Program Officer - PGA Fellowships Office

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Keck Center

National Academy of Sciences Engineering Medicine

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Full time

Overview: The Fellowships Office administers predoctoral, postdoctoral, and senior fellowship awards on behalf of government and private/foundation sponsors. These fellowship awards play an important role in the career development of doctoral and postdoctoral researchers and scholars for the academic, federal, industrial, and international workforce.<br /><br />The Program Officer will be responsible for developing and managing one or more of the Associateship Programs or projects with minimal oversight by Director or Senior Program Officer. Develops program or project strategy and budget, supervises staff, and ensures program or project meets objectives. Assembles committees/panels and serves as staff liaison between committee/panel members and the National Academies. Develops prospectuses and raises funds for new projects.<br /><br />Incumbent applies in-depth professional level knowledge to independently solve a full range of complex problems. The job's primary focus will be managing organization programs (e.g., research programs, outreach programs, etc.) and relationships with laboratories. The work is primarily intellectual or analytical in character, requiring advanced knowledge. Assignments are broadly defined and require judgment and creativity to complete. The Incumbent has authority to take whatever action deemed advisable or necessary, and is often responsible for oversight and may be called upon to manage other staff. Typically reports to Senior Program Officer or Director.
Responsibilities: <p dir="LTR"><strong>ESSENTIAL JOB DUTIES</strong></p> <ul> <li dir="LTR">Manages the NRC Research Associateship Programs or project(s) of minimal or moderate complexity for federal agency laboratories assigned. In collaboration with supervisor, develops program or project strategy, manages budget, oversees staff effort, and ensures program or project meets objectives. Activities may include leading research programs, grant programs, fellowship programs, etc. Oversees program or project budgets and schedules and authorizes expenditures. As required, collaborates with fiscal staff to ensure compliance.</li> <li dir="LTR">Cultivates, engages, and expands contacts at sponsor laboratories and within technical communities to maintain relationships and fluency in technical fields. Proactively expands available research opportunities in cutting edge fields.</li> <li dir="LTR">Reviews and manages processes for establishing new research opportunities, establishing new research advisers and changing research advisers, and changing stipends. Seeks resolution on escalated award management matters such as delayed start requests, relocation issues, absences from lab, funding, base security access, etc.</li> <li dir="LTR">Promotes programs to prospective applicants at scientific meetings and other venues; coordinates the activities of junior staff for program promotion at scientific meetings. Works closely with the NRC Research Associateship Programs&rsquo; outreach lead to prepare and distribute promotional materials for assigned laboratories. Visits each program lab as needed to maintain relationships and meet contractual obligations, prepares requested reports and transmits reports to sponsor contact, and attends meetings with sponsors as needed.</li> <li dir="LTR">Conducts large and small workshops and/or meetings. Develops agendas, invites presenters and participants, oversees meeting logistics and multimedia presentations, and prepares written summaries if needed. Facilitates the flow of information among panel members, consultants, staff, and other applicable parties. Works periodically with laboratory administration and contracting personnel to negotiate new contracts; works closely with fiscal staff to assure adequate and timely funding of programs. Monitors the progress of the programs through reports submitted by Associates, Advisers, and sponsor representatives.</li> <li dir="LTR">Prepares presentations of program activities for the Division Oversight Committee and other groups. Prepares background papers and technical summaries when needed. Develops written products (e.g., reports, presentations, white papers). Drafts and edits materials for publication or submission to sponsors. For programs, synthesizes and edits data and determines the relevance of data for purposes of program or activity.</li> <li dir="LTR">Works with the Applications Team during annual application review cycles. Recruits qualified panelists with diverse expertise and manages scientific review panels in various discipline areas; works closely with review panel Chairs and Co-Chairs during the review process. Provides general technical oversight of applications during the review cycles, including resolution of problems during the review. If needed, transmits review results to federal sponsors. Oversees assigned aspects of the award process. &nbsp;</li> <li dir="LTR">Where applicable, independently plans and implements extensive communications activities related to assigned programs or <span class="WLL2">projects.&nbsp;Creates</span> and maintains materials, web sites, and social media channels to provide interest groups with information generated from and for activities.</li> <li dir="LTR">Where applicable, reviews and manages dissemination of reports and other types of publications. Prepares dissemination plan and funding proposal. Assists in managing report production activities. .</li> <li dir="LTR">Manages staff with minimal oversight by Director or Senior Program Officer. Assigns tasks and provides guidance and feedback to staff. Mentors staff and participates in performance reviews. Interprets and ensures consistent application of organizational policies. Advises the Director and Senior Program Officer on staffing needs and workload, development and implementation of new policies/procedures, and other matters pertaining to the NRC Research Associateship Programs.</li> <li dir="LTR">Collaborates with experts and sponsors from federal, state, and local government agencies, foundations, schools, and other organizations. Represents the unit and committee within and outside the National Academies.</li> <li dir="LTR">With Director or Senior Program Officer oversight, identifies opportunities for program growth, including new program sponsors and additional programs with existing sponsors. Writes prospectuses and proposals for new and continuing funding. For new sponsors, organizes and conducts site visits, using a team of technical experts. Prepares reports of these activities for approval of the division Oversight Committee.</li> </ul> <p dir="DEFAULT">&nbsp;</p> <p dir="LTR"><strong>NONESSENTIAL JOB DUTIES</strong></p> <ul> <li> <p dir="LTR">Related duties and special projects as assigned.</p> </li> </ul>
Requirements: <p dir="LTR"><strong>Required Knowledge, Skills, and Abilities:</strong>&nbsp;Advanced knowledge of scientific, technical, or policy issues in a related discipline. Strong program/project management skills. Ability to understand and share technical/scientific issues with diverse audiences. Ability to solve intellectual problems that are varied and complex using originality and ingenuity. Ability to operate using appreciable latitude for independent judgment and action. Ability to manage and develop projects. Ability to work successfully in a team environment and to form and maintain effective teams. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop relationships with co-workers, employees in other National Academies' departments, and external constituents through effective communication. <span class="WLL2">Excellent&nbsp;written</span> and verbal communication skills with a proven ability to effectively interact with all levels of staff and constituents.</p> <p dir="LTR"><strong>Minimum Education/Training Requirements:</strong>&nbsp;Master's degree in a related field or equivalent knowledge.</p> <p dir="LTR"><strong>Minimum Experience:&nbsp;</strong>Three years of related professional experience. Demonstrated basic proficiency in conveying <span class="WLL2">scientific/technical/policy</span> information in verbal and written form.</p> <p dir="LTR"><strong>Preferred Education:&nbsp;</strong>Ph.D. in related field preferred. Technical knowledge in chemistry or life sciences preferred.</p> <p dir="LTR"><strong>Physical Capabilities:&nbsp;</strong>Ability to work at a computer for extended periods of time. Ability to travel.</p> <p dir="LTR"><strong>Required Licenses, Certification or Registration:</strong>&nbsp;None.</p> <p dir="LTR"><strong>Supervisory <span class="WLL2">Responsibilities/Controls:&nbsp;</span></strong>Typically reports to Senior Program Officer or Director. General direction is provided. Supervises project/program staff with minimal oversight by Director/Senior Program Officer.</p> <p dir="LTR"><strong>Work Environment:</strong>&nbsp;Office environment, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.</p>