Human Resources Administrator

<p>Hestia&rsquo;s Human Resources department is a small, close knit team based in our head office in London Bridge. We are an extremely busy and fast paced team, but we always make sure we make time for a laugh and you can count on&nbsp;everyone for support.&nbsp;</p>

London, England


<p>Hestia is a vibrant, London wide charity that has supported vulnerable adults and children for over 40 years. We empower people across the community to rebuild their lives, realise their potential and live fulfilling and independent lives.<br /><br />We use our 45 years of experience to support 9,000 adults and children across London. We try to help anyone who needs us, whatever their circumstances helping survivors of Domestic Abuse and their families to rebuild their lives, creating a stronger future for themselves in a safe and healthy environment.<br /><br />Contact Us: Tel: +44 (0)20 7378 3119<br /><br /></p>

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£19,800 per year

Overview: <p>A full time HR Administrator is required to give a full range of administration support on a variety of tasks and duties. You will liaise with managers, staff and candidates on a regular basis and build good working relationships with key stakeholders.</p> <p>This is a much sought after role and the successful candidate will have the opportunity for exposure on a variety on HR related issues thereby developing a wealth of knowledge and experience as the role progresses.<br /><br />Responsible to: HR Service Centre Team Leader</p> <p>Reportees: None<br /><br />Salary:&nbsp;&pound;19,800 per year, rising to &pound;20,124 per year after successful completion on 9 month probation period and 12 month continuous service.<br /><br />Pension:&nbsp;As required under pension reform legislation you will be automatically enrolled into a personal pension scheme (Legal &amp; General) where Hestia will match your personal contributions up to a maximum of 5% of your salary. Your initial contributions will be at 1%, if you wish to increase up to 5% or opt out of the scheme, please contact our payroll department.<br /><br />Hours of work:&nbsp;39 per week on average&nbsp;<br /><br />Holidays:&nbsp;195 hours per year, plus 62.4 hours public holidays. Our holiday year runs from April until March.&nbsp;<br /><br /><br /><br /><br /></p>
Responsibilities: This key role is to provide efficient and accurate administrative support to the team, staff and candidates. It is an excellent opportunity for the right person to develop skills in working within an office environment and developing administrative work skills within the Human Resources setting.<br /><br /> <ul> <li>To assist/provide support in the research, co-ordination and administration of HR shared services systems.</li> <li>To administer/support the implementation and operational training on these systems.</li> <li>To create/produce regular reports for monitoring and management purposes from these systems as well as various monthly reports</li> <li>To administer and track the return (where relevant) of the complete on-boarding process from offer stage including offer letters, contracts, pre-employment meetings, references, DBS requests, right to work checks and starter packs</li> <li>To assist the Team with recruitment projects as required including recruitment open days and events.</li> <li>To set up all new starters in our HR software package and time management system.</li> <li>To calculate new starters annual leave allowance and record the allowance in our time management system.</li> <li>To ensure all HR files are accurate and up to date.</li> <li>To input all people confirmation in post information into the HR systems in readiness to support payroll cut off dates.</li> <li>To produce employee internal change correspondence</li> <li>To remove leavers from our time management system and archive their electronic files accordingly.</li> <li>Ensure employee files are up to date with all relevant documentation scanned in a timely manner.</li> <li>To monitor (and chase if need be) all outstanding Sickness Certification from Managers and or staff.</li> <li>Oversee monthly Central Induction and ensure all administrative tasks relating to this are completed promptly.</li> <li>To reply to and or forward on, all general HR emails and telephone calls.</li> </ul>
Requirements: <ul> <li>Attention to detail is absolute key in this position</li> <li>Ability to learn quickly</li> <li>Ability to working to a high level of accuracy in a fast paced environment</li> <li>Outstanding administration, data input and IT skills (MS office)</li> <li>You will be someone with a great level of accuracy and used to working in a fast paced environment and to deadlines.</li> <li>You need to have excellent communication skills, both verbally and in writing.</li> <li>Confidentiality and interpersonal skills are key to this role as well as a desire to assist others in a supportive and efficient manner.</li> </ul> <p><strong>Relationship with people who use the service</strong></p> <ul> <li>Develop positive, hopeful and trusting relationships with people using services</li> <li>Hold the belief that people can make positive changes in their life and have the capacity to do so</li> <li>Focus on strengths, aspirations, resilience and empower the person to recognise and build on their qualities</li> <li>Be an active listener who develops a holistic understanding of people</li> <li>Make sure the person has control, choice and ownership of their decisions</li> <li>Be honest, transparent and be able to both challenge and inspire</li> <li>Empower people to take positive risks</li> <li>Be warm and empathic, whilst maintaining appropriate boundaries</li> </ul> <p><strong> Relationship with colleagues in Hestia and external stakeholders </strong></p> <ul> <li>Hold colleagues and stakeholders in respectful positive regard, valuing their strengths and skills and providing constructive feedback and challenge where appropriate</li> <li>Communicate with openness and honesty, practicing active listening skills and being mindful of your behaviour and language in your interactions</li> <li>Encourage and welcome a diversity of viewpoints, recognising the different assets, knowledge and skills that others bring and understanding this is a partnership of equals</li> <li>Foster a team ethos by fulfilling your responsibilities, delivering your work on time, offering support to colleagues and stakeholders where appropriate and sharing your successes</li> <li>Bring the voice of people who use the service to the forefront of all our communication</li> <li>Develop a holistic knowledge of Hestia and be able to articulate the range of services Hestia offers to others</li> </ul> <p><strong>Relationship with self </strong></p> <ul> <li>Proactively develop your knowledge, experience and/or skills by seeking out training and other opportunities to learn</li> <li>Be reflective and open to constructive challenge, showing willingness to try new things and learn from mistakes</li> <li>To think innovatively and seek solutions</li> <li>To develop self &ndash; awareness. To use supervisions and other reflective practise opportunities to consider your strengths and weaknesses, thoughts, beliefs, and motivations</li> <li>To be mindful of your own wellbeing and seek support where needed</li> <li>To take pride in your work and take your responsibilities seriously</li> <li>To take pride in your work and take your responsibilities seriously</li> </ul>