Administrative Assistant III

<strong>Inframark is an independent, American-owned company widely recognized as a leader in Water Infrastructure Operations and Infrastructure Management Services.</strong><br /><br /><strong>Our mission is to be the partner and protector of the most critical resource that helps communities prosper.</strong>

Horizon City, TX

Inframark, LLC

<strong><strong><strong><strong>At Inframark, we know our success depends on the dedicated people that deliver our services and support the communities we serve every single day.&nbsp; We&rsquo;ve worked hard to build an engaging culture that creates meaningful careers and enables our people to thrive.<br /><br />Watch <a href="https://www.youtube.com/watch?v=hBs73k66cvs&amp;t=4s" target="_blank" rel="noopener noreferrer">Inframark on Military Makeover</a>&nbsp;and learn about our commitment to hiring veterans!<br /></strong></strong></strong></strong> https://www.inframark.com/

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Non-Exempt Full-Time

Competitive Salary and Benefits

Overview: The Administrative Assistant II is responsible for performing basic administrative support of a moderately skilled nature.
Responsibilities: <li>Manages the workflow of a specific department or team.</li><li>Answers and directs phone calls, including distribution of off-hours messages.</li><li>Assists and directs all guests, clients and customers for meetings, appointments and service.</li><li>Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.</li><li>Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager’s meeting notes and distributes accordingly.</li><li>Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members</li><li>Coordinates catering for events.</li><li>Assists manager with special projects as needed.</li><li>Other duties as assigned (region specific).</li></ul>
Requirements: <p><em><strong>Education/Experience</strong></em>: High School Diploma or GED and 2-3 years related experience.</p> <p><em><strong>Technical</strong></em>: Intermediate proficiency with Microsoft Office applications &amp; internet. Working knowledge of Concur &amp; expense tracking. Ability to use Lync. Ability to learn CMMS, CAD &amp; Hansen (may vary). Advanced math skills including debits &amp; credits. Working knowledge of post office protocol, bulk mail processing, work order systems &amp; handling. Working knowledge of accounting functions including payroll, purchasing and month-end close.</p> <p><em><strong>Communication</strong></em>: Communicates clearly &amp; professionally. Contributes to a positive internal &amp; external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback.</p> <p><em><strong>Problem Solving &amp; Quality</strong></em><strong>:&nbsp;</strong>Pays attention to detail. Identifies &amp; solves problems. Escalates issues accordingly. Checks work for quality. Shares suggestions to improve quality &amp; productivity.</p> <p><em><strong>Managing for Results</strong></em>: Works independently with minimal supervision. Takes projects to completion. Follows all company policies &amp; SOPs. Manages multiple tasks. Demonstrates flexibility in workflow &amp; scheduling.</p> <p><em><strong>Leadership &amp; Initiative</strong></em>: Demonstrates a positive attitude. Acts in accordance with company vision, mission &amp; values. Takes accountability for own performance. Willing to take on additional assignments. Seeks out opportunities for development.</p> <p><strong>PHYSICAL DEMANDS</strong></p> <p>The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.</p> <p><strong>TRAVEL</strong></p> <p>Limited &ndash; as needed.</p>