Program Assistant - Board on Life Sciences

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Keck Center

National Academy of Sciences Engineering Medicine

The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

keywords: the board,the opportunity,travel,performance,consulting,assist,training,reporting,education,teamwork,communication,experience,travel,knowledge, skills, and abilities,assign

Full time

Overview: REQ:&nbsp;R0001311<br /><br />Under supervision, provides routine clerical and administrative support, assisting in the daily execution of assigned program(s) or project(s). Provides staff support including answering phones, preparing vouchers, assembling meeting materials, and making travel arrangements. Assists in coordination of unit and committee, forum, and other types of meetings. Under direction, may enter edits in draft reports and copyedit and/or format newsletters and/or other program/project materials.<br /><br />In this clerical and administrative support role, the majority of time is spent assisting in the daily execution of assigned program(s) or project(s). Under general supervision, incumbent performs tasks of varying complexity following pre-determined guidelines. Incumbent receives guidance/supervision on new assignments, but normally works independently on mastered tasks.<br /><br />The Board on Life Sciences (BLS) was established in 1984 to serve as the focal point for addressing critical, emerging policy and technical issues associated with the life sciences and biotechnology research and their applications. We engage experts representing various scientific and technological disciplines and working in a diversity of life science and biotechnology-related fields. We also work with experts from government, academia, industry, and other non-governmental organizations in the United States and internationally to ensure that our activities include a diversity of perspectives, are scientifically robust, and address timely and critical issues.<br /><br />Our work includes fundamental, emerging, and applied life science and biotechnology research that are critical to the bioeconomy, science, health, agriculture, energy, the environment, and national security and defense. We work across the National Academies to leverage the best and brightest minds in tackling challenging and timely problems.
Responsibilities: <ul> <li>Performs routine clerical tasks including word processing, copying, faxing, filing, answering and screening calls, drafting correspondence, and assisting with mailings. Responds to inquiries and follows-up on communications. Maintains and updates records, databases, and files.</li> <li>Assists with the logistical arrangements for committee meetings, including assembling and reproducing agenda books and briefing materials. Arranges travel and lodging for staff, members, etc. Arranges food and beverage and supporting services for meetings. Registers attendees and may provide basic assistance at meetings as directed.</li> <li>Prepares and processes invoice vouchers and travel expense reports in compliance with applicable policies and procedures.</li> <li>Inputs edits and proofreads reports. Formats text and publications. Forwards materials to printer.</li> <li>Performs <span class="WLM2">administrative-related</span> Federal Advisory Committee Act (FACA) tasks.</li> <li>Attends meetings, training classes, and workshops.</li> <li>Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived.</li> <li>May perform basic subject-oriented literature searches for staff and committee members and gather references.</li> <li>Where applicable, updates and maintains web pages.</li> <li>May respond to general inquiries as directed.</li> </ul> <strong>NONESSENTIAL JOB DUTIES</strong><br />Related duties and special projects as assigned.
Requirements: <strong>Required Knowledge, Skills, and Abilities:</strong> Proficiency in Microsoft Office Suite. Ability to follow instructions and resolve problems with supervisory consultation or by using closely prescribed procedures. Ability to be flexible and change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies&rsquo; departments through effective communication. Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.<br /><strong>Minimum Education/Training Requirements: </strong>High school diploma, GED, or equivalent knowledge.<br /><strong>Minimum Experience:</strong> Two years of related experience.<br /><strong>Physical Capabilities: </strong>Ability to work at a computer for extended periods of time. Ability to travel.<br /><strong>Required Licenses, Certification or Registration: </strong>None.<br /><strong>Supervisory <span class="WLM2">Responsibilities/Controls:</span></strong> Reports to program <span class="WLM2">coordinator/officer/director.</span> Supervisor is available to assign and review work, set priorities, address exceptions and answer operational questions.<br /><strong>Work Environment: </strong>Office environment, with occasional travel between National Academies&rsquo; facilities and to off-site meeting/sponsor locations.