Senior Program Assistant - Health Policy Fellowships and Leadership Programs

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Keck Center

National Academies of Sciences Engineering Medicine

<br /><br />The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

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Full time

Overview: <strong>Req. No.: R0001549</strong><br /><br /><strong>ABOUT THE NATIONAL ACADEMY OF MEDICINE (NAM)</strong><br />The National Academy of Medicine (NAM), established in 1970 under the name Institute of Medicine (IOM), is an independent organization of eminent professionals from diverse fields including health and medicine; the natural, social, and behavioral sciences; and beyond. The NAM serves alongside the National Academy of Sciences and the National Academy of Engineering as adviser to the nation and the international community. The NAM&rsquo;s mission is to improve health for all by advancing science, accelerating health equity, and providing independent, authoritative, and trusted advice nationally and globally.<br /><br /><strong>ABOUT THE HEALTH POLICY FELLOWSHIPS AND LEADERSHIP PROGRAMS</strong><br />As part of the NAM&rsquo;s commitment to building leadership capacity across diverse disciplines to shape the future of health and medicine, the Health Policy Fellowships and Leadership Programs (HPFLP) office administers a portfolio of highly regarded programs. <br /><br />These programs offer unique learning opportunities for exceptional early- and mid-career professionals to enhance their knowledge and skills; expand their networks of leaders in health and medicine; contribute their expertise to help shape sound, evidence-based policies; and accelerate their career development. <br /><br /><strong>ABOUT THE POSITION</strong><br />The HPFLP team is looking for a Senior Program Assistant to play a pivotal role on the Robert Wood Johnson Health Policy Fellows Program, a program that provides that nation&rsquo;s most comprehensive learning experience at the nexus of health, science, and policy in Washington, D.C. <br /><br />Under minimal supervision, the Senior Program Assistant coordinates complex logistical and administrative aspects of the fellowship program. Online and in-person (as restrictions allow) meetings and will write, edit and format routine correspondence. Collaborating with the NAM communications team, the incumbent will also participate in the content development and design of communications, newsletters, presentations, social media posts, and websites. The incumbent will also interface with program alumni and program briefers and will manage the HPFLP team&rsquo;s robust database. <br /><br />Successful candidates will be self-starters who proactively take initiative and can work independently. In short, the Senior Program Assistant will help ensure the team&rsquo;s activities run smoothly and efficiently across a variety of events, outreach efforts and administrative tasks. <br /><br />The RWJF Health Policy Fellows Program is unique in its scope and all members, including the Senior Program Assistant, have opportunities to meet, learn from and engage with Health Policy leaders across Federal Agencies and Non-Governmental Organizations.
Responsibilities: <p><strong>ESSENTIAL JOB DUTIES</strong></p> <ul> <li>Administrative: Performs routine and complex clerical and administrative tasks including but not limited to detailed scheduling activities, writing and editing correspondence, compiling and coordinating mailings; taking meeting notes and facilitates follow-up actions. Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists.</li> <li>Event planning and management: Coordinates logistical arrangements for internal and external meetings, orientations, forums, workshops, etc. Registers attendees. Provides assistance at meetings and resolves issues.</li> <li>&nbsp;Publications: Provides support with formatting, editing, and proofreading workshop publications. Formats text and sends drafts to program officer/program director to review for accuracy.</li> <li>Communication, dissemination, and information management: Responds to inquiries and follows up on communications. Supports communications and outreach efforts to promote fellowships and scholar programs, including the development of electronic newsletters, social media, and website content. Updates and maintains web pages. Communicates with fellows, alumni, briefers, sponsors, or other external stakeholders, answering questions and providing information.</li> <li>Staff development: Attends meetings, training classes, and staff development workshops to develop and hone necessary skills.</li> </ul> <p>&nbsp;</p> <p><strong>NONESSENTIAL JOB DUTIES:</strong></p> <ul> <li> <p>Related duties and special projects as assigned.</p> </li> </ul>
Requirements: <p><strong>Required Knowledge, Skills, and Abilities</strong>: Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Good communication and interpersonal skills with an ability to effectively interact with all levels of internal and external stakeholders.</p> <p><strong>Minimum Education/Training Requirements: </strong>High school diploma, GED, or equivalent knowledge.</p> <p><strong>Minimum Experience:</strong>&nbsp; Four years of related experience in an office environment.&nbsp;</p> <p><strong>Preferred Education: </strong>Bachelor&rsquo;s degree with some experience in an office environment.</p> <p><strong>Physical Capabilities:&nbsp;</strong>Ability to work at a computer for extended periods of time. Ability to travel.</p> <p><strong>Required Licenses, Certification or Registration:&nbsp;</strong>None.</p> <p><strong>Preferred Knowledge, Skills, and Abilities</strong>: Experience with website management/maintenance, CRM/ARM software, and social media platforms.</p>