Recording Secretary

<strong>Inframark is an independent, American-owned company widely recognized as a leader in Water Infrastructure Operations and Infrastructure Management Services.</strong><br /><br /><strong>Our mission is to be the partner and protector of the most critical resource that helps communities prosper.</strong>

Coral Springs, FL

Inframark, LLC

<strong><strong><strong><strong>At Inframark, we know our success depends on the dedicated people that deliver our services and support the communities we serve every single day.&nbsp; We&rsquo;ve worked hard to build an engaging culture that creates meaningful careers and enables our people to thrive.<br /><br />Watch <a href=";t=4s" target="_blank" rel="noopener noreferrer">Inframark on Military Makeover</a>&nbsp;and learn about our commitment to hiring veterans!<br /></strong></strong></strong></strong>

keywords: job purpose,support,administrative,forms,performance,compliance,pure partnership,safety,skills,education & experience,work environment,professional licensures and certifications

Non-Exempt Full-Time

Competitive Salary and Benefits

Overview: <br />The Transcriptionist Administrative Assistant is responsible for transcribing meeting minutes and providing administrative services for the Recording Department.
Responsibilities: <br /> <ul style="font-weight: 400;"> <li>Transcripts; types and edits minutes of Board meetings and landowner&rsquo;s meetings</li> <li>Assists Recording Secretary in gathering documents, which include following-up and securing signed copies of resolutions, agreements, contracts, and all other printed materials referenced in the minutes that are to be included in the distribution of the final approved minutes</li> <li>Assists the support staff, as needed, to put together and send in a timely manner agenda packages and electronic data storage and transmission</li> <li>Controls and maintains numbers and information on the Resolution and Agreement Lists as needed</li> <li>Maintains books that contain the Resolutions, Agreements, Rules, and Procedures, and Improvement Liens</li> <li>Copies and mails public records to the appropriate agencies in the various counties</li> <li>Utilizes multiple types of office equipment such as: scanning feature on the company machine, in-house Federal Express database, and the electronic postage meter</li> <li>Adheres to state guideline for filing and records management</li> <li>Orders District Seals and notification of State of District</li> <li>Processes state forms for Board members</li> <li>Processes proxies and ballots for landowners&rsquo; election</li> <li>Understands and adheres to all company health and safety procedures as they relate to essential job functions</li> </ul>
Requirements: <br /> <p style="font-weight: 400;"><em><strong>QUALIFICATIONS</strong></em></p> <ul style="font-weight: 400;"> <li>Transcription experience a must</li> <li>Knowledge of office equipment</li> <li>Knowledge of Microsoft Office programs</li> </ul> <br /> <p style="font-weight: 400;"><strong><em>EDUCATION and/or EXPERIENCE</em></strong></p> <p style="font-weight: 400;">High school diploma or equivalent and 4-6 years of experience or an equivalent combination of education and experience<br /><br /></p> <p style="font-weight: 400;"><strong><em>CERTIFICATES, LICENSES, REGISTRATIONS</em></strong>: None<br /><br /></p> <p style="font-weight: 400;"><strong><u>PHYSICAL DEMANDS</u></strong></p> <p style="font-weight: 400;">Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions</p>