Senior Program Assistant - NAM Leadership Consortium

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Keck Center

National Academies of Sciences Engineering Medicine

<br /><br />The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

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Full time

Overview: <h4><strong>Req. No.: R0001474<br /><br />Job Description Summary:</strong></h4> The National Academy of Medicine (NAM), established in 1970 under the name Institute of Medicine (IOM), is an independent organization of eminent professionals from diverse fields including health and medicine; the natural, social, and behavioral sciences; and beyond. The NAM serves alongside the National Academy of Sciences and the National Academy of Engineering as adviser to the nation and the international community. The NAM&rsquo;s mission is to improve health for all by advancing science, accelerating health equity, and providing independent, authoritative, and trusted advice nationally and globally.<br /><br />The NAM Leadership Consortium for a Value &amp; Science-Driven Health System (Leadership Consortium) provides a trusted venue for national leaders in health care to work cooperatively toward their common commitment to effective, innovative health care that consistently adds value to patients and society. Leadership Consortium Members are leaders from core stakeholder communities (e.g., clinicians, patients, health care organizations, employers, manufacturers, insurers, health information technology, researchers, and policy makers) brought together by their common commitment to steward the advances in science, value and culture necessary for a health system that continuously learns and improves in fostering healthier people.<br /> <br />The Leadership Consortium is seeking a Senior Program Assistant (SPA) to support projects that improve health for all by advancing a learning health system, where science, informatics, incentives, and culture are aligned for continuous improvement, innovation, and equity. The SPA will be an integral part of the Leadership Consortium, providing clerical and administrative tasks in support of the complex and multi-faceted projects and Action Collaboratives. <h4><strong>Job Description:</strong></h4> <p>The SPA should have excellent interpersonal instincts, exceptional writing skills, knowledge of the current issues in the field of health policy in general, including strong related organizational capabilities and experience. The SPA will work closely with the executive director, deputy director, senior program officers, and other staff to organize, develop and facilitate ongoing Consortium activities and meetings.</p> <p>The successful candidate will have:</p> <ul> <li> <p>Passion for the National Academy of Medicine&rsquo;s mission and strong sense of commitment to the Leadership Consortium's vision</p> </li> <li> <p>An appreciation that all tasks are crucial to an organization's success</p> </li> <li> <p>An interest in health and health care, health policy, public health, and/or health equity</p> </li> <li> <p>The ability to operate under limited supervision and with teams</p> </li> <li> <p>Keen intelligence and problem-solving abilities</p> </li> <li> <p>A great spirit, sense of humor, and positive attitude</p> </li> <li> <p>Quick turnaround as well as attention to detail</p> </li> <li> <p>Ability to manage multiple tasks&nbsp;</p> </li> </ul>
Responsibilities: <p><strong>ESSENTIAL JOB DUTIES:</strong></p> <ul> <li>Performs routine and complex clerical and administrative tasks, including drafting correspondence to stakeholder leaders, coordinating schedules, maintaining calendars, and maintaining extensive tracking of activities, participants, databases, and files.</li> <li>Coordinates logistics and provides administrative support for in-person and virtual meetings with stakeholder leaders (e.g., sponsors, members, guest speakers). Tasks may include: scheduling, producing briefing materials, managing online event registration, coordinating with vendors (e.g., to live stream a virtual event), arranging travel and catering, etc. Provides assistance at meetings and resolves issues that may arise.</li> <li>With guidance, develops, edits, and formats project materials (e.g., one-pagers, presentations, brief reports, meeting agendas) tailored to specific audiences, for example, potential sponsors, members, and general public.</li> <li>Performs basic research activities as needed, including conducting internet research on relevant topics and organizing and summarizing key information identified.</li> <li>Responds to inquiries and follows-up on email communications with project steering committees and external stakeholders.</li> <li>Performs basic administrative updates and maintains web pages, as needed.</li> <li>Attends meetings, training classes, and workshops.</li> <li>Mentors and trains new support staff (as needed).</li> </ul> <p>&nbsp;<strong>NONESSENTIAL JOB DUTIES</strong></p> <ul> <li> <p>Related duties and special projects as assigned.</p> </li> </ul>
Requirements: <p><strong>Required Knowledge, Skills, and Abilities:</strong> Proficiency in Microsoft Office Suite. Strong written and communication skills, with strong attention to detail. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize tasks, and maintain flexibility to meet the needs of the programs. Ability to work successfully both independently and in a team environment. Ability to develop relationships with co-workers and employees in other National Academies&rsquo; departments through effective interpersonal and communication skills.</p> <p><strong>Minimum Education/Training Requirements: </strong>High school diploma, GED, or equivalent knowledge.</p> <p><strong>Minimum Experience:</strong> Four years of related experience or educational equivalent.</p> <p><strong>Physical Capabilities:</strong> Ability to work at a computer for extended periods of time. Ability to travel.</p> <p><strong>Required Licenses, Certification or Registration: </strong>None.</p> <p><strong>Supervisory Responsibilities/Controls:</strong> Reports to manager/supervisor. Supervisor is available to organize work, set objectives, and to assist in problem resolution.</p>