Project Administrator

...

Plainville, CT

Loureiro

<p><strong>Loureiro employees are more than just co-workers; they&rsquo;re partners in the success of our business. Our culture is defined by a shared sense of responsibility toward common goals and a dedication and passion for serving our clients. Everyone contributes through their creativity, imagination, and experience, collaborating to blend each of our unique backgrounds and talents into extraordinary outcomes. Our performance-driven employees truly comprise one of the most outstanding teams of professionals in the industry today.</strong></p> <p><strong>Loureiro prides itself on being a 100% employee-owned company through an Employee Stock Ownership Plan (ESOP). This ownership structure is designed to reward all employee-owners and inspire every individual to maintain a high level of commitment to both job quality and service longevity. Employee-owners are deeply motivated to work toward elevating Loureiro&rsquo;s performance and its value for our customers.</strong></p> https://www.loureiro.com/

keywords: position summary,health & wellness benefits,work/life balance,financial benefits,assist,financial,process,teamwork,support,administration,compliance,education & experience,skills,physical requirements

Full Time

Overview: <p>Loureiro Contractors, Inc. (LCI) has an immediate opening for a&nbsp;<strong>Project Administrator</strong>&nbsp;to join our team in our Plainville, CT office. The successful candidate will provide assistance to the LCI and Loureiro Building Construction management teams in day-to-day administrative tasks.</p> <p>At Loureiro, you won&rsquo;t just work for the company; you&rsquo;ll own a part of it. As a&nbsp;<strong>100% employee-owned company</strong>, our Employee Stock Ownership Plan (ESOP) gives you a company-funded ownership stake that grows over time, so when we succeed, you share in the rewards.<br /><br /></p> <p><strong>Health &amp; Wellness Benefits:</strong></p> <ul> <li>Comprehensive group medical plan</li> <li>Dental insurance</li> <li>Prescription drug coverage</li> <li>Accidental death &amp; dismemberment (AD&amp;D) coverage</li> <li>Long/short term disability insurance</li> <li>Health and dependent care flexible spending account</li> <li>Onsite Fitness Center</li> </ul> <p><strong>Financial Benefits:</strong></p> <ul> <li>401k Plan</li> <li>Group term life insurance</li> <li>Supplemental life insurance</li> <li>HSA employer funding</li> <li>Employee Stock Ownership Plan (ESOP)</li> </ul> <p><strong>Work/Life Balance:</strong></p> <ul> <li>Paid time off</li> <li>Workplace flexibility</li> <li>Tuition reimbursement</li> <li>Professional Registration</li> <li>Employee Assistance program</li> </ul>
Responsibilities: <ul> <li>Provide comprehensive support to the Loureiro Contractors Inc. (LCI) &amp; Loureiro Building Construction management teams, assisting with various tasks and projects as needed.</li> <li>Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.</li> <li>Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.</li> <li>Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.</li> <li>Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.</li> <li>Assist in setting up customers and vendors in the company financial system (Vista), obtaining necessary documentation such as W-9s and Certificates of Insurance (COIs).</li> <li>Verify employee hours to ensure accuracy, coordinating with Operations in advance.</li> <li>Export payroll data from HeavyJob to the Payroll Manager for processing.</li> <li>Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.</li> <li>Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.</li> <li>Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.</li> <li>Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.</li> <li>Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.</li> <li>Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.</li> <li>Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.</li> <li>Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.</li> <li>Attend weekly project team meetings to stay informed about project progress and requirements.</li> <li>Work safely and comply with the firm's policies and procedures.</li> <li>Perform other duties as assigned.</li> </ul>
Requirements: <h4><strong>Who You Are</strong></h4> <ul> <li>Excellent organizational skills and attention to detail.</li> <li>Ability to communicate effectively and collaborate with team members across departments.</li> <li>Knowledge of construction contracts, regulations, and compliance requirements is a plus.</li> <li>Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.</li> <li>Willingness to learn and adapt to new processes and technologies as needed.</li> </ul> <br /> <h4><strong>What You Bring</strong></h4> <ul> <li>Bachelor's degree in Business Administration, Finance, Construction Management, or a related field preferred; or 1&ndash;3 years of experience in construction management, coordination, or administration.</li> <li>Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.</li> <li>Strong proficiency in Microsoft Office Suite and familiarity with financial software (e.g., Vista) preferred.</li> </ul> <br /> <h4><strong>Physical Requirements</strong></h4> <ul> <li>Prolonged periods of sitting at a desk and working on a computer.</li> <li>Must be able to lift up to 15 pounds at times.</li> <li>Ability to operate standard office equipment and keyboards.</li> <li>Able to push, pull, and place materials on level surfaces and overhead cabinets.</li> </ul> <br /> <h4><strong>Why Loureiro?</strong></h4> <ul> <li>Employee Ownership, Real Impact:&nbsp;Through our ESOP, you gain a meaningful financial stake in the company's success.</li> <li>Opportunity to Grow:&nbsp;Build your career in a collaborative environment while supporting construction projects from bidding through closeout.</li> <li>People-First Culture:&nbsp;Join a supportive, team-oriented workplace where your contributions are valued.</li> <li>Diverse Expertise:&nbsp;Work alongside professionals across engineering, environmental, construction, health &amp; safety, energy, laboratory, and waste management disciplines.</li> <li>Exceptional Benefits:&nbsp;From health coverage to financial wellness, our benefits are designed to support you both professionally and personally.</li> </ul> <br /> <p>We are committed to fostering an empowering workplace where employees can thrive while delivering high-quality services to our clients. If you are an organized, detail-oriented professional looking to join a collaborative team, we encourage you to apply.</p> <p>Loureiro Contractors, Inc. is an employee-owned (ESOP) company and part of the Loureiro family of companies, providing construction services throughout the Northeast.</p> <p>&nbsp;</p>