Production Assistant

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

NAS Building

National Academy of Sciences Engineering Medicine

The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

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Full time

Overview: The Proceedings of the National Academy of Sciences (PNAS) is the National Academy of Science's official peer-reviewed journal of original scientific research. Established in 1914, it publishes cutting-edge research reports, commentaries, reviews, perspectives, Colloquium papers, and actions of the Academy. Coverage in PNAS spans the biological, physical, and social sciences.<br /><br />The Production Assistant coordinates digital publication process for daily article content and weekly journal issues, as well as other assigned content, and supports prepress production workflows. Working under general guidance and supervision, the incumbent’s primary duty is performing tasks to facilitate online publication of journal content. Incumbent performs tasks requiring the consideration of multiple variables to determine the proper course of action within predetermined approaches. While some tasks are complex, most decision-making can be made within predetermined approaches. Normally works independently on mastered tasks. A preferred candidate will have one year of experience processing journal article and issue content on HighWire publishing platform, or similar (e.g., Atypon, Silverchair, Ingenta, etc).<br /><br />
Responsibilities: <p dir="LTR"><strong><u>ESSENTIAL JOB DUTIES:</u></strong></p> <ul> <li dir="LTR">In rotation with other production assistant, manages the issue-creation process for PNAS.</li> <li dir="LTR">Communicates with authors about copyright and permissions issues, style guidelines, journal policy.</li> <li dir="LTR">Publishes articles and issues online, monitoring embargo and publication date assignments and ensuring articles are published in compliance with embargo policies and publication schedules. Where applicable, maintains and updates web pages.</li> <li dir="LTR">Monitors article and issue deliveries and delivery reports from prepress vendor to web platform and works to address and resolve any inconsistencies or errors.</li> <li dir="LTR">Generates and distributes Missed Latest Article reports, if necessary.</li> <li dir="LTR">Track resupplies made to correct journal errors.</li> <li dir="LTR">Notifies Media about requests for publication delays and updates publication schedules based on delay approvals.</li> <li dir="LTR">Generates and distributes data deposition report.</li> <li dir="LTR">In rotation with other production staff, completes triage and coordinates responses to emails from the prepress vendor, authors, and internal staff.</li> </ul>
Requirements: <p dir="LTR"><strong>Minimum Education/Training Requirements: </strong>High School diploma, GED, or equivalent knowledge.</p> <p dir="LTR"><strong>Minimum Experience: </strong>Three years of related experience.</p> <p dir="LTR"><strong>Preferred Experience:</strong> One year of experience processing journal article and issue content on HighWire publishing platform, or similar (e.g., Atypon, Silverchair, Ingenta, etc).</p> <p dir="LTR">Knowledge, Skills, and Ability: Proficiency in Microsoft Office Suite (Word, Excel, Access). Ability to work productively and calmly under the pressure of tight publication deadlines and to work simultaneously on several and varied projects. Knowledge of journal web hosting technology. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to solve problems with supervisory consultation or by following procedures. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies&rsquo; departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.</p> <p dir="LTR"><strong>Physical Capabilities: </strong>Ability to work at a computer for extended periods of time.</p> <div id="gtx-trans" style="position: absolute; left: -20px; top: 26px;">&nbsp;</div>