Executive Assistant

Reporting to the Manager, Administration &amp; Facilities, we are adding an <strong>Executive Assistant</strong> to our team. This is an <strong>18-month contract</strong> opportunity. Your day will entail providing calendar management support to several members of the Senior Leadership Team, preparing monthly expense reports, general administrative support, taking over as backup for reception coverage and assisting with event planning as needed.

Toronto, ON

Canadian Premier

<h4 dir="ltr">At Canadian Premier, everything we do is driven by our genuine desire to build connections with our customers &ndash; listening, reflecting, responding &ndash; and being there for them during the most trying times of their lives. To be the best at what we do, we look for compassionate, creative people who work efficiently, aren&rsquo;t afraid to make decisions, and are driven to understand how their role fits into our vision; to be the innovative insurer trusted by families to provide financial protection through partners who care.</h4> <h4 dir="ltr">Headquartered in Toronto, Ontario, with an office in Burnaby, British Columbia, we are a wholly owned and independently operated subsidiary of Securian Financial, a Fortune 500 company*.</h4> <h5 dir="ltr"><br />*Securian Financial is the marketing name for Securian Financial Group, Inc. and its affiliates. Insurance products are issued by its affiliated insurance companies. 2020 Fortune 500 Companies List, May 2020.</h5> https://canadianpremier.ca

keywords: who we are,what's in it for you,why join?,provide calendar management support,perform administrative tasks,handle bookkeeping tasks,give support where needed,support executive travel,the education and experience,the organizational skills,the interpersonal skills,the technical skills,the personality

Expererienced

Overview: <p><strong>Who we are</strong></p> <p>At Canadian Premier, everything we do is driven by our genuine desire to build connections with our customers &ndash; listening, reflecting, responding &ndash; and being there for them during the most trying times of their lives. To be the best at what we do, we look for compassionate, creative people who work efficiently, aren't afraid to make decisions, and are driven to understand how their role fits into our vision; to be the innovative insurer trusted by families to provide financial protection through partners who care.</p> <p>For more than 60 years, Canadian Premier has been committed to providing financial security to Canadians and their families in the face of uncertainties, insuring over two million customers coast-to-coast. Every day at Canadian Premier means a day spent helping Canadians and their families build secure tomorrows.</p> <p>Headquartered in Toronto, Ontario, with an office in Burnaby, British Columbia, we are a wholly owned and independently operated subsidiary of Securian Financial, a Fortune 500 company*.</p> <p><strong>Who we need&nbsp;</strong></p> <p>Reporting to the Manager, Administration &amp; Facilities, we are adding an Executive Assistant to our team. This is an 18-month contract opportunity. Your day will entail providing calendar management support to several members of the Senior Leadership Team, preparing monthly expense reports, general administrative support, taking over as backup for reception coverage and assisting with event planning as needed.</p> <p><strong>What's in it for you</strong></p> <p><em><strong>Exposure and experience.&nbsp;</strong></em>This is an opportunity to learn more about the workings of the insurance industry as part of the wider financial sector, as well as hone valuable prioritization, planning, and critical thinking skills that you will carry with you into future roles. While working in an organization such as Canadian Premier, your curious mind will thrive as your administrative experience grows.</p> <p><em><strong>A collaborative environment.&nbsp;</strong></em>You will enjoy the camaraderie that comes from working with a supportive team. You will report to a manager who as a seasoned Executive Assistant, is focused on your success. You will have access to hands-on coaching and mentors you to perform at the highest level.</p> <p><strong>Why join?</strong></p> <p>When you're a Canadian Premier employee, you're part of a hard-working, high-performing, bright-thinking, make-things-happen family. One that sees your potential on day one, challenging you to grow your unique strengths as you create a career filled with opportunity, collaboration and meaning. For our newest team members to our most tenured, we're committed to being an employer that supports the person you want to be, at work and outside of it. We're growing &ndash; and we want you to grow with us.&nbsp;</p> <p>At Canadian Premier, we know there's nothing more important than treating each other with respect, compassion, understanding, and dignity. Even though our family has grown over the years, we still maintain the entrepreneurial spirit that got us started.&nbsp;<a href="https://youtu.be/4smwYAVRZQA">Watch this video</a>&nbsp;to learn more about our core values and our Canadian Premier family.</p>
Responsibilities: <p><strong>What you will do</strong></p> <ul> <li><em><strong>Provide calendar management support.</strong></em>&nbsp;You will be working in a very active environment, providing proactive calendar management for members of the Senior Leadership Team, establishing and maintaining meeting structures, working closely with others across the organization in scheduling meetings, and responding to internal and external changes in a timely manner.</li> <li><em><strong>Perform administrative tasks.</strong></em>&nbsp;You will provide backup for the reception desk, covering lunchtimes or off days. You will take phone calls, send and answer emails, coordinate courier and other mail and communications. You will also maintain the condition of office space and equipment.</li> <li><em><strong>Handle bookkeeping tasks.&nbsp;&nbsp;</strong></em>You will draft reports, memorandums, correspondence, and presentations as required. You will also maintain company directories and phone lists, initiate and maintain files, and manage monthly expense reports, submission, and tracking.</li> <li><em><strong>Give support where needed.&nbsp;</strong></em>You will plan and help manage the logistics of employee events, support the Administration &amp; Facilities Manager as a backup person of contact for building management, and assist in ensuring the smooth running of day-to-day operations.</li> <li><em><strong>Support Executive Travel.</strong></em>&nbsp;As and when required, you will assist with booking air travel, hotels and ground transportation.</li> </ul>
Requirements: <p><strong>What you bring:</strong></p> <ul> <li><em><strong>The education and experience.</strong></em>&nbsp;You have a High School Diploma and at least 5 years of progressive administrative experience supporting executive staff. You are familiar with basic corporate financial practices and general company policies.</li> <li><em><strong>The organizational skills.&nbsp;</strong></em>You are a skilled planner, capable of prioritizing work to meet deadlines, handling scheduling and other duties simultaneously under pressure.</li> <li><em><strong>The interpersonal skills.&nbsp;</strong></em>You are a great verbal and written communicator. You have a &ldquo;can do&rdquo; approach and are able to collaborate with others to provide the support as needed.&nbsp;</li> <li><em><strong>The technical skills.</strong></em>&nbsp;You have a working knowledge of MS Office applications &ndash; in particular advanced ability with Outlook, PowerPoint, and Excel, advanced typing skills and an understanding of how to prepare formal documentation.</li> <li><em><strong>The personality.&nbsp;</strong></em>You demonstrate professional maturity, maintaining tact and discretion when handling confidential information. You are also flexible, dealing with calendar changes swiftly and efficiently.</li> </ul>