Project Coordinator | R&D Operations

<strong>We&rsquo;re a naan traditional company&hellip;<br /><br />Working at FGF Brands, there is never a dull moment! As a successful company that is continually growing there is always challenging yet rewarding work to be a part of.&nbsp;We have an&nbsp;<em>entrepreneurial&nbsp;</em>spirit which encourages all our team members to use their own&nbsp;<em>creativity</em>&nbsp;and&nbsp;<em>out of the box</em>&nbsp;thinking to come up with solutions and new ideas.</strong>

Greater Toronto Area, ON

FGF

<p><strong>A Bakery That Runs Like A Startup</strong></p> <p><strong>We&rsquo;re not your average bakery. We&rsquo;re a team of passionate thinkers and doers that are challenging the idea of what a bakery can be. We operate like a startup, powered by creativity and a &lsquo;roll up your sleeves&rsquo; mentality, to give our customers the best possible product. Our offices are just like our thinking, open and modern. Our manufacturing facilities are state-of- the-art. We expect unconventional solutions from our team members, so we give them creative spaces to inspire and collaborate.</strong></p> https://www.fgfbrands.com/

keywords: job description,what we offer,coordinate,management,operations,administration,continuous improvement,education,experience,skills,license,additional information

Full Time

Overview: <p>We are seeking a highly organized, analytical, and technology-savvy&nbsp;<strong>Project Coordinator &ndash; R&amp;D Operations</strong>&nbsp;to support R&amp;D, Product Development, and Continuous Improvement initiatives. This role serves as the central coordination and information hub for the R&amp;D organization, ensuring projects are effectively tracked, information is organized, and leadership has clear visibility into project progress, team workload, resource allocation, and business priorities.</p> <p>Working closely with senior leadership, Finance, R&amp;D, Product Development, and Operations, the Project Coordinator will coordinate project activities, collect and organize information from multiple teams, prepare reports and dashboards, and ensure project information is accurate, accessible, and actionable. The role plays a key part in improving operational effectiveness by providing timely reporting, facilitating communication, and supporting project execution across the organization.</p> <p><span data-teams="true">A key aspect of this position is leveraging digital tools to streamline reporting, organize technical and operational information, support research, and improve productivity. This role is ideal for someone who enjoys working with data and cross-functional teams, and is looking to grow their career in project management, operations, or business analytics within a manufacturing environment.</span></p> <p>&nbsp;</p> <p><strong>What FGF Offers</strong></p> <ul> <li>FGF believes in Home Grown Talent, accelerated career growth with leadership training, unleashing your potential</li> <li>Competitive Compensation, Health Benefits, &amp; a generous flexible medical/health spending account</li> <li>RRSP matching program</li> <li>Tuition reimbursement and employee bonus program</li> <li>Discount program that covers almost everything under the sun - Restaurants, gyms, shopping, etc.</li> </ul> <p>&nbsp;</p>
Responsibilities: <ul> <li>Coordinate and track multiple R&amp;D, Product Development, and Continuous Improvement projects, ensuring milestones, timelines, deliverables, and priorities remain up to date.</li> <li>Maintain project plans, status reports, action logs, meeting minutes, and project documentation.</li> <li>Schedule project meetings, prepare agendas, document key discussions, and track action items through to completion.</li> <li>Collect, validate, organize, and consolidate project, operational, and resource-related information from multiple functional teams.</li> <li>Monitor project workload, team capacity, and resource allocation, providing leadership with visibility into project demand and resource utilization.</li> <li>Prepare dashboards, reports, presentations, and executive summaries to support planning, prioritization, and leadership decision-making.</li> <li>Analyze project and operational information to identify trends, risks, bottlenecks, workload imbalances, and resource constraints, presenting findings for leadership review.</li> <li>Support project portfolio tracking and reporting across multiple business units.</li> <li>Act as a liaison between R&amp;D, Product Development, Operations, Finance, and other cross-functional stakeholders to ensure information is shared accurately and projects remain aligned.</li> <li>Coordinate project administration activities, including meeting logistics, travel arrangements, expense reporting, documentation, and other administrative support as required.</li> <li>Leverage AI tools (e.g., ChatGPT, Microsoft Copilot, Claude) to organize, summarize, and analyze technical and operational information.</li> <li>Convert unstructured information&mdash;including meeting notes, technical documents, product formulations, images, and datasets&mdash;into structured reports, dashboards, and tracking tools.</li> <li>Organize product formulations, recipes, ingredients, ratios, and technical dependencies into structured formats that support reporting, project tracking, and knowledge management.</li> <li>Utilize AI-assisted research to compare formulations, summarize technical information, generate alternative approaches, and support early-stage R&amp;D and Product Development activities.</li> <li>Translate technical and operational information into clear, concise reports and presentations that support informed leadership discussions.</li> </ul>
Requirements: <ul> <li>Bachelor&rsquo;s degree in Engineering, Business, Analytics, Operations, Supply Chain or a related discipline.</li> <li>2&ndash;5 years of relevant experience in project coordination, project analysis, engineering support, operations support, or a similar analytical role.</li> <li>Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.</li> <li>Advanced proficiency in Microsoft Excel (data analysis, reporting, dashboards).</li> <li>Strong analytical skills with the ability to interpret, structure, and present data clearly.</li> <li>Excellent written and verbal communication skills.</li> <li>Experience preparing reports, presentations, and executive-level summaries.</li> <li>Ability to work effectively with cross-functional teams and senior leadership.</li> <li>Experience using AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) for analysis, reporting, or productivity is strongly preferred.</li> <li>Exposure to engineering, R&amp;D, product development, manufacturing, or continuous improvement environments is an asset.</li> <li>Valid driver&rsquo;s license and ability to travel between company locations as required.</li> </ul> <br /> <p><strong>What is the recipe for a great career at FGF?<br /><br /></strong>Working at FGF Brands, there is never a dull moment! As a successful company that is continually growing there is always challenging yet rewarding work to be a part of. We have an entrepreneurial spirit that encourages all our team members to use their own creativity and out-of-the-box thinking to come up with solutions and new ideas.<br /><br />Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added or this description may be amended at any time.<br /><br />In compliance with Ontario&rsquo;s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization.<br /><br />FGF Brands may use Artificial Intelligence (AI) tools as part of our recruitment and selection process. These tools may assist in screening, assessing, or selecting applicants. AI tools are used to support our recruitment process, with final hiring decisions made by our recruitment and hiring teams.<br /><br />FGF Brands is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. If you require an accommodation, please let our recruitment team know, and we will work with you to meet your accessibility needs.</p>