Admin Specialist II

Our vision is to be a world-class community and treasured destination, with enduring natural beauty, charm and diversity. That vision will have you falling in love with the area the moment you arrive. Sarasota is a great place to live, work, and play.

Sarasota, FL

City of Sarasota

The City of Sarasota believes in customer service, and delivering city services to its approximately 55,000 residents is a commitment we take seriously. The City provides many services with the most recognizable ones being water, sewer, street maintenance and police protection. The quality and way these services are delivered have a direct impact on everyday life in our community and that is why the employees of the City serve with Excellence and Pride.

keywords: support,performance,management,purchasing,accounting,reporting,budget,knowledge,maintain,education,degree,experience,communication

Probationary Full-Time

$33,537.92 - $41,922.40 Annually

Overview: To assist supervisor and/or department with a wide spectrum of clerical functions with a high degree of accuracy and neatness.
Responsibilities: &bull; Transcribes minutes of meetings and hearings.<br />&bull; Develops final copy of a wide variety of correspondence and memoranda.<br />&bull; Establishes and maintains cross-reference files and establishes file categories.<br />&bull; Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention.<br />&bull; Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor.<br />&bull; Prepares requisitions, vouchers, budget forms and other data.<br />&bull; Handles confidential and other sensitive data.<br />&bull; Acts as purchasing clerk for the department to which assigned.<br />&bull; Types accounting and budgetary reports; special reports; letters and other material.<br />&bull; Maintains a system of files and records for department's use.<br />&bull; Assembles and gathers data.<br />&bull; Types and compiles special reports.<br />&bull; Edits correspondence for grammatical correctness and punctuation.<br />&bull; The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
Requirements: <strong>Minimum Qualifications:<br /><br /></strong>&bull; High School diploma or GED.<br />&bull; Two (2) years of general office experience utilizing secretarial and computer-related skills; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.<br />&bull; Ability to type at the rate of 40 words per minute is required.<br /><br /><strong>Job Based Competencies:<br /><br /></strong>&bull; Working knowledge of modern office procedures, practices, and equipment.<br />&bull; Knowledge of general office computer skills.<br />&bull; Knowledge of English, arithmetic, and spelling.<br />&bull; Knowledge of the operations of City government including city-wide computer programs.<br />&bull; Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor.<br />&bull; Ability to follow complex oral and written directions.<br />&bull; Ability to maintain complex clerical records and prepare reports from such records.<br />&bull; Knowledge of basic cash handling and bookkeeping principles and procedures.<br />&bull; Ability to establish and maintain effective working relationships with City officials, coworkers and the general public.<br />&bull; Must have a high degree of clerical aptitude.<br />&bull; Knowledge of the organization, procedures and divisions.<strong><br /></strong>