Administrative Assistant

We have an immediate need for an Administrative Assistant to join our team in downtown Birmingham for a contract position.  

48009

Hunt Search Group

Hunt Search Group is a premier search firm providing direct hire solutions to companies across all industries. We accelerate organizations’ growth by attracting, assessing and placing specialized expertise to precisely deliver talent for critical positions, enhancing the competitiveness of the organizations and people we serve. http://huntsearchgroup.com

keywords: administration,quality assurance,communication,planning,administration,organization,develop,travel,write,organization,knowledge,experience,communication,proficiency

1-3 years of experience

Overview: Duties of the Administrative Assistant include providing support to our executive team and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as an administrative assistant, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities: <ul> <li>Answer and direct phone calls</li> <li>Organize and schedule appointments</li> <li>Plan meetings and take detailed minutes</li> <li>Write and distribute email, correspondence memos, letters, faxes and forms</li> <li>Develop and maintain a filing system</li> <li>Order office supplies</li> <li>Maintain contact lists</li> <li>Book travel arrangements</li> <li>Event planning and reservation accommodations</li> <li>Responsible for tracking and handling incoming and outgoing mail and packages</li> <li>Act as the point of contact for internal and external clients</li> <li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li> </ul>
Requirements: <ul> <li>Proven experience as an administrative assistant or office admin assistant</li> <li>Knowledge of office management systems and procedures</li> <li>Working knowledge of office equipment, like printers and fax machines</li> <li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li> <li>Excellent time management skills and the ability to prioritize work</li> <li>Attention to detail and problem-solving skills</li> <li>Excellent written and verbal communication skills</li> <li>Strong organizational skills with the ability to multi-task</li> </ul>