Senior Program Assistant - TRB Consensus and Advisory Studies Division

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Keck Center

National Academies of Sciences Engineering Medicine

<br /><br />The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward. https://www.nationalacademies.org/

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Full time

Overview: <strong>Req. No.: R0001769</strong><br /><br />The Transportation Research Board (TRB) draws upon the nation&rsquo;s leading experts in transportation and related fields to assess the technical bases of policy and regulatory decisions across all modes; analyze the potential effects of policy alternatives on mobility, safety, the environment, and the economy; and to review specific research programs and projects. <br /><br />The Consensus and Advisory Studies Division conducts studies on complex and controversial transportation issues at the request of the Congress, federal agencies, states, and other sponsors. Studies address safety, economic, environmental, energy, and research policy issues for all modes of transportation.<br /><br />Performs complex clerical and administrative duties for assigned program(s) or project(s) under minimal supervision. Coordinates logistical and administrative aspects of meetings. Writes, edits, and formats routine correspondence. Interfaces with committee members and performs duties involving committee activities. Plans administrative aspects of unit and committee, forum, and other types of meeting. May participate in research efforts including collection, assembly, and tabulation of data.
Responsibilities: <p><strong>ESSENTIAL JOB DUTIES:</strong></p> <ul> <li>Performs routine and complex clerical and administrative tasks including word processing, copying, faxing, filing, answering and screening calls, writing and editing correspondence, and compiling and coordinating mailings. Creates, maintains, and updates records, databases, and files..</li> <li>Coordinates logistical arrangements for committee meetings, forums, workshops, etc. Assembles and reproduces agenda books and briefing materials. Provides administrative support for meetings. Coordinates travel and lodging arrangements. Selects menu and arranges for support services. Registers attendees. Provides assistance at meetings and resolves issues.</li> <li>Prepares vouchers and reviews and processes travel expense reports in compliance with applicable policies and procedures.</li> <li>Responds to inquiries and follows-up on communications. Communicates with members, sponsors, or other external customers, answering questions and providing information.</li> <li>Performs administrative-related Federal Advisory Committee Act (FACA) compliance tasks.</li> <li>Attends meetings, training classes, and workshops.</li> <li>Mentors and trains new support staff. Coordinates temporary help and may supervise work of temporary staff.</li> <li>Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists.</li> <li>Where applicable, updates and maintains web pages.</li> </ul> <p>&nbsp;</p> <p><strong>NONESSENTIAL JOB DUTIES</strong></p> <ul> <li> <p>Related duties and special projects as assigned.</p> </li> </ul>
Requirements: <p><strong>Required Knowledge, Skills, and Abilities</strong>: Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.</p> <p><strong>Minimum Education/Training Requirements:</strong>&nbsp;High School Diploma, GED, or equivalent knowledge.</p> <p><strong>Minimum Experience:</strong>&nbsp;Four years of related experience.</p> <p><strong>Physical Capabilities:&nbsp;</strong>Ability to work at a computer for extended periods of time. Ability to travel on occasion.</p> <p><strong>Required Licenses, Certification or Registration:&nbsp;</strong>None.</p> <p><strong>Supervisory Responsibilities/Controls:&nbsp;</strong>Reports to program coordinator/officer/director. Supervisor is available to organize work, set objectives, and to assist in problem resolution.</p>