Deputy City Clerk

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Westlake, FL

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Exempt Full-Time

Competitive Salary and Benefits

Overview: This contract position is part of the City Managers contract with the City.&nbsp; The position is under the administrative direction of the City Manager, this position is custodian of all City records.&nbsp; The Deputy City Clerk is also responsible to attest and countersign all contracts, bonds, and other legal documents, for the conduct of City elections, for the direction and supervision of the activities of the City Clerk's office, which includes the records office, and the supervision of a variety of other responsible City services.&nbsp; Work with and assist City boards as they are formed.&nbsp; Work is performed with considerable independence.&nbsp; Performs other work as requested by the City Manager and City Council.
Responsibilities: <p><strong>Examples of Duties</strong></p> <ul> <li>Prepares Council agendas with all appropriate backup.&nbsp; Ensures all agendas are posted to the City&rsquo;s website.&nbsp;</li> <li>Attends all meetings of the City Council; records and prepares City Council meeting minutes.</li> <li>Serves as custodian of all City records; responds to and processes public records requests;&nbsp;coordinates codification of City ordinances, makes recommendations to City Manager and City Attorney for revisions to ordinances.</li> <li>Maintains custody of the City seal; prepares policies and maintains the administrative policies and procedures manual; provides clerical support to Mayor and Council members as directed by the City Manager.</li> <li>Supervises and coordinates all City elections, qualifies candidates, reviews candidates' financial election reports, and reports to Mayor and Council members and appropriate county and state officials.&nbsp; Coordinates orientation of newly elected officials.&nbsp;</li> <li>Drafts advertisements and legal notices in accordance with state law, City Code for final approval by the City Attorney.</li> <li>Supervises the operation of the City Clerk's office, including drafting correspondence, attesting contracts and agreements, recording documents with the Palm Beach County Clerk of Circuit Court, conducting research, providing document imaging and records retrieval, and maintaining the off-site records storage facility.</li> </ul>
Requirements: <p><strong>Minimum Qualifications</strong></p> <p>Associate's degree or Certified Municipal Clerk (CMC), or the ability to obtain such certification within five (5) years, supplemented by three (3) years of increasingly responsible work involving general office management, business and financial skills, and professional training and development opportunities such as those approved by the International Institute of Municipal Clerks (IIMC), Florida Association of City Clerks (FACC), and Florida Institute of Government (FIG), or an equivalent combination of training, education and experience.</p> <p><strong>Knowledge, Skills and Abilities</strong></p> <ul> <li>Skilled in knowledge of organization, function, and activities of municipal government.</li> <li>Knowledge of applicable State and Federal Laws regarding records retention.</li> <li>Knowledge of state and local election laws and ability to interpret such.&nbsp;</li> <li>Knowledge of current principles and practices of office procedures and management.</li> <li>Knowledge of municipal codes and ordinances.</li> <li>Ability to write resolutions, ordinances, and other legal documents.</li> <li>Ability to coordinate a wide range of activities and programs.</li> <li>Ability to file and retrieve information within a formalized information management system.</li> <li>Ability to comprehend computer programs and word processing.</li> <li>Ability to establish and maintain effective working relationships with City Council, City staff, City employees, and general public.</li> <li>Skill in administration and supervision of office staff and programs.</li> <li>Ability to work regularly scheduled hours as well as additional meetings outside of regular working hours.</li> <li>Ability to operate typical office equipment.</li> </ul>