Editorial Assistant

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National Academies of Sciences Engineering Medicine

<br /><br />The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward. https://www.nationalacademies.org/

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Full time

Overview: <strong>Req. No.: R0001624</strong><br /><br />The Proceedings of the National Academy of Sciences (PNAS), a peer-reviewed journal of the National Academy of Sciences (NAS), is an authoritative source of high-impact, original research that broadly spans the biological, physical, and social sciences. The journal is global in scope, and submission is open to all researchers worldwide.<br /><br />The Opportunity<br />The Editorial Assistant provides administrative support for the processing and peer review of standard manuscript submissions. Handles routine phone and email inquiries from authors and reviewers. Works closely with the journal&rsquo;s editorial board to facilitate the peer review process for articles submitted to PNAS. Reports to the Assistant Managing Editor or Senior Editorial Coordinator and keeps them informed about problem papers.
Responsibilities: <ul> <li>Responsible for overseeing all aspects of peer review coordination from submission to transmittal for research articles (Direct Submission and Brief Reports)</li> <li>Complete quality control checks for incoming research articles</li> <li>Correspond with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries</li> <li>Notify authors of manuscript decisions</li> <li>Screen revisions for plagiarism and escalate to editorial ethics manager as needed</li> <li>Monitor updates to the online submission systems and ensure requisite changes are made to the Information for Authors</li> <li>Merge or update reviewer records with current information to maintain an up-to-date database/reviewer pool</li> <li>Transmits manuscripts to production vendor</li> <li>Act as the point of contact for production queries received from the production vendor</li> <li>Contribute input for enhancements to the submission system</li> <li>Perform a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone</li> <li>Special projects and additional tasks as assigned</li> </ul> <br /><strong>NONESSENTIAL JOB DUTIES</strong><br /> <ul> <li>Related duties and special projects as assigned.</li> </ul>
Requirements: <p><strong>Required Knowledge, Skills, and Abilities</strong>: &nbsp;</p> <ul> <li> <p>Excellent written communication skills</p> </li> <li> <p>Highly organized and detail-oriented</p> </li> <li> <p>Proven ability to be a collegial and effective member of a team</p> </li> <li> <p>Ability to read and comprehend complex material</p> </li> <li> <p>Ability to solve intellectual problems using established rules, procedures, and precedents</p> </li> <li> <p>Ability to handle sensitive material with discretion</p> </li> <li> <p>Applicants should include a cover letter describing their interest and qualifications</p> </li> </ul> <p><br /><strong>Minimum Education/Training Requirements:</strong>&nbsp;High school diploma, GED, or equivalent knowledge.</p> <p><strong>Minimum Experience:</strong>&nbsp;Two (2) years of related experience.</p> <p><strong>Preferred Requirements: </strong>Proficient in Microsoft Office Suite, especially Excel</p> <p><strong>Physical Capabilities:</strong>&nbsp;Ability to work at a computer for extended periods of time.&nbsp;&nbsp;</p> <p><strong>Required Licenses, Certification or Registration:</strong>&nbsp;None.</p> <p><strong>Supervisory Responsibilities/Controls:</strong>&nbsp;Reports to Director, Editor, or other editorial staff. Supervisor is available to assign work and assist in problem resolution.</p>