Field Administrator


Plainville, CT


<p><strong>Loureiro employees are more than just co-workers; they&rsquo;re partners in the success of our business. Our culture is defined by a shared sense of responsibility toward common goals and a dedication and passion for serving our clients. Everyone contributes through their creativity, imagination, and experience, collaborating to blend each of our unique backgrounds and talents into extraordinary outcomes. Our performance-driven employees truly comprise one of the most outstanding teams of professionals in the industry today.</strong></p> <p><strong>Loureiro prides itself on being a 100% employee-owned company through an Employee Stock Ownership Plan (ESOP). This ownership structure is designed to reward all employee-owners and inspire every individual to maintain a high level of commitment to both job quality and service longevity. Employee-owners are deeply motivated to work toward elevating Loureiro&rsquo;s performance and its value for our customers.</strong></p>

keywords: position summary,health & wellness benefits,financial benefits,work/life balance,process,compliance,support,payroll,coordinate,performance,education & experience,skills,physical requirements

Full Time

Overview: Loureiro Engineering Associates, Inc. is a leading engineering and construction company dedicated to delivering high-quality projects with a focus on excellence and innovation. We are currently seeking a diligent and detail-oriented individual to join our team as a Field Administrator/Project Coordinator.<br /><br /> <p><strong>Health &amp; Wellness Benefits:</strong></p> <ul> <li>Comprehensive group medical plan</li> <li>Dental insurance</li> <li>Prescription drug coverage</li> <li>Accidental death &amp; dismemberment (AD&amp;D) coverage</li> <li>Long/short term disability insurance</li> <li>Health and dependent care flexible spending account</li> <li>Onsite Fitness Center</li> </ul> <p><strong>Financial Benefits:</strong></p> <ul> <li>401k Plan</li> <li>Group term life insurance</li> <li>Supplemental life insurance</li> <li>HSA employer funding</li> <li>Employee Stock Ownership Plan (ESOP)</li> </ul> <p><strong>Work/Life Balance:</strong></p> <ul> <li>Paid time off</li> <li>Workplace flexibility</li> <li>Tuition reimbursement</li> <li>Professional Registration</li> <li>Employee Assistance program</li> </ul>
Responsibilities: <ul> <li>Provide comprehensive support to the Loureiro Contractors Inc. (LCI) &amp; Loureiro Building Construction management teams, assisting with various tasks and projects as needed.</li> <li>Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.</li> <li>Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.</li> <li>Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.</li> <li>Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.</li> <li>Set up customers and vendors in the company's financial system (Vista), obtaining necessary documentation such as W9s and Certificates of Insurance (COIs).</li> <li>Verify employee hours to ensure accuracy, coordinating with Operations in advance.</li> <li>Export payroll data from HeavyJob to the Payroll Manager for processing.</li> <li>Submit certified payroll and handle related documentation as required.</li> <li>Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.</li> <li>Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.</li> <li>Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.</li> <li>Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.</li> <li>Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.</li> <li>Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.</li> <li>Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.</li> <li>Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.</li> <li>Attend weekly project team meetings to stay informed about project progress and requirements.</li> <li>Perform weekly Equipment Module uploads in Vista and assist in maintaining the accuracy of the equipment database.</li> </ul>
Requirements: <ul> <li>Bachelor&rsquo;s degree in business administration, Finance, Construction Management, or related field preferred. Or 1-3 years&rsquo; experience in construction management/coordination/administration.</li> <li>Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.</li> <li>Strong proficiency in Microsoft Office Suite and familiarity with financial software (e.g., Vista) preferred.</li> <li>Excellent organizational skills and attention to detail.</li> <li>Ability to communicate effectively and collaborate with team members across departments.</li> <li>Knowledge of construction contracts, regulations, and compliance requirements is a plus.</li> <li>Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.</li> <li>Willingness to learn and adapt to new processes and technologies as needed.</li> </ul> <br /> <p><strong>Physical Requirements</strong></p> <ul> <li>Prolonged periods of sitting at a desk and working on a computer.</li> <li>Must be able to lift up to 15 lbs.</li> <li>Ability to operate standard office equipment and keyboards.</li> <li>Able to push, pull, and place materials on level surfaces and overhead cabinets.</li> </ul> <br /> <p>Loureiro Engineering Associates, Inc. (Loureiro) is an employee owned (ESOP), full-service multi-disciplinary consulting firm with operations in Connecticut, Massachusetts, Rhode Island, New Hampshire, North Carolina and Missouri. Loureiro&rsquo; s areas of expertise include the integration of the highest quality engineering,&nbsp;construction, environmental health &amp; safety, energy,&nbsp;laboratory analytical, and waste management services.</p> <br />&nbsp; <p><em>Loureiro Engineering Associates Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.</em></p>