Contract Specialist

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Keck Center

National Academy of Sciences Engineering Medicine

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keywords: position summary,position details,quality assurance,administration,consulting,database publishing,training,knowledge, skills, and abilities,education,teamwork,communication,experience,professional

Full time

Overview: REQ: R0001300<br /><br />Perform routine contract and grant administration actions including administration of the pre-award process. Review proposal packages for compliance with institution policy and procedure as well as request for proposal (RFP) requirements. Ensure that proposals are accurate, complete, and submitted on-time. Advise internal customers on proposal review status and coordinate final review and processing of proposals. Post-award administration duties include coordinating internal reviews of new awards and modifications, creating and updating files and updating business systems with award details.
Responsibilities: <ul> <li dir="LTR">Perform thorough review of proposals for budget accuracy, format, and responsiveness to <span class="WLM2">solicitation/application</span> requirements and to ensure Governing Board authorization. Facilitate the proposal preparation process by advising internal customers on budget formats, forms, application specifications, submission and other sponsor requirements.</li> <li dir="LTR">Submit final proposal documents through federal agency and private foundation online sites or via email, ensuring adherence to sponsor deadlines. Serve as a point of contact for sponsor administrative inquiries.</li> <li dir="LTR">Data entry of proposal information and award details into financial database.&nbsp; Draft internal review memoranda to capture and communicate pertinent award details.&nbsp; Prepare completed proposals, awards and modifications for appropriate signatures. Draft Federal Representations and Certifications in support of proposals.&nbsp; File and maintain records in accordance with group and organizational policies and procedures.&nbsp;</li> <li dir="LTR">Knowledge of and appropriate use of pre- and post-award administrative templates including proposal budgets, memoranda and other correspondence. Advise internal customers on use of templates and overall process.</li> <li dir="LTR">Participate in training activities for internal customers on the proposal preparation process. Prepare materials in support of training.</li> <li dir="LTR">Coordinate with contract managers on the final review and processing of proposals, awards, modifications and all documents requiring an authorized signature. Seek recommendations and advice from contract managers as needed.</li> </ul> <p dir="LTR"><strong>NONESSENTIAL JOB DUTIES</strong></p> <ul> <li> <p dir="LTR">Related duties as required.</p> </li> <li> <p dir="LTR">Special projects as assigned.</p> </li> </ul>
Requirements: <p dir="LTR"><strong>Required Knowledge, Skills, and Abilities:</strong>&nbsp;</p> <ul> <li> <p dir="LTR">Grant and contract administration experience and familiarity with standard clauses and regulations including Federal Acquisition Regulations (FAR) and/or OMB Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance).</p> </li> <li> <p dir="LTR">Extensive knowledge of MS Office Excel and experience utilizing enterprise financial database software such as Oracle&copy; PeopleSoft.</p> </li> <li> <p dir="LTR">Ability to work independently on an assigned portfolio and communicate policies and procedures to internal customers effectively.&nbsp; &nbsp;</p> </li> <li> <p dir="LTR">Use a variety of resource materials and media to research grant and contract administrative requirements including application and submission requirements.</p> </li> <li> <p dir="LTR">Ability to work successfully as a member of a team.</p> </li> <li> <p dir="LTR">Excellent communication skills, strong attention to detail and a proven ability to effectively interact with all levels of employees.</p> </li> </ul> <p dir="LTR"><strong>Minimum Education/Training Requirements:</strong>&nbsp;Associate&rsquo;s Degree in Business or related field, or equivalent knowledge.</p> <p dir="LTR"><strong>Minimum Experience:</strong>&nbsp;Three years of related professional experience.</p> <p dir="LTR"><strong>Physical Capabilities:</strong>&nbsp;Ability to work at a computer for extended periods of time.</p> <p dir="LTR"><strong>Required Licenses, Certification or Registration:</strong>&nbsp;None</p> <p dir="LTR"><strong>Supervisory <span class="WLM2">Responsibilities/Controls:</span></strong>&nbsp;Reports to Senior Contract Administrator. Sets objectives with supervisor.</p> <p dir="LTR"><strong>Work Environment:</strong>&nbsp;Office environment with occasional local travel between National Academies&rsquo; facilities and to off-site locations.</p>