Administrative Assistant, Development

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic &amp; social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, &amp; a genuine dedication to creating a diverse, multicultural &amp; inclusive community. <br /><br />To view all open staff positions, click <a href="https://babson.wd1.myworkdayjobs.com/Staff" target="_blank" title="Babson College Staff Positions" rel="noopener noreferrer">here</a>.

Babson Park, MA

Babson College

<p class="p1"><strong>We&rsquo;re all different.&nbsp;We&rsquo;re all Babson. Babson College is where talented people from diverse backgrounds can&nbsp;be themselves, learn from and inspire each other.</strong></p> <p class="p2">We&rsquo;re bold, driven&nbsp;and entrepreneurial.&nbsp;We embrace a deliberately different way of thinking. We&rsquo;re&nbsp;never afraid to challenge convention, turning ideas into action.&nbsp; Diverse backgrounds, different voices, fresh perspectives.&nbsp;<strong>We&rsquo;re BabsonBold</strong></p> <p class="p2">Babson empowers entrepreneurial leaders to create great economic and social value. It&rsquo;s a rewarding workplace, a launch pad to make a real impact in higher education. We provide everything needed to achieve your goals, professional development opportunities, outstanding benefits, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.</p> <p class="p2">Babson College is an AA/EEO committed to enhancing diversity across the College. Candidates who believe they can contribute to this goal are strongly encouraged to apply.</p> https://www.babson.edu/

keywords: job description,assist,compliance,support,coordinate,administration,education & experience,knowledge, skills & abilities,initiative

Full time

Overview: The Administrative Assistant provides general administrative support for the AVP International Giving, as well as the Director, Foundations and Director, Corporate Philanthropy. Specifically responsible for assisting with day-to-day administrative tasks including calendaring, booking travel, itineraries, reconciling expenses and other administrative duties as assigned; routinely interacting with multiple constituencies including faculty, staff, alumni and donors; being the first point of contact via telephone and email; facilitating all routine office functions, as well as international travel for staff in the group; and performing special projects as needed.
Responsibilities: <ul> <li>Maintain supervisor&rsquo;s office and travel calendar, planning logistics for meetings and special events.</li> <li>Assist with international travel arrangements for gift officers, including hotel reservations, scheduling flights, curating travel itineraries, and arranging transportation.</li> <li>Assist with budget preparation, receipts, expenses, and record keeping.</li> <li>Handle research requests, reports, and event attendance lists. Compile background documentation for meetings, ensuring content is accurate and up to date. Liaise with the Operations team on presidential briefings for department members, as needed.</li> <li>Support gift officers with database entry, including actions, proposals, gift agreements, and reports.</li> <li>Provide overall administrative support to the department including but not limited to: entering, formatting, and printing information; organizing work; relaying messages; maintaining files; monitoring equipment; and assessing and ordering supplies.</li> <li>Serve as the first point of contact for the office which includes greeting and receiving visitors; answering and screening phone calls; referring individuals to appropriate staff; and ensuring accurate and timely assistance in all matters.</li> <li>Write and type correspondence, reports, and other materials for own or supervisor&rsquo;s signature. Proofread and edit copy generated by supervisor and others, and respond to all emails in an appropriate and timely manner.</li> <li>Oversee maintenance of electronic and paper filing systems and databases including retrieval of information, supervision of data entry, interfacing with IT for problem resolution, and revising existing or creating new processes for maximum efficiency. May also assist with updates to department website.</li> <li>Participate in Advancement outreach for special events and campaigns.</li> <li>Ensure compliance with Babson College policies and procedures.</li> <li>Assume additional responsibilities and special projects as required.</li> </ul>
Requirements: <p><strong>WHAT EDUCATION AND SKILLS YOU WILL NEED<br /><br /></strong></p> <ul> <li><strong>Associate Degree.</strong></li> <li><strong>At least 3-5 years of experience in office administration, development experience preferred.</strong></li> <li>Ability to work independently and as a team member, anticipate needs, act with sound judgment and maintain strict confidentiality in all aspects of work.</li> <li>Must have <strong>excellent writing, editing, and proofreading skills.</strong></li> <li>Must exercise extreme attention to&nbsp;detail which includes being thorough, accurate, and organized.</li> <li>Must have <strong>strong interpersonal, customer service, and communication skills, positive and professional demeanor at all times, and ability to perform multiple tasks and balance multiple priorities is essential.</strong></li> <li>Exceptional technology skills including knowledge of MS Office (Word, Excel, PowerPoint, Outlook, etc.) is necessary as well as Salesforce experience.</li> <li>Ability to envision and propose new methods to perform tasks that support ET&amp;A; <strong>take thoughtful risks</strong>; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li>Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> <li>Ability to work with ethnically, culturally, and socially diverse colleagues and other constituencies.</li> </ul> <p>&nbsp;</p> <p><strong>HOW AND WHERE YOU WILL WORK</strong></p> <p>Requires work onsite a minimum of 3 days a week (Monday and a minimum of 2 other days; additional requirements based on outlined department policy); the on-campus requirement is subject to modification based on organizational need.&nbsp;</p> <p>&nbsp;</p> <p><strong>ADDITIONAL SKILLS YOU MAY HAVE</strong></p> <ul> <li>Bachelor&rsquo;s Degree preferred.</li> <li>International experience a plus.</li> </ul>