Business Office Manager

Find a workplace where you are deeply appreciated, not only for the skills you offer, but for the individual you are. At Milestone, you’ll enter into a rewarding career where you’ll work with highly skilled professionals and do meaningful work in the lives of our senior residents. Join a welcoming environment that fosters strong relationships with the residents, their families, and your coworkers. We hope you’ll consider serving alongside us.

Oregon City, OR

McLoughlin Place

<p><strong>At McLoughlin Place Senior Living, our little community in Oregon City, Oregon, is just the place to get the personalized support you or your loved one needs. Our compassionate Assisted Living and Memory Care team treats every resident like family, taking the time to learn your personal story, your preferences, likes and dislikes, and exactly what kind of care and services you require, so we can create a personalized care plan that ensures you always feel supported, honored, and respected. When you know there is a helping hand nearby you can count on, you or your loved one can feel more independent than ever and take on the day&rsquo;s activities with vigor and joy.</strong></p> <p><strong>Ready to learn more about Assisted Living and Memory Care at McLoughlin Place Senior Living? Call today to&nbsp;<a href="">schedule your personal visit</a>.</strong></p>

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Full Time

Based on experience

Overview: This position is responsible for managing all business-related activities of a given managed community including payroll processing, accounts receivable, accounts payable, personnel files, supervising office-related work and staff, maintaining compliance with all regulatory standards, and communicating with the management company on all appropriate matters.<br /> <p><strong>Benefits:</strong></p> <ul> <li>A company that is growing</li> <li>An awesome team that is passionate about seniors</li> <li>Medical, Dental, and Vision Insurance</li> <li>Paid Time Off</li> <li>Paid Holidays</li> <li>401K/Roth plan</li> <li>Company-paid life insurance</li> <li>Perks and Discounts Program</li> <li>Parental leave</li> <li>Educational/Personal Development Reimbursement Assistance</li> </ul>
Responsibilities: <ul> <li>Process all payroll associated with company business in a timely manner. Provide daily labor reports to Executive Director on labor scheduled and worked from the payroll system. Follow and submit all tasks associated with month-end closing to the management company in a timely manner.</li> <li>Keep staff records up to date, including all associated personnel file information.</li> <li>Assist in orienting new residents and making sure that all signatures are obtained on rental agreements prior to residency.</li> <li>Responsible for proper documentation of received payments and depositing rent checks appropriately.</li> <li>Work closely with Executive Director in the proper coding of invoices and maintaining up-to-date declining balances in Flash Report. Make weekly submittals to the management company corresponding with company policies on payables.</li> <li>Work in a safe manner and ensure any employees report to their work in a safe manner and that unsafe actions are managed.</li> <li>Foster teamwork with co-workers, show initiative in overcoming obstacles, take actions that assist others beyond job responsibilities and have a positive impact on co-workers, residents, and visitors.</li> <li>Seek out and perform other duties as assigned or needed.</li> </ul>
Requirements: <ul> <li>This facility is subject to federal requirements through the Centers for Medicare and Medicaid Services relating to COVID-19 vaccinations for staff, therefore a COVID vaccine is required unless an approved accommodation is in place.</li> <li>High School Diploma or GED</li> <li>Compassion for and desire to work with Seniors!</li> <li>Experience with Microsoft Word and Excel, accounting, timekeeping, and payroll systems preferred.</li> <li>Must have proven management experience and the ability to manage staff.</li> <li>Strong written and verbal communication skills, strong personnel skills, and positive community relations skills are essential.</li> <li>Must be self-motivated and have the ability to work independently and make quick decisions.</li> <li>Must be 18 years or older.</li> <li>Must meet all health requirements, including Health screening, drug test, and TB clearance</li> <li>Must pass a drug screen, state-required fingerprinting, and criminal background process.</li> <li>First Aide certification</li> </ul> <p><strong>Preferred:</strong></p> <ul> <li>Associate or Bachelor's Degree in Social Service, Business, or a field related to the position.</li> <li>3 years of experience in assisted living</li> </ul>