Sr. Administrative Assistant

<strong>Personal, compassionate service is what we're known for at NJM. We seek the best and brightest to help our customers when they need us most. As part of the NJM team, you'll not only enjoy some of the best benefits in the industry, you'll also be joining a company that's committed to professional development, diversity and innovative thinking.</strong>

West Trenton, NJ

NJM Insurance Group

<p><strong>Come Grow with Us!</strong></p> <p>&nbsp;</p> <p>For more than a century, our policyholders have trusted us to serve them in their times of need. For just as long, we have supported our employees by providing a competitive compensation package and opportunities for growth. If you are looking to be part of something special and make a difference each day, we invite you to come grow with us. There's never been a better time to join the NJM family.&nbsp;</p> <h3>This isn't just insurance.&nbsp;&nbsp;<strong>It's NJM</strong><strong>.<br /><br /><br /></strong>If you don't see the job you're looking for below, please click <a href=";cws=47" target="_blank" rel="noopener noreferrer">here</a> to create a search agent, or log in to check the status of your previous application.&nbsp;</h3> <h3><em><strong>&nbsp;</strong></em></h3>

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Overview: <p>There&rsquo;s never been a better time to join NJM!&nbsp; With a nationally ranked reputation for outstanding customer service and a history that spans more than a century, NJM is a leading provider of worker&rsquo;s compensation, automobile and homeowners insurance in New Jersey.&nbsp;&nbsp; It is an exciting time to join NJM as we have just expanded in Pennsylvania.</p> <p>Become a member of our team and you&rsquo;ll be part of company who operates for the sole benefit of its policyholders and is committed to maintaining the highest levels of service.&nbsp; Team members are offered a competitive compensation package and benefits including: a 401k plan, health coverage, a generous paid time off plan, and much more!<br /><br />Our West Trenton Personal Lines team is seeking a Sr. Administrative Assistant who will provide support to the Department Head and Leadership Staff.&nbsp; Working in a fast paced environment, this person will use their advanced skills in MS Office (Word, Outlook, Excel, PowerPoint, Visio) to support the daily efforts of the Personal Lines Department.</p>
Responsibilities: <ul> <li>Record, (taking meeting minutes, when appropriate) type, print, and save memos, letters and other documents while maintaining the highest degree of confidentiality on designated corporate matters.</li> <li>Proofread written material before distributing to ensure accuracy.</li> <li>Develop, maintain, and organize various .doc, .xlxs, and .ppt documents independently, sometimes with minimal direction. Ability to retrieve said documents as needed.</li> <li>Handle requests from executives in a timely manner and with a high degree of accuracy.</li> <li>Responsible for managing the calendars of the staff including scheduling of meetings and rooms, inclusive of facilities, A/V and food orders for various internal and external events. This will include the coordination of semi-annual Town Halls and working with outside vendors to secure licensing reservations.</li> <li>Partner with Workforce Management and Training Teams regarding class schedules to support the Contact Center.</li> <li>Coordinate travel arrangements and prepare expense reports. Schedule and oversee arrangements in connection with meetings and other corporate functions.</li> <li>Prepare and submit requisitions for payment of various Personal Lines expenses, this includes the regular follow up on items that are past due.</li> <li>Perform other duties such as sorting and distribution of mail, management of returned mail, ordering office supplies, often without being asked.</li> <li>Support budget research as needed.</li> <li>Presents polite, professional demeanor and appearance consistent with corporate image, answer incoming phone calls for assigned officer(s), frequently handling the matter to completion and maintaining confidentiality as to designated matters.</li> </ul>
Requirements: <ul> <li>Associate level degree preferred</li> <li>Previous administrative assistant experience; experience supporting higher level leaders is strongly preferred</li> <li>Strong proficiency with MS Office Suite (Outlook, Word, Excel and PowerPoint, Visio)</li> <li>Above average proficiency in typing, proofreading and grammar</li> <li>Ability to work with a high degree of accuracy and strong attention to detail</li> <li>Excellent communications skills (verbal, written and active listening) and transcription skills</li> <li>Ability to multi-task and to deal with interruptions and able to regain focus on task at hand</li> <li>Ability to collaborate with other co-workers and work in a team environment</li> <li>Projects a polished and professional image</li> <li>Strong organizational, problem-solving skills with impeccable multi-tasking abilities</li> <li>Exceptional interpersonal skills</li> </ul>