PROJECT ASSOCIATE II (JR234927)

<strong>To heal, to teach, to discover and to advance the health of the communities we serve.<br /></strong><br /> <p>To learn more about the &ldquo;Montefiore Difference&rdquo; &ndash; who we are at Montefiore and all that we have to offer our associates, please click <strong><a href="https://healthymebenefits.com/" target="_blank" title="Montefiore Difference" rel="noopener noreferrer">here</a></strong>.&nbsp;</p>

Yonkers, New York

Montefiore

<h4 class=""><strong>WHY TOP TALENT PICKS MONTEFIORE EINSTEIN&nbsp;<br /><br /></strong>Since its inception in 1884, Montefiore Einstein&rsquo;s mission has been to heal, to teach, to discover and advance the health of the communities we serve.<br /><br />Montefiore Einstein&rsquo;s state-of-the-art facilities include the&nbsp;<span class="">internationally-recognized</span>&nbsp;Children&rsquo;s Hospital at Montefiore Einstein and our Notable Centers of Excellence - Montefiore Einstein Center for Cancer Care, Montefiore Einstein Center for Heart and Vascular Care, Montefiore Einstein Center for Transplantation. Combined with a growing number of locations throughout the Bronx and Westchester County, Montefiore Einstein is the ideal organization to apply and hone your expertise.<br /><br /><span style="text-decoration: underline;"><a href="https://montefiore.wd12.myworkdayjobs.com/en-US/MMC/login" target="_blank" title="Candidate Home" rel="noopener noreferrer">Sign In</a></span>&nbsp;- Candidate Home<br /><span style="text-decoration: underline;"><a href="https://montefiore.wd12.myworkdayjobs.com/en-US/MMC/introduceYourself" target="_blank" title="Introduce Yourself " rel="noopener noreferrer">Introduce Yourself&nbsp;</a></span>-&nbsp;Please let us know about yourself so we can keep in touch about future job openings!<br /><br /><strong><span class="">NURSE&nbsp;RECRUITMENT&nbsp;HOTLINE:</span>&nbsp;<span class="">718-920-6697 (</span><span class="">Monday-Friday: 9am-4pm)&nbsp;&nbsp;</span></strong><br /><br /><strong>Check Out Our Employee&nbsp;<span style="text-decoration: underline;"><a href="https://healthymebenefits.com/" target="_blank" title="Benefits" rel="noopener noreferrer">Benefits</a></span></strong></h4> <h4 class="p1"><span style="text-decoration: underline;"><strong><a href="https://s3.us-east-1.amazonaws.com/vizi.vizirecruiter.com/MontefioreHealthSystem+RecruitingPractices.pdf" target="_blank" title="Safe Online Recruiting" rel="noopener noreferrer">Our Commitment to Safe Online Recruiting</a></strong></span></h4> https://www.montefiore.org/

keywords: position summary,position details,support,quality assurance,process,coordinate,assist,monitor,documentation,experience,skills,work environment,communication,proficiency,education,technology

Full time

$69,413.60-$86,767.00

Overview: <p>The HR Learning Network is seeking a highly organized, detail-oriented, and proactive Project Associate II to support operational, financial, and project management activities across a dynamic learning and development environment. This role serves as a key partner in coordinating projects, managing vendor and financial processes, supporting communications, and ensuring the successful execution of departmental initiatives.</p> <p>The ideal candidate possesses strong project coordination skills, operational discipline, financial acumen, and a customer-service mindset. This individual thrives in a collaborative environment, can manage multiple priorities simultaneously, and demonstrates the ability to execute with accuracy, professionalism, and accountability.</p>
Responsibilities: <ul> <li>Support the day-to-day operations of learning and development programs.</li> <li>Serve as a key resource for the administration and coordination of learning initiatives.</li> <li>Maintain expertise in departmental learning processes, systems, and offerings.</li> <li>Ensure learning programs are delivered efficiently and effectively.</li> <li>Coordinate and track multiple projects, ensuring timelines, deliverables, and milestones are achieved.</li> <li>Monitor project progress and provide updates to leadership and stakeholders.</li> <li>Support implementation of departmental initiatives and process improvement efforts.</li> <li>Coordinate resources, meetings, and project activities across departments and campuses.</li> <li>Develop and maintain project plans, documentation, workflows, job aids, guides, learning resources, and standard operating procedures.</li> <li>Partner with facilitators and subject matter experts to update training content and materials.</li> <li>Support the creation and distribution of learner communications and program resources.</li> <li>Assist with employee engagement initiatives, surveys, leadership development programs, and learning events.</li> <li>Process invoices and support accounts payable activities.</li> <li>Manage vendor onboarding, contracts, purchase orders, and related documentation.</li> <li>Monitor departmental budgets and assist with financial tracking and reporting.</li> <li>Utilize Infor and other enterprise systems to process transactions and maintain records.</li> <li>Ensure compliance with organizational policies, procedures, and regulatory requirements.</li> <li>Prepare reports, presentations, and supporting materials for departmental initiatives.</li> <li>Maintain and update Learning Network SharePoint sites and intranet resources.</li> <li>Ensure learning offerings, program information, and departmental content remain current and accessible.</li> <li>Support both departmental and Montefiore-wide communications related to training, leadership development, and learning initiatives.</li> <li>Coordinate meetings, schedules, and project-related communications.</li> </ul>
Requirements: <ul> <li>Bachelor's degree in Business Administration, Healthcare Administration, Human Resources, Project Management, or a related field. <em><strong>Required</strong></em></li> <li>Minimum of three (3) years of experience in project coordination, operations, administration, business support, or related roles.<em> <strong>Required</strong></em></li> <li>Experience supporting Learning &amp; Development, Talent Development, Organizational Development, Human Resources, or related functions. <em><strong>Required</strong></em></li> <li>Experience supporting budgets, contracts, invoice processing, or financial operations.<em> <strong>Required</strong></em></li> <li>Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.</li> <li>Strong written, verbal, organizational, and interpersonal communication skills.</li> <li>Exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment.</li> <li>Demonstrated ability to work independently while collaborating effectively with diverse stakeholders.</li> <li>Experience developing job aids, training materials, communication resources, or knowledge management content. <em><strong>Pr</strong><strong><em>e</em>ferred</strong></em></li> <li>Experience maintaining and updating SharePoint sites and intranet content. <em><strong>Preferred</strong></em></li> <li>Experience supporting learning programs, facilitators, coaches, or training operations. <em><strong>Preferred</strong></em></li> <li>Experience utilizing Microsoft Copilot or other AI-enabled productivity tools to develop communications, learning materials, and operational documentation. <em><strong>Preferred</strong></em></li> <li>Familiarity with Learning Management Systems (LMS) and learning operations processes. <em><strong>Preferred</strong></em></li> </ul> <br /> <p><strong>Competencies</strong></p> <ul> <li>Ability to organize, prioritize, and manage multiple projects simultaneously while meeting deadlines and ensuring successful outcomes.</li> <li>Experience tracking budgets, processing invoices, managing contracts, and supporting financial operations with a high level of accuracy.</li> <li>Demonstrated ability to implement, maintain, and improve processes, workflows, and operational practices.</li> <li>Strong written and verbal communication skills with the ability to engage effectively with employees, leaders, vendors, and stakeholders.</li> <li>Ability to develop productive partnerships and collaborate across departments and organizational levels.</li> <li>Ability to identify challenges, analyze information, and develop practical, effective solutions.</li> <li>Consistently produces high-quality work with accuracy, thoroughness, and follow-through.</li> <li>Comfortable navigating changing priorities, ambiguity, and evolving business needs.</li> <li>Strong aptitude for learning and utilizing enterprise systems, reporting tools, and productivity applications.</li> </ul> <p>&nbsp;</p> <p><strong>Work Environment</strong></p> <ul> <li>Primary work location is Executive Plaza in <strong>Yonkers, NY.</strong></li> <li>Primarily an <strong>on-site position</strong> within a professional business office environment.</li> <li>Fast-paced, collaborative environment supporting enterprise-wide learning, leadership development, employee engagement, and organizational effectiveness initiatives.</li> <li>Frequent interaction with leadership, operational departments, finance teams, vendors, and external stakeholders.</li> <li>Requires balancing multiple projects, deadlines, and competing priorities while maintaining a high level of accuracy and professionalism.</li> <li>Requires occasional travel between campuses and event locations.</li> <li>Flexibility to support early morning, evening, and occasional off-site departmental events, leadership programs, and organizational activities as business needs require.</li> <li>Opportunity to contribute to strategic initiatives that directly impact employee development, organizational performance, and workforce engagement.</li> </ul> <p>&nbsp;</p> <p><strong>Ideal Candidate</strong></p> <ul> <li>Is highly organized, detail-oriented, and proactive.</li> <li>Enjoys managing projects and driving initiatives from planning through execution.</li> <li>Has experience supporting operational, financial, and project management functions.</li> <li>Advanced proficiency with Microsoft Office applications, including Excel, PowerPoint, Teams, and SharePoint.</li> <li>Strong technology aptitude and an interest in leveraging AI tools, such as Microsoft Copilot, to enhance communications, learning materials, and operational efficiency.</li> <li>Is comfortable managing budgets, invoices, contracts, and vendor relationships.</li> <li>Can successfully balance multiple priorities while meeting deadlines.</li> <li>Demonstrates strong ownership, accountability, and follow-through.</li> <li>Has exceptional written and verbal communication skills.</li> <li>Builds effective relationships with leaders, colleagues, and stakeholders across the organization.</li> <li>Possesses strong critical thinking and problem-solving abilities.</li> <li>Maintains a customer-service mindset and responds professionally to changing business needs.</li> <li>Thrives in a fast-paced, collaborative environment.</li> <li>Is resourceful, adaptable, and able to work independently with minimal supervision.</li> <li>Has a passion for continuous improvement, operational excellence, and employee development initiatives.</li> <li>Is comfortable supporting learning programs, leadership development activities, employee engagement initiatives, and organizational events.</li> </ul>