Front Office Manager

Henry Street Settlement is like no other organization, and our positions are not ordinary jobs. Every day Henry Street&rsquo;s dedicated team carries out a 130-year blueprint of service to our community established by our founder, Lillian Wald, in 1893.<br /><br /><strong><a href="https://intranet.henrystreet.org/wp-content/uploads/2026/07/Employee-Benefits-One-Pager.pdf" target="_blank" title="Benefits" rel="noopener noreferrer">Click here to learn more about Henry Street Settlement employee benefits.</a></strong>

New York, NY

Henry Street Settlement

<p><strong>We&rsquo;re a great place to work!</strong></p> <strong>Henry Street Settlement is like no other organization, and our positions are not ordinary jobs. Everyday Henry Street&rsquo;s dedicated team carries out a 130-year blueprint of service to our community established by our founder, Lillian Wald, in 1893. In return for our team&rsquo;s essential work, we offer excellent benefits!</strong> https://www.henrystreet.org/

keywords: job overview,job summary,job details,assist,management,environment,training,essential physical job functions:,skills,education & experience,communication,flexibility,proficiency,additional information

Full Time

$65,000.00 - $75,000.00 / Year

Overview: <strong>Job Overview:</strong><br /><br /> <ul> <li><strong>Department:</strong> Facilities</li> <li><strong>Schedule:</strong> 35 hours per week, Monday &ndash; Friday, 9am - 5pm with flexibility to work a late day &amp; Weekends.</li> <li><strong>Type:</strong> Regular, Full Time</li> <li><strong>Pay:</strong> Salary $65 &ndash; 75K Exempt</li> </ul> <br /><strong>Job Summary:</strong><br /><br />The Visitor Experience Manager oversees the supervision, training, and scheduling of Front Desk team members across multiple locations, ensuring a welcoming and inclusive environment. This role focuses on delivering exceptional visitor experiences, maintaining consistency, dependability, and accountability in all interactions. The Front Desk Manager will collaborate with other team members to ensure smooth daily and special events operations. This role provides an opportunity to lead and train an essential team in workplace skills including communication, collaboration, customer service, and problem-solving. Additionally, the Manager will coordinate space rentals, manage inquiries, and ensure proper scheduling and facility utilization, reporting directly to the Chief Officer for Facilities and Operations.
Responsibilities: <ul> <li>Develop and implement an on-going agency-wide training program for all front desk team members, in collaboration with key stakeholders.</li> <li>Assess and provide reception coverage needs at multiple sites and create an effective coverage network, ensuring flexibility and adaptability to changing situations and duties.</li> <li>Serve as the liaison for renting space to outside stakeholders, including coordinating with the community, handling inquiries, and ensuring proper scheduling and use of facilities.</li> <li>Supervise the front desk team across locations, including hiring, scheduling oversight, training, and performance evaluations.</li> <li>Ensure reception areas are clean, quiet, and well-organized.</li> <li>Preparation of timely and accurate reports.</li> <li>Perform other related duties and special assignments as required.</li> <li>Manage shipping and receiving and interoffice mail protocols.</li> </ul> <br /><br /> <p><strong>Essential Physical Job Functions:<br /><br /></strong></p> <ul> <li>Ability to read, hear, and type with accuracy.</li> <li>Ability to work on-site on the Lower East Side at multiple sites.</li> <li>Ability to climb stairs.</li> </ul>
Requirements: <ul> <li>High school diploma or GED required.</li> <li>Minimum of 3 years of relevant experience required.</li> <li>At least 3 years of supervisory experience required.</li> <li>Excellent verbal and written communication skills.</li> <li>Strong organizational skills with attention to detail.</li> <li>Able to maintain a flexible schedule to provide supervision and training for team members working on weekends and evenings.</li> <li>Proficient with office equipment, including telephone systems, copier, printer, fax machine, scanner, time and attendance, and postage machine.</li> <li>Computer literate and able to quickly learn Microsoft Office programs (Word, Excel, PowerPoint, Outlook), Google Suite, Teams, and scheduling/management software UKG, Nexudus, Skedda, MaintainX.</li> <li>Strong passion for serving individuals from diverse cultural, economic, and social backgrounds.</li> <li>Excellent customer service skills with a commitment to providing a welcoming and supportive environment for all guests.</li> <li>Track record of successful training experience.</li> <li>Ability to work effectively both independently and as part of a team.</li> <li>Quick to learn and operate security camera and door systems.</li> <li>Strong interpersonal skills.</li> <li>Proficiency in Spanish or Chinese (Mandarin or Cantonese) is a plus.</li> </ul> <br /><br /> <div class="c-career-search-details-view__details-heading"><strong>Additional Information</strong><br /><br /></div> <div class="c-one-column-layout"> <ul> <li class="c-one-column-layout__list-item"><span class="c-one-column-layout__label m-fixed">FLSA Status:&nbsp;</span><span class="c-one-column-layout__value">Exempt</span></li> <li class="c-one-column-layout__list-item"><span class="c-one-column-layout__label m-fixed">Worker Type:&nbsp;</span><span class="c-one-column-layout__value">Regular (Benefits Eligible)</span></li> <li class="c-one-column-layout__list-item"><span class="c-one-column-layout__label m-fixed">References Required?&nbsp;</span><span class="c-one-column-layout__value">Yes</span></li> <li class="c-one-column-layout__list-item"><span class="c-one-column-layout__label m-fixed">Background Check Required?&nbsp;</span><span class="c-one-column-layout__value">No</span></li> <li class="c-one-column-layout__list-item"><span class="c-one-column-layout__label m-fixed">Proof of Education Required?&nbsp;</span><span class="c-one-column-layout__value">Yes</span></li> </ul> </div> <br /><br /> <p>&nbsp;</p>