Operations Specialist - Finance

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Babson Park, MA

Babson College

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Full time

Overview: The Operations Specialist for the Stephen D. Cutler Center for Investment and Finance is a key member of the Cutler Center team and contributes to the ongoing operations and evolution of the Center. In collaboration with the existing staff, this individual oversees the Cutler Center lab and is responsible for the Center's day-to-day operational and administrative functions.<br /><br />The Cutler Center is dedicated to advancing the understanding and practice of investments and finance in our global economy. The Center provides programs and resources that enrich student experience, support faculty research, and engage our alumni community.<br /><br /> <p>This is a non-exempt position with an hourly rate of $34.00. This position includes paid sick leave where required by law. Eligibility, accrual, and usage will follow applicable state and local regulations.</p> <p>All questions or concerns about this posting should be directed to the Office of Human Resources at hr@babson.edu.</p>
Responsibilities: <ul> <li>Responsible for the daily operations of the Cutler Center finance lab and student staff which includes recruiting, training, scheduling, and compensation of staff; coordinating with faculty teaching in the facility; interfacing with IT and Media teams to ensure the facility functions smoothly and is upgraded as needed; and working closely with the Finance Division on the class schedule to ensure the space is optimized.</li> <li>Assist in identifying, understanding, and supporting the Cutler Center&rsquo;s operations, which include curricular and co-curricular programming for students, on-campus and virtual events for alumni and students, and the Cutler Center Advisory Board meetings.</li> <li>Works closely with the Cutler Center student staff to coordinate resources, tutorials, and other materials needed to support finance students and faculty who teach in the finance lab.</li> <li>In collaboration with the Program Manager, works with the student staff to plan and execute the Finance Lab 101 program in the finance lab.</li> <li>Assists with coordinating programs and events, including staffing as needed.</li> <li>Evaluates programs and events, including designing follow-up communications and surveys after each activity.</li> <li>Works with Babson&rsquo;s budget and finance teams to ensure accurate and timely processing of Cutler Center transactions.</li> <li>Creates and oversees contracts, agreements, and invoices for external presenters and speakers as needed.</li> <li>Handles financial transactions in Workday, including collaborating with the Cutler Center team to prepare invoices for all programs, events, and student competitions.</li> <li>Tracks program and event expenses to support the Event Manager and provide a clear overview of spending for each event; analyze the average cost per person for all Cutler Center events to aid in budgeting.</li> <li>Supports the branding strategy of the Cutler Center by helping the Marketing &amp; Events Manager create marketing materials.</li> <li>Collaborates with the Managing Director to coordinate the semiannual meetings of the Cutler Center Advisory Board and supports board communication.</li> <li>Assists the Managing Director with calendar management and other responsibilities as needed.</li> <li>Coordinates orientation events, resource fairs, and other campus activities for new and prospective students to inform them about the Cutler Center.</li> <li>Handles general correspondence and inquiries to the Cutler Center email account.</li> <li>Takes on additional responsibilities, special projects, and initiatives as needed and assigned by the Managing Director.</li> </ul> <br /> <p>YOUR TEAM WILL INCLUDE<br /><br /></p> <ul> <li>Undergraduate &amp; Graduate Student Workers</li> </ul>
Requirements: <p>WHAT EDUCATION AND SKILLS YOU WILL NEED<br /><br /></p> <ul> <li>Bachelor&rsquo;s Degree.</li> <li>Requires 3-5 years of similar experience.</li> <li>Must have outstanding organization &amp; project management skills, with the ability to prioritize multiple tasks and manage time efficiently.</li> <li>Must have exceptional collaboration and interpersonal skills and the ability to effectively engage with all levels within the College.</li> <li>Must have creative problem-solving skills and the ability to innovate in a fast- paced academic environment.</li> <li>Ability to monitor project progress and adjust strategies as needed as well as ensure projects are completed on time and within budget.</li> <li>Proven budget management skills.</li> <li>Must be a team player, with excellent communication skills and the ability to work with colleagues across the organization.</li> <li>Ability to work independently.</li> <li>Ability to envision and propose new methods to perform tasks that support Entrepreneurial Thought &amp; Action; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.</li> <li>Ability to anticipate and embrace change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.</li> <li>Must have strong technology skills, including proficiency in Microsoft Office programs: Word, PowerPoint, Excel, Outlook, in-depth knowledge and understanding of social media platforms, and Canva.</li> </ul> <br /><br /> <p>HOW AND WHERE YOU WILL WORK<br /><br /></p> <ul> <li>Working hours may vary. Requires some nights/weekends.</li> <li>Requires work onsite a minimum of 3 days a week; the on-campus requirement is subject to modification based on organizational need.</li> <li>Must have had a valid unrestricted U.S. Driver&rsquo;s License for one year and maintain throughout employment an insurable (as determined by the College&rsquo;s insurer&rsquo;s criteria) or a satisfactory driving record; must successfully complete and pass the College&rsquo;s vehicle training program within the first 60 days of employment; annual or more frequent review of employee&rsquo;s driving record based on the College insurer&rsquo;s criteria; and safety training as required by management.</li> </ul> <br /> <p>ADDITIONAL SKILLS YOU MAY HAVE</p> <br /> <ul> <li>Previous experience in the finance industry is a plus.</li> <li>Hands-on experience with financial technologies, such as Bloomberg, is a plus.</li> <li>Experience with Salesforce is a plus.</li> </ul> <p>&nbsp;</p>