Administrative Assistant to Director

With more than 7,000 employees, we are the largest health insurance company in Michigan. We offer an exciting work environment with a diverse group of employees. Our goal is to make health insurance easier for our members. We want to transform the industry and become a resource that people can trust.

Grand Rapids, MI

Blue Cross Blue Shield of Michigan

When you think of <a href="https://www.bcbsm.com/" target="_blank" rel="noopener noreferrer">Blue Cross Blue Shield of Michigan</a> for health insurance, you can know you&rsquo;re getting much more. We're a company founded on a tradition of affordable, quality health care for everyone, improving the present and investing in the future.<br /><br />We offer:<br />Plans for employers and individuals that meet today&rsquo;s needs, budgets and lifestyle<br />The largest network of doctors and hospitals in the state<br />Lower health care costs Higher quality health care<br />Award-winning diversity practices<br />Grants and programs that promote better health throughout Michigan<br /><strong><br />Mission:&nbsp;</strong>We commit to being our members&rsquo; trusted partner by providing affordable, innovative products that improve their care and health.<br /><br /><a href="http://www.bcbsm.com/index/about-us/our-company.html" target="_blank" rel="noopener noreferrer"><strong>Click here</strong></a> to learn more about our commitment to our Social Mission, view company updates and reviews, and view our awards &amp; accolades.<br /><br />Learn more about your options as an external candidate. <a href="https://bcbsm.taleo.net/careersection/2/jobsearch.ftl?lang=en" target="_blank" rel="noopener noreferrer">Click here</a> to view open positions. http://www.bcbsm.com

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Full-time

Competitive Total Compensation Package

Overview: This position directly supports the Director, multiple managers and department staff in addition to occasional support to the Medical Director.<br /> <br /> <br />Blue Cross Blue Shield of Michigan is seeking an administrative assistant who provides support services to the director, managers and department staff exercising discretion and maintaining confidentiality in handling work objectives.
Responsibilities: Schedule appointments and meetings, maintains the director's calendar and assure all required information is prepared for scheduled appointments and meetings. Types, edits, and proofreads general correspondence including memos, letters, Excel spreadsheets, e-mails, corporate forms, and presentations.<br /> <br />Provides complete support for meeting preparation and attendance including preparing meeting agendas and distribution, ordering food and supplies, taking meeting minutes, arranging schedules, reserving conference rooms and equipment, setting up equipment, and coordinating travel arrangements. Handles timesheet distribution and documents requiring director approval. Copies, faxes, mails, distributes department documents and materials, and orders office supplies. Maintains a departmental office supply inventory. Coordinate machine repairs. Assist in the preparation of annual administrative budgets. Tracks and monitors expenses throughout the year. Tracks equipment in department including changes, upgrades, etc. Other duties as assigned.
Requirements: <strong>MUST PASS SECRETARIAL ASSESSMENT FOR FURTHER CONSIDERATION</strong><br /><br /> <ul> <li>High School diploma or GED required.</li> <li>Associates degree preferred. Secretarial and/or business classes preferred.</li> <li>Three (3) years of experience in administrative/secretarial capability required.</li> <li>Type 45 w.p.m. with 95% error rate. Verified by secretarial assessment.</li> <li>Intermediate knowledge of Microsoft Office Word, Excel, PowerPoint required. Verified by secretarial assessment.</li> <li>Knowledge of Access and Vizio preferred.</li> <li>Schedule appointments and meetings, maintains the director's calendar and assure all required information is prepared for scheduled appointments and meetings.</li> <li>Types, edits, and proofreads general correspondence including memos, letters, Excel spreadsheets, e-mails, corporate forms, and presentations.</li> <li>Provides complete support for meeting preparation and attendance including preparing meeting agendas and distribution, ordering food and supplies, taking meeting minutes, arranging schedules, reserving conference rooms and equipment, setting up equipment, and coordinating travel arrangements.</li> <li>Handles timesheet distribution and documents requiring director approval.</li> <li>Copies, faxes, mails, distributes department documents and materials, and orders office supplies. Maintains a departmental office supply inventory. Coordinate machine repairs.</li> <li>Assist in the preparation of annual administrative budgets. Tracks and monitors expenses throughout the year.</li> <li>Tracks equipment in department including changes, upgrades, etc.</li> <li>Excellent verbal and written communication &amp; grammar skills including the ability to develop outlines, prepare repots, and compose business letters from outlines and notes required.</li> <li>Excellent telephone etiquette required.</li> <li>Excellent interpersonal skills including the ability to interact with internal and external customers and all levels of the organization required.</li> <li>Excellent organizational skills with the ability to handle multiple projects and timelines required</li> <li>Ability to type correspondence in an accurate manner required.</li> <li>Proven ability to handle and maintain confidential information required.</li> <li>Possess qualities of integrity, sound judgment, and initiative required.</li> <li>Other duties as assigned.</li> </ul> <strong><span style="text-decoration: underline;">DEPARTMENT REQUIREMENTS:</span></strong><br /> <ul> <li>Must have ability to think strategically and have keen ability to anticipate needs of the Director and Managers.</li> <li>Ability to multi-task and have ability to prioritize assignments and manage tasks.</li> <li>Demonstrated project coordination experience.</li> <li>Tracks and monitors expenses throughout the year.</li> <li>Excellent interpersonal skills necessary to interact with internal and external customers and providers, and all levels of the organization required.</li> <li>Excellent organizational skills with the ability to handle multiple projects and timelines required.</li> <li>Ability to work with minimal supervision.</li> <li>Ability to interface with internal and external providers and community engagement at events as a representative of BCBSM.</li> <li>Limited travel to other office locations as necessary. Valid non-restricted drivers license.</li> </ul> <em>All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability.</em>