM WILL INCLUDE</strong></p> <p>Student Assistants</p>
Requirements: <p><strong>WHAT EDUCATION AND SKILLS YOU WILL NEED<br /><br /></strong></p> <ul> <li><strong>Bachelor&rsquo;s Degree.</strong>&nbsp;</li> <li>A <strong>minimum of 4-6 years of increasingly responsible experience in events management</strong>.</li> <li>Ability to establish <strong>credibility</strong> and <strong>confidence</strong> with stakeholders.</li> <li>Demonstrated experience with <strong>Cvent, Webex Meetings, Constant Contact</strong> as well as knowledge of other event technology tools and platforms.</li> <li>Must have demonstrated effectiveness in working with a diverse student body, faculty, staff, and other constituents.</li> <li>Must have excellent <strong>leadership</strong>, <strong>motivational</strong>, and <strong>supervisory</strong> skills.</li> <li>Must have a <strong>high attention to detail.</strong></li> <li>Must have experience in <strong>project</strong> <strong>planning</strong> - meeting deadlines, adherence to schedules.</li> <li>Ability to work independently, with an ability to analyze and respond to problems.</li> <li>Ability to envision and propose new methods to perform tasks that support ET&amp;A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li>Ability to <strong>anticipate</strong> and <strong>embrace</strong> <strong>change</strong>; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> <li>Must have <strong>strong computer skills</strong> including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint).</li> </ul> <strong><br /><br />HOW AND WHERE YOU WILL WORK<br /></strong><br /> <ul> <li>Must have had a valid unrestricted U.S. Driver&rsquo;s License for one year, and maintain throughout employment an insurable (as determined by the College&rsquo;s insurer&rsquo;s criteria) or a satisfactory driving record; must successfully complete and pass the College&rsquo;s vehicle training program within the first 60 days of employment; annual or more frequent review of employee&rsquo;s driving record based on the College insurer&rsquo;s criteria; and safety training as required by management.</li> <li>Ability to travel domestically and internationally.&nbsp;</li> <li>Evening and weekend work required.</li> </ul> <p>&nbsp;</p> <p><strong>ADDITIONAL SKILLS YOU MAY HAVE<br /><br /></strong></p> <ul> <li>Previous experience leading others including colleague service providers from other areas.</li> </ul>