Marketing Administrator - Pending Regulatory Approval

...

Hollywood Casino at Toledo

Hollywood Casino Toledo

<h3>COME JOIN THE FUN AT</h3> <span style="font-size: 40px;">HOLLYWOOD CASINO TOLEDO</span> <h5>A PENN ENTERTAINMENT PROPERTY</h5>

keywords: benefits,grow,culture,assist,marketing,creative,digital,planning,environment,production,collaborate,compliance,administration,organization,communication,experience,schedule,skills,build,quality assurance,degree,proficiency

Regular Full-Time

Overview: We&rsquo;re always looking for talent that believes in having fun. At PENN Entertainment, you&rsquo;ll get to be a part of an exciting industry, where the days and nights are fast paced. You&rsquo;ll work with an incredibly diverse set of co-workers driven by their enthusiasm for helping people find and have more fun. You&rsquo;ll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities. <br /> <br /> Click <a href="https://www.pennentertainment.com/corp/careers/life-at-penn" target="_blank" rel="noopener noreferrer">HERE</a> to learn more about our Day 1 Benefits, 401k Program, Company Perks, Career Opportunities, Advancement Programs, Scholarships and more!
Responsibilities: The Marketing Administrator provides administrative, operational, and project coordination support to the Marketing department. This role serves as a key liaison between property departments, corporate creative teams, external vendors, and marketing leadership to ensure that marketing initiatives, promotions, events, and property communications are executed accurately and on time.<br /><br />The Marketing Administrator is responsible for managing creative workflows, coordinating collateral development and distribution, supporting departmental projects and initiatives, and assisting with the execution of on-property and off-property events. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where managing multiple priorities and deadlines is essential.<br /><br /> <ul> <li>Enthusiastically supports, actively promotes, and demonstrates superior guest service in accordance with department and company standards and programs.</li> <li>Ensures compliance with all company policies and applicable regulatory requirements and reports potential issues to management.</li> <li>Provides administrative and project support to marketing leadership, including the Director of Marketing and Vice President of Marketing.</li> <li>Supports the execution of departmental initiatives by assisting with planning, organization, tracking, and follow-up of projects and assignments.</li> <li>Partners closely with the Digital Marketing Manager and Entertainment Manager by assisting with project coordination, administrative responsibilities, workflow management, and execution of operational tasks to ensure projects remain on schedule.</li> <li>Maintains and references the property's promotional and event calendars to proactively coordinate marketing deliverables and creative deadlines.</li> <li>Manages creative requests through the company's digital asset and project management platform, including entering jobs, tracking progress, communicating updates, and ensuring projects are completed within established timelines.</li> <li>Coordinates the development of marketing collateral, including direct mail, digital assets, property signage, promotional materials, menus, event graphics, presentations, and other communication pieces.</li> <li>Reviews creative proofs for accuracy and completeness, coordinating revisions and approvals with internal stakeholders and corporate creative partners.</li> <li>Serves as a liaison between departments and the Marketing team to ensure requested collateral is designed, approved, produced, and distributed appropriately.</li> <li>Coordinates collateral requests from internal departments, including gathering requirements, communicating timelines, facilitating approvals, and ensuring final materials are delivered accurately and on time.</li> <li>Maintains organized records of creative projects, approvals, production schedules, and final deliverables.</li> <li>Coordinates with external vendors regarding printing, production schedules, deliveries, and fulfillment of marketing materials and collateral.</li> <li>Assists with vendor management activities, including obtaining quotes, tracking orders, reconciling invoices, and processing payments in accordance with company procedures.</li> <li>Supports the preparation and organization of presentations, reports, meeting materials, budgets, and departmental documentation as needed.</li> <li>Assists with the execution of casino promotions, special events, entertainment activations, sponsorships, and VIP experiences as needed.</li> <li>Maintains a visible presence during assigned promotions and events and assists with guest engagement and operational execution.</li> <li>Assists with community events, sponsorship activations, and off-property appearances representing the property within the local market.</li> <li>Collaborates effectively with internal departments including Food &amp; Beverage, Player Development, Facilities, Finance, Security, and Operations to support marketing initiatives and departmental requests.</li> <li>Performs other duties as assigned.</li> </ul> <br /><br />
Requirements: <ul> <li>Associate's degree in Marketing, Business Administration, Communications, Hospitality, Event Management, or a related field preferred; or equivalent combination of education and experience.</li> <li>One (1) to three (3) years of experience in marketing, project coordination, hospitality, administrative support, communications, or a related field preferred.</li> <li>Demonstrated ability to manage multiple projects simultaneously while maintaining exceptional attention to detail and meeting deadlines.</li> <li>Strong organizational, time management, and prioritization skills.</li> <li>Excellent verbal, written, and interpersonal communication skills.</li> <li>Strong proofreading and quality control skills with exceptional attention to detail.</li> <li>Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.</li> <li>Experience with project management systems, digital asset management platforms, or creative workflow software preferred.</li> <li>Ability to build effective working relationships across multiple departments and external partners.</li> <li>Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.</li> <li>Ability to work a flexible schedule, including evenings, weekends, holidays, and special events as business needs dictate.</li> <li>Must be at least 21 years of age and able to obtain and maintain all licenses and permits required by federal, state, and local regulations.&nbsp;</li> </ul>