Compliance Office Operations Administrator

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic &amp; social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, &amp; a genuine dedication to creating a diverse, multicultural &amp; inclusive community. <br /><br />To view all open staff positions, click <a href="https://babson.wd1.myworkdayjobs.com/Staff" target="_blank" title="Babson College Staff Positions" rel="noopener noreferrer">here</a>.

Babson Park, MA

Babson College

<p class="p1"><strong>We&rsquo;re all different.&nbsp;We&rsquo;re all Babson.</strong></p> <p class="p1"><strong>Babson College is where talented people from diverse backgrounds can&nbsp;be themselves, learn from each other and inspire each other.</strong></p> <p class="p1">We are bold, driven&nbsp;and entrepreneurial.&nbsp;We embrace a way of thinking that is deliberately different. We&rsquo;re&nbsp;never afraid to challenge convention.&nbsp;We turn ideas into action. &nbsp;Above all, we&rsquo;re&nbsp;in this together.&nbsp;Diverse backgrounds, different voices, fresh perspectives,&nbsp;One Babson.&nbsp;<strong>We are #BabsonBold</strong>&nbsp;</p> <p class="p1">Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value. It&rsquo;s a rewarding workplace &ndash; an exciting launch pad for anyone to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.</p> https://www.babson.edu/

keywords: job description,process,assist,operations,compliance,support,education & experience,knowledge, skills & abilities,initiative

Full time

Overview: The role of the Compliance Office Operations Administrator is to assist the Director of Compliance &amp; Enterprise Risk in the continued development of the College&rsquo;s Compliance Program and Enterprise Risk process. Specifically responsible for playing a key role in ensuring the Compliance Office&rsquo;s operational activities run smoothly by managing and maintaining various Compliance Office processes, communicating and collaborating with compliance partners on various compliance projects, and keeping the policy content management system current.<br /><br />The Compliance Program supports the&nbsp;mission&nbsp;of the College by enhancing and maintaining an organizational structure that promotes a culture of ethical behavior and reduces the risk of non-compliance with applicable laws, regulations and College policies and procedures.&nbsp;
Responsibilities: <ul> <li>Operate the College&rsquo;s restricted party screening process with various sanctioned party lists, review transactional data, interpret results under the supervision of the Director, Compliance &amp; Enterprise Risk, assist in various processes including annual Conflict of Interest Reporting, Restricted Party Screening, and Enterprise Risk Analysis.</li> <li>Execute the faculty and staff annual Conflict of interest disclosure process which includes collaborating with HRIS in building the annual conflict-of-interest disclosure questionnaire in Workday; communicating the process to the college community; and working to ensure full reporting compliance. Review disclosures for reported conflict and report stated conflicts to the Director for review.</li> <li>Work with the Director, Compliance &amp; Enterprise Risk and departments/compliance partners in assessing processes and procedures for compliance to College policies; collaborate on various compliance and enterprise risk related projects.</li> <li>Assist the Director, Compliance &amp; Enterprise Risk in the continued development of the College&rsquo;s Compliance Program. This will require planning meetings, attending meetings with, or on behalf of the Director, project management and working on more than one project concurrently.</li> <li>Maintain the Compliance Office website which includes maintaining the Compliance Office Policy Content Management system for College Policies, including uploading new policies, version control/archiving and content review; monitoring embedded URL links in policies for accuracy and connectivity; and liaising with policy owners/departments on policies over time as needed.</li> <li>Provide operational support to the Compliance Office which includes serving as a point of contact for the office; proofreading and editing Compliance Office documents and reports; reviewing and refining PowerPoint presentations as needed; and monitoring and assisting with the budget preparation, expense processing and record keeping.</li> <li>Manage the department email account, and work in collaboration with the Director, on responding to compliance related matters.</li> <li>Assume additional responsibilities as required.</li> </ul>
Requirements: <p><strong>WHAT EDUCATION AND SKILLS YOU WILL NEED<br /><br /></strong></p> <ul> <li><strong>Associate Degree and equivalent experience (Bachelor&rsquo;s Degree in Business Studies or related field preferred).</strong></li> <li><strong>Minimum of 3-5 years of relevant experience Higher Education in Compliance, Accounting/Auditing, Project Management, or Information Technology.</strong></li> <li>Project Management experience working individually or as part of a collaborative group to deliver project goals within given time constraints; demonstrated ability to improve processes and enhance systems.</li> <li><strong>Strong technology skills</strong> including proficiency in Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook), SharePoint and Workday; as well as experience reviewing confidential and sometimes complex data.</li> <li>Strong<strong> organizational, interpersonal and communication skills</strong>, and the <strong>ability to maintain a high degree of confidentiality.</strong></li> <li>Ability to <strong>successfully perform multiple tasks</strong> and balance multiple priorities is essential.</li> <li>Ability to <strong>envision and propose new methods to perform tasks</strong> that support ET&amp;A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li><strong>Anticipates and embraces change</strong>; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> </ul> <p>&nbsp;</p> <p><strong>HOW AND WHERE YOU WILL WORK<br /><br /></strong></p> <ul> <li>Requires work onsite a minimum of 2-3 days a week; the on-campus requirement is subject to modification based on organizational need.&nbsp;</li> </ul> <p>&nbsp;</p> <p><strong>ADDITIONAL SKILLS YOU MAY HAVE<br /><br /></strong></p> <ul> <li>Higher Education, project management and strong technology experience are preferred.</li> </ul>