Finance Assistant

Reporting to the Finance Manager, we are adding a Finance Assistant to our team. You will support the department to ensure financial statements, accounting, bookkeeping, payroll, and audit requests are met accordingly. You will take ownership of archiving all contracts, files, quotations, and bills. You will support the Finance Manager in developing forecasts and financial plans on a monthly and yearly basis.

Toronto, ON

Friends of Ruby

Friends of Ruby (previously Egale Youth Services) was founded by Egale Canada in 2014 to meet the needs of LGBTQI2S youth in Toronto. To date, we have supported more than 900 youth, and prevented over 470 mental health crises and visits to hospital emergency rooms, saving nearly $300,000 in health care costs. At the Friends of Ruby's drop-in space, LGBTQI2S youth (16-29 years old) find meals, activities, support groups, and community. We offer barrier-free one-on-one counseling, support with gender identity and sexual orientation, and help to access housing, health care, and employment.

keywords: who we are,the opportunity,who you are,what's in it for you,who is ruby?,assist the finance manager,manage reconciliations and transactions,auditing,stay up to date,education and experience,analytical skills,technical skills,strong interpersonal skills,additional requirements

Entry Level

Overview: <p><strong>Who we are</strong></p> <p>Friends of Ruby is a registered charity dedicated to the progressive well-being of LGBTQI2S youth through housing and social services. A trusted source of counselling and tangible solutions such as drop-in programming and support groups, warm meals, therapeutic groups, case management, and housing support. Since 2014, Friends of Ruby's front-line workers have met with and supported over 900 youth, averting almost 500 mental health crises.</p> <p>Friends of Ruby is a welcoming space for LGBTQI2S youth with a heightened awareness, sensitivity, and openness to our Black, Indigenous, and People of Colour community members. We believe that every person is a gem - perfectly unique and precious - and we go above and beyond to ensure that the youth who come to our doors feel embraced, accepted, and empowered with the social and wellness tools they need to thrive.</p> <p>This is a mission that is a genuine part of who we are as individuals and as an organization. If you are a member of the LGBTQI2S community or an active ally for equality, diversity, and the needs of our community's youth, please consider joining us.</p> <p><strong>The opportunity</strong></p> <p>Reporting to the Finance Manager, we are adding a Finance Assistant to our team. You will support the department to ensure financial statements, accounting, bookkeeping, payroll, and audit requests are met accordingly. You will take ownership of archiving all contracts, files, quotations, and bills. You will support the Finance Manager in developing forecasts and financial plans on a monthly and yearly basis.</p> <p><strong>Who you are</strong></p> <p>You have well-rounded exposure to basic financial reporting, and you are eager to expand your hands-on knowledge, learning about the differences in nonprofit financial management. You want to grow your skills working on as many areas and initiatives as possible; and, you embrace the changing nature of your day-to-day work. You are excited about the opportunity to be an active part of a truly inclusive culture and organization with a purpose.</p> <p><strong>What's in it for you</strong></p> <p><em>Impact and fulfillment. </em>This is a chance to conduct analysis and generate reports that will inform decision-making at the executive level that will further support the stability of a place providing life-saving services and programming. You will step up to the challenge of applying your analytical and reporting skills to report on and help manage the cash flow of a nonprofit organization, gaining hands-on exposure to the sector. It's a purposeful next step in your career with a chance to take ownership of initiatives and be mentored by the Finance Manager.</p>
Responsibilities: <p><strong>How you will make a difference as our new Finance Assistant:</strong></p> <ul> <li><em>Assist the Finance Manager.</em> You will help prepare budgets and forecasts to maintain compliance with guidelines. You will support the management of accounting, bookkeeping, and bi-weekly payroll functions. You will ensure bank requests, letters of directions, and deposits are correct. You will support the Finance Manager in identifying and explaining any variances to the monthly forecast and assist in preparing and delivering reports to Board Finance Committee.</li> <li><em>Manage reconciliations and transactions.</em> You will lead the month-end process by working closely with the accounting firm to ensure actual results are supported and captured correctly. You will manage the month-end closing process. You will ensure appropriate back-up documentation is attached and relevant approval processes are followed at all times. You will track rejected transactions, follow up on problems and resolve errors. You will handle vendor communication for billing and account set-up.</li> <li><em>Auditing. </em>You will work closely with the Finance Manager during audits, prepare documentation, maintain the historical integrity of information for audits and statistics, and organize archiving systems to ensure compliance with governing regulations.</li> <li><em>Stay up to date.</em> You will maintain your knowledge of current provincial legislation, including labour laws, employment, and payroll standards.</li> </ul>
Requirements: <p><strong>What you bring to the team as our new Finance Assistant:</strong></p> <ul> <li><em>The education and experience.</em> You have a degree in Accounting, Finance or Business Administration, Economics, or a related field. You have one year working in accounting or finance. You have an understanding of Fund Accounting principles.&nbsp;</li> <li><em>The analytical skills.</em> You can gather data, build reports, and conduct analysis, making recommendations with a high degree of accuracy.&nbsp;</li> <li><em>The technical skills. </em>You are highly proficient in Office 365 with strengths in Excel formulas, functions, and running database queries. Exposure to QuickBooks is an asset.</li> <li><em>Strong interpersonal skills.</em> You have excellent verbal and writing skills, including documentation, reporting, and presenting findings. You can build working relationships with individuals at any level. You can work independently and as part of a team. You remain calm in situations that involve multiple demands, being able to shift priorities with ease and resiliency.</li> <li><em>Additional requirements.</em> You have satisfactory clearance under the Vulnerable Sector Police Check Program. You must be eligible to work in Canada legally. You are open to a flexible schedule, including occasional evenings and weekends. You can travel to other community-based settings as needed.</li> </ul> <p><strong>Who is Ruby?</strong></p> <p>Ruby is a golden retriever, but she is not just any dog. She is a beloved friend and an empathetic listener. If she could, Ruby would tell you about the pain and angst the youth who visit her feel; how sometimes all it takes is a comforting paw and unbounded love to brighten their lives. Ruby would tell you that sometimes, it takes so much more than what she feels she can offer - real crisis intervention, mental health support, tokens for transit, and counselling. That's why Ruby has surrounded herself with a team of incredible people to help her friends.&nbsp;</p> <p>Our Front Line and in-office teams are made up of individuals who are truly dedicated to what we do, excited to be part of our restructuring and growth, and eager to see the impact of our work and the services we provide every day.&nbsp;</p> <p><strong>Are you ready to make an impact with us?</strong></p> <p>We foster an atmosphere of diversity, belonging, and compassion for others. We come together for staff meetings (remote or in-person), collaborate and support the ideas of others, and provide access to advancement opportunities within our existing and new groups and projects.</p> <p>We are committed to ensuring that members of traditionally marginalized groups from a broad range of communities feel empowered to apply for positions within the organization. We recognize that a diverse workforce and volunteer base are critical to accomplishing our mission, and encourage anyone who feels they meet at least 70% of the qualifications listed, to apply. We promise to consider your full potential and application.&nbsp;</p> <p><strong>Statement on Employment Equity and Diversity</strong></p> <p>Friends of Ruby is dedicated to taking proactive steps to overcome historical patterns of discrimination in our society which have created barriers of race, colour, religion, sex, national origin, age, disability, language, class, sexual orientation, and gender identity or expression for some individuals and have resulted in the denial of their full participation in society</p> <p>Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require an accommodation (including alternate format materials, accessible meeting rooms, or other accommodation), please let us know, and we will work with you to meet your needs.</p> <p><strong>Career Coaching and Job Seeker Resources</strong></p> <p>For candidate support with resume writing, job searching resources, interview tips, and additional support during the process, visit our recruitment partner TalentMinded's coaching portal, to book time with one of their coaches, for free! Visit their portal <a href="">here</a>.</p>