Senior Procurement Analyst

Wherever and however Hillsborough County fits into your career path, our belief stays the same: don&rsquo;t just work somewhere, work somewhere you have the ability to create community prosperity.<br /><br /><br /><br /><br /><br /><br /><br /><br /><br /><br /><br /><br /><br /><br /><br /><br /><br />

Tampa, FL

Hillsborough County

A great place to live, work and play.&nbsp;

keywords: rewarding experience,what matters most,our mission,work environment,procurement,training,evaluation,process management,contract performance,teamwork,administration,compliance,consulting,reporting,knowledge,document preparation,data evaluation,education,arithmetic calculations,team player,experience,communication


$46,238.40 - $73,424.00/year

Overview: Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.<br /><br />Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.<br /><br /> <p>Hillsborough County Government is guided by our shared values that help us deliver on the promise of effective quality service. We expect and demonstrate:</p> <ul> <li><strong>Customer Commitment</strong>: Proactively seeks to understand the needs of our customers and provide the highest standards of service.</li> <li><strong>Dedication to Professionalism and Integrity</strong>: Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.</li> <li><strong>Organizational Excellence</strong>: Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.</li> <li><strong>Success through Teamwork</strong>: Collaborates and builds partnerships through trust and the open exchange<span class="Apple-converted-space">&nbsp;</span>of diverse ideas and perspectives to achieve organizational goals.</li> </ul>
Responsibilities: <ul> <li>Administers the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.</li> <li>Conducts procurement planning sessions with user department's representatives to ensure understanding of the procurement process and associated timeframes, and establishes respective roles and responsibilities.</li> <li>Collaborates with departments to develop, implement, and maintain the Annual Procurement Plan.</li> <li>Determines the appropriate method of solicitation in accordance with applicable laws and Board policies.</li> <li>Reviews requisitions, specifications and scopes of work to ensure they promote competition and best value for the County.</li> <li>Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.</li> <li>Prepares purchase orders, blanket/contract agreements, contract extensions, change orders, revisions and modifications, and other similar documents.</li> <li>Identifies potential vendors, using various sources, to ensure adequate competition.</li> <li>Presides at the Pre-Bid/Proposal Conference to provide information and instructions, and responds to vendor questions to ensure the clarity of solicitation documents.</li> <li>Identifies issues that require an addendum, and prepares and issues addendum to ensure all bidders have the same information.</li> <li>Conducts public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.</li> <li>Reviews bids and proposals for responsiveness to minimum procurement requirements, and notifies affected bidders/proposers of non-responsiveness and non-responsibility findings.</li> <li>Ensures contract performance measurements are maintained, monitored, and documented.</li> <li>Reviews, evaluates and resolves protests in accordance with established procedures, to ensure bidders/proposers receive due process and are treated fairly and consistently.</li> <li>Prepares award recommendations in compliance with agency policy; and issues purchase orders.</li> <li>Negotiates with vendors to obtain best prices.</li> <li>Consults with department head or designee to determine commodity/service needs and delivery schedules.</li> <li>Provides countywide guidance, training, and assistance related to procurement processes, automation systems, and contract management.&nbsp;</li> <li>Reviews requisitions, purchase orders and reports for accuracy and compliance with agency policies.</li> <li>Provides guidance, training and motivation to lower level personnel in the procurement processes and automation systems.</li> <li>When so designated, may assume the authority of, and act on behalf of a more senior staff member.</li> <li>Performs other related duties as required.</li> </ul>
Requirements: <p>Graduation from an accredited four year degree granting college or university; and<br />Three years of experience procuring commodities and services.</p> <p>Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies.<br /><br /></p> <p>&nbsp;</p> <p>&nbsp;</p> <ul> <li>Considerable knowledge of County procurement policies, practices, procedures and regulations.</li> <li>Considerable knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.</li> <li>Skill in the application of administrative techniques.</li> <li>Skill in contract negotiations.</li> <li>Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.</li> <li>Ability to prepare purchase orders, blanket/contract purchase agreements, contract extensions, change orders, revisions and modifications, and other similar documents.</li> <li>Ability to establish and maintain effective working relationships with others within and outside own organization.</li> <li>Ability to use a computer and related software.</li> <li>Ability to collect, organize and evaluate data in order to develop logical conclusions.</li> <li>Ability to use considerable initiative, think independently, and exercise sound judgment.</li> <li>Ability to perform arithmetic calculations rapidly and accurately.</li> <li>Ability to understand and follow oral and written instructions and directions.</li> <li>Ability to communicate effectively, both orally and in writing.</li> <li>Ability to plan, organize and oversee the work of others.</li> </ul> <p><strong>Physical demands:</strong></p> <p>Not limited to sitting, lifting up to 10 lbs, and occasional traveling for meetings and/or community events.</p>