Human Resources Specialist

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Keck Center

National Academies of Sciences Engineering Medicine

<br /><br />The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

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Full time

Overview: <strong>Req. No.: R0001420</strong><br /><br />Provides support in one or more functional areas in Human Resources (HR) such as employment, compensation, benefit servicing, human resources information system, personnel records, staff development, and employee relations. With a focus on outstanding customer service, responds to inquiries from HR Service Center and resolves problems. Disseminates human resources policies, procedures, and information by answering HR Service Center requests, forwarding employee communication materials to staff, and, if applicable, meeting with staff one-on-one. Processes requested personnel actions submitted by units, obtains proper authorizations, and implements approved actions. Prepares reports in conformance with legislative requirements or organization needs. <br /><br />Works closely with either supervision or under clearly defined procedures. Performs a variety of administrative and HR-related tasks requiring experience and judgment. Receives guidance/supervision on new assignments but normally works independently on mastered tasks. Follows established procedures and guidelines to perform essential functions accurately, proficiently, and on time. Uses pre-determined guidelines to assist in decision-making.
Responsibilities: <br /> <ul> <li>Provides support in the administration of established human resource policies in employment, employee relations, compensation, benefits, human resources information systems, etc.&nbsp;</li> <li>Maintains related records, scans documents, and updates logs.&nbsp;</li> <li>Prepares and distributes a variety of reports as required.</li> <li>Serves as a resource to staff on human resource matters.&nbsp;</li> <li>Advises staff on HR policies and procedures.&nbsp;</li> <li>Recommends improvements to processes and procedures.</li> <li>Maintains an appropriate standard of confidentiality.&nbsp;</li> <li>When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others.&nbsp;</li> <li>Accesses confidential information for work-related reasons only, following the policies and procedures of the organization.</li> <li>Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance.</li> </ul> <p>&nbsp;</p> <p>Performs duties in one or more of the following areas:</p> <p>&nbsp;</p> <p><strong>Human Resource Service Center:</strong></p> <ul> <li>Through the HR Service Center, responds to inquiries, disseminates human resources policies, procedures, and information, and resolves problems, processes requests, or forwards to the appropriate party for resolution.</li> <li>Evaluate and processes personnel actions after obtaining proper authorizations.</li> <li>Responds to employee correspondences.</li> <li>Conduct orientation and responsible for full hire and onboarding cycle.</li> <li>Complete employment verifications in a timely manner.</li> </ul> <p>&nbsp;</p> <p><strong>Employee Relations:</strong></p> <ul> <li>Coordinates special events (Benefit Fair, Bring a Child to Work Day, Retirement Counseling Sessions, Benefit Mailings, etc.) as well as wellness activities (meditation classes, weight watchers, mother&rsquo;s room, etc.).</li> <li>Provides assistance during the annual performance review process. Tracks and ensures all performance reviews are submitted.</li> <li>Maintains a variety of employee relations logs, files, and binders.</li> </ul> <p>&nbsp;</p> <p><strong>Human Resource Information System (HRIS):</strong></p> <ul> <li>Reviews confidential paperwork for accuracy and completeness in the HRIS. Completes employee-related business processes in a timely manner.</li> <li>Performs follow-up as necessary with other functional groups within OHR and other departments for clarification and process notification.</li> <li>Prepares standardized reports on a regular basis and distributes reports to respective customers. Maintains data integrity by running queries and analyzing data. Conducts ad hoc reporting.</li> <li>Creates, maintains, and updates SOPs that support established procedures and guidelines.</li> <li>Responsible for bi-annual system update testing and provides assistance to HR Technology Services staff for system changes, software upgrades, and new module implementations.</li> <li>Assists with audits and special projects.&nbsp;</li> </ul> <p>&nbsp;</p> <p><strong>Benefits:</strong></p> <ul> <li>Conducts variety of weekly audits to ensure proper benefit enrollments and vendor data.</li> <li>Reconcile benefit vendor invoices and bank information</li> <li>Review benefit communications (annual enrollment material, benefit brochure, etc.)</li> </ul> <p>&nbsp;</p> <p><strong>Leave:</strong></p> <ul> <li>Manage cases for assigned portfolio with respect to employees experiencing medical and bonding leave</li> <li>Work with disability vendor to support assigned portfolio of cases</li> <li>Ensure compliance with FMLA and ADA</li> </ul> <p>&nbsp;</p> <p><strong>NONESSENTIAL JOB DUTIES</strong></p> <ul> <li>Related duties and special projects as assigned.</li> </ul>
Requirements: <br /><strong>Required Knowledge, Skills, and Abilities: </strong>&nbsp;<br /><br /> <ul> <li>Proficiency in Microsoft Office Suite.&nbsp;</li> <li>Ability to handle sensitive personnel data and maintain complete confidentiality.&nbsp;</li> <li>Good attention to detail.&nbsp;</li> <li>Ability to manage and maintain privileged, sensitive, and confidential information and matters appropriately.&nbsp;</li> <li>Ability to solve problems of some variety and complexity.&nbsp;</li> <li>Ability to exercise some latitude for independent judgment and action. &nbsp;</li> <li>Experience working in complex environments with a high degree of organizational effectiveness.</li> <li>Ability to work successfully in a team environment.</li> <li>Ability to work independently. &nbsp;</li> <li>Ability to develop relationships with co-workers and employees in other National Academies&rsquo; departments through effective communication. &nbsp;</li> <li>Excellent communication skills with a proven ability to effectively interact with all levels of employees.</li> </ul> <br /> <p><strong>Minimum Education/Training Requirements:</strong>&nbsp;High School Diploma, GED, or equivalent knowledge.</p> <p><strong>Minimum Experience:</strong>&nbsp;Six years of related experience.</p> <p><strong>Physical Capabilities:</strong>&nbsp;Ability to work at a computer for extended periods of time.</p> <p><strong>Required Licenses, Certification, or Registration:</strong> &nbsp;None.</p> <p><strong>Supervisory Responsibilities/Controls:</strong>&nbsp;Reports to manager of respective functional area. Supervisor is available to assign and review work.<br /><br /></p> <p><strong>Work Environment:&nbsp;<br /><br /></strong>Hybrid Office/Telecommute environment with the ability to work remotely up to 50% of the time, with occasional travel between National Academies&rsquo; facilities and to off-site meeting/sponsor locations. In accordance with the National Academies&rsquo; commitment to providing a safe and healthy workplace, all employees must be fully vaccinated against COVID-19, except as otherwise permitted under a reasonable accommodation for medical or religious reasons. Unless granted accommodation, successful applicants will be required to confirm their vaccination status and proof of vaccination promptly upon beginning employment. Applicants needing accommodations should indicate this in their application; applicants will not be discriminated against in the hiring process on the basis of requesting an accommodation.</p>