Program Coordinator - Board on Science Education

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Keck Center

National Academy of Sciences Engineering Medicine

The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

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Full time

Overview: REQ:&nbsp;R0001340<br /><br />The Division of Behavioral and Social Sciences and Education (DBASSE) focuses the knowledge, analytical tools, and methods of the behavioral and social sciences on some of the nation's most pressing issues in efforts to understand them and to contribute to their solution. Our areas of expertise include (but are not limited to) anthropology, child development, demography, economics, education, history, law, gerontology, linguistics, political science, psychology, sociology, and statistics. <br /><br />The Board on Science Education investigates how science is learned and can effectively be taught from early childhood to adulthood, in both schools and informal settings. The Program Coordinator organizes and oversees the work of support staff handling clerical, administrative, and logistical aspects of meetings. Provides work direction and assists with the daily supervision of support staff and temporary help, ensuring administrative responsibilities are successfully carried out through subordinate staff. Compiles and summarizes information for the development/revision of a variety of documents. Participates in research efforts. Serves as liaison between program or board and related external customers, members, sponsors, and organizations on clerical and administrative matters.<br /><br />Incumbent coordinates the work of subordinate staff to successfully provide administrative support for programs. Proceeds on own initiative in compliance with policies, procedures, and practices, but receives guidance or expertise from supervisor or higher-level staff when needed. Provides guidance and work direction to subordinate employees. Incumbent may establish processes/procedures to ensure the effective and efficient operation of routine clerical and administrative functions. Job typically found only in large boards or units requiring multiple levels of clerical and administrative staff (e.g., Program Assistants &amp; Senior Program Assistants).
Responsibilities: <ul> <li dir="LTR">Organizes and coordinates overall administrative facets of programs/projects, including identifying workflow needs, developing procedures and recordkeeping systems, and ensuring administrative aspects of programs/projects are successfully executed.</li> <li dir="LTR">Oversees program support employees in handling logistical arrangements for meetings, including compilation and production of agenda books and briefing materials, coordination of travel and lodging arrangements, and selection of venue, menu, and support services. Invites presenters and participants. Oversees support and administrative activities during meetings, including providing assistance and resolving issues. Prepares written summaries.</li> <li dir="LTR">Supervises and serves as mentor and resource to support staff. Assigns tasks, provides work direction, and offers guidance and feedback to support staff. Supervises temporary employees. Interprets and ensures consistent application of organizational policies.</li> <li dir="LTR">Communicates with committee, forum, and workshop members and other external program or project contacts. Facilitates the flow of information among members, consultants, program or project sponsors, and staff. Researches and responds to inquiries from staff, members, sponsors, etc.</li> <li dir="LTR">Performs literature searches. Gathers references. Participates in research efforts including collection, assembly, and tabulation of data and summarizing literature.</li> <li dir="LTR">Compiles and summarizes information for the development/revision of a variety of documents. Performs administrative tasks including writing and editing correspondence, coordinating mailings, and creating and maintaining records and databases. May serve as Timesheet Coordinator.</li> <li dir="LTR">Provides assistance to senior staff in the response to review and participates in dissemination activities.</li> <li dir="LTR">Formats text and publications and enters revisions into text. Collaborates with printers/publishers on the publication and distribution of materials.</li> <li dir="LTR">Performs <span class="WLM2">administrative-related</span> Federal Advisory Committee Act (FACA) compliance tasks and ensures administrative activities are in compliance.</li> <li dir="LTR">Performs financial tasks related to assigned programs/projects. Prepares vouchers and reviews and approves travel expense reports. Tracks and monitors spending.</li> <li dir="LTR">Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists.</li> <li dir="LTR">Updates and maintains web pages and prepares newsletters and other promotional materials.</li> </ul> <p dir="LTR"><strong>NONESSENTIAL JOB DUTIES</strong></p> <ul> <li> <p dir="LTR">Related duties and special projects as assigned.</p> </li> </ul>
Requirements: <p dir="LTR"><strong>Required Knowledge, Skills, and Abilities:</strong>&nbsp;Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to provide work direction and lead others in the successful execution of administrative tasks. Ability to solve intellectual problems using some latitude for independent judgment and discretion and the initiative to ensure administrative tasks are accomplished. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.</p> <p dir="LTR"><strong>Minimum Education/Training Requirements:&nbsp;</strong>High School Diploma, GED, or equivalent knowledge.</p> <p dir="LTR"><strong>Minimum Experience:&nbsp;</strong>Six years of related experience, one of which was in a supervisory or working lead capacity.</p> <p dir="LTR"><strong>Physical Capabilities:&nbsp;</strong>Ability to work at a computer for extended periods of time. Ability to travel.</p> <p dir="LTR"><strong>Required Licenses, Certification or Registration:</strong>&nbsp;None.</p> <p dir="LTR"><strong>Supervisory <span class="WLM2">Responsibilities/Controls:</span></strong>&nbsp;Reports to program officer/director. Sets objectives with supervisor. Supervisor is available when needed to assist in problem resolution. Leads or supervises the work of subordinate staff.</p> <p dir="LTR"><strong>Work Environment:&nbsp;</strong>Hybrid Office/Telecommute environment with the ability to work remotely up to 50% of the time, with occasional travel between National Academies&rsquo; facilities and to off-site meeting/sponsor locations.</p>