Administrative Assistant III

<strong>Inframark is an independent, American-owned company widely recognized as a leader in Water Infrastructure Operations and Infrastructure Management Services.</strong><br /><br /><strong>Our mission is to be the partner and protector of the most critical resource that helps communities prosper.</strong>

Katy, TX

Inframark, LLC

<strong><strong><strong><strong>At Inframark, we know our success depends on the dedicated people that deliver our services and support the communities we serve every single day.&nbsp; We&rsquo;ve worked hard to build an engaging culture that creates meaningful careers and enables our people to thrive.<br /><br />Watch <a href=";t=4s" target="_blank" rel="noopener noreferrer">Inframark on Military Makeover</a>&nbsp;and learn about our commitment to hiring veterans!<br /></strong></strong></strong></strong>

keywords: job purpose,customer service,administrative,management,compliance,pure partnership,safety,education & experience,skills,leadership,physical demands,professional licensures and certifications

Non-Exempt Full-Time

Competitive Salary and Benefits

Overview: <br />The Administrative Assistant III is responsible for providing administrative support duties of a moderate to highly skilled nature.&nbsp;
Responsibilities: <br /> <ul> <li>Manages the workflow of a specific department or team.</li> <li>May act as the working supervisor for other clerical office staff members.</li> <li>Prepares correspondence, including letters, memos, e-mail for internal teams and external clients requiring some understanding of technical matters based on knowledge, verbal direction, or research.</li> <li>Answers and directs phone calls and, as appropriate, handles according to subject matter knowledge</li> <li>Assists and directs all guests, clients, and customers for meetings, appointments, and service.</li> <li>Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance, and human resources as needed.</li> <li>Schedules meetings, books conference rooms, and assists in meeting support. Initiates action items from manager&rsquo;s meeting notes and distributes accordingly. Provides travel and event coordination support.</li> <li>Assists manager with special projects as needed.</li> <li>Other duties as assigned (region-specific).</li> </ul>
Requirements: <br /> <p><em><strong>Education/Experience</strong></em>: High School Diploma or GED and 3-5 years related experience.</p> <p><em><strong>Technical</strong></em>: Advanced proficiency with Microsoft Office applications &amp; internet; Working knowledge of Concur &amp; expense tracking. Ability to use Lync. Ability to learn CMMS, CAD &amp; Hansen (may vary). Advanced math skills including debits &amp; credits. Working knowledge of post office protocol, bulk mail processing, work order systems &amp; handling. Working knowledge of Work Day and Vehicle GPS System.</p> <p><em><strong>Communication</strong></em>: Communicates clearly &amp; professionally. Contributes to a positive internal &amp; external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback. Communicates detailed information.</p> <p><em><strong>Problem Solving &amp; Quality</strong></em><strong>:&nbsp;</strong>Pays attention to detail. Identifies &amp; solves complex issues. Escalates issues accordingly; Checks work for quality. Shares suggestions to improve quality &amp; productivity. Identifies, solves complex issues.</p> <p><em><strong>Managing for Results</strong></em>: Works independently with minimal supervision. Takes projects to completion. Follows all company policies &amp; SOPs. Manages multiple tasks, projects &amp; priorities. Demonstrates flexibility in workflow/scheduling.</p> <p><em><strong>Leadership &amp; Initiative</strong></em>: Demonstrates a positive attitude. Acts in accordance with company vision, mission &amp; values. Takes accountability for own performance. Willing to take on additional assignments. Seeks out opportunities for leadership &amp; development. Trains others. Takes charge in absence of supervisor.</p> <p>&nbsp;</p> <p><strong>PHYSICAL DEMANDS</strong></p> <p>The work environment is characteristic of an office environment: sitting, standing, walking, bending, and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.</p> <p><strong>TRAVEL</strong></p> <p>Limited - as needed.</p>