NAM Senior Program Assistant

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Keck Center

National Academies of Sciences Engineering Medicine

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Full time

Overview: <strong>Req. No.:&nbsp;R0001454<br /><br />About the National Academy of Medicine (NAM)</strong><br /><br />The National Academy of Medicine (NAM), established in 1970 under the name Institute of Medicine (IOM), is an independent organization of eminent professionals from diverse fields including health and medicine; the natural, social, and behavioral sciences; and beyond. The NAM serves alongside the National Academy of Sciences and the National Academy of Engineering as adviser to the nation and the international community. The NAM&rsquo;s mission is to improve health for all by advancing science, accelerating health equity, and providing independent, authoritative, and trusted advice nationally and globally.<br /><br /><strong><br />About the Program</strong><br /><br />The Opioid/ Substance Use Disorder Action Collaborative is a public-private partnership model that serves to catalyze public, private, and non-profit stakeholders to develop, curate, and implement multi-sector solutions designed to reduce opioid misuse, and improve outcomes for individuals, families, and communities affected by the opioid crisis. This initiative brings together diverse stakeholders from across the health care ecosystem to advance the following priority areas: health professional education and training, pain management guidelines and evidence standards, prevention, treatment, and recovery services, and research, data, and metrics. Each of these priority areas is the focus of a working group, each of which has a number of activities and deliverables that collectively support the mission of the overarching Action Collaborative. Overall, this is a dynamic and complex program that aims to catalyze action needed to address the evolving addiction and overdose crisis.<br /><br />The Action Collaborative on Clinician Well-Being and Resilience (CWB) comprises more than 100 members who are health care professionals and experts from academia, government, and industry, all committed to reversing trends in clinician burnout. Prior to and throughout the COVID-19 pandemic, CWB sustained its commitment to seeking solutions that support workforce health and well-being. In October 2022, CWB released the National Plan for Health Workforce Well-Being with a vision that people are cared for by a health workforce that is thriving in an environment that fosters their well-being as they improve population health, enhance the care experience, reduce costs, and advance health equity. Starting in 2023, CWB is launching a campaign that will engage a number of health systems and key actor groups in a pilot activity and track commitments in this movement for health worker well-being. The NAM will provide technical assistance for implementing the National Plan and build widespread commitment to institutionalize well-being as a long-term value across the US.<br /><br /><br /><strong>About the Position</strong><br /><br />The NAM is seeking a highly-motivated and skilled Senior Program Assistant (SPA) to support the administrative needs of the programs and projects that improve health for all by advancing science and accelerating health equity. The SPA will initially support the two programs described above.<br /><br />The successful candidate will have an interest in health equity and a desire to improve outcomes for populations made marginalized. Key responsibilities and functions of this role will include: logistics planning and coordination for virtual and in-person meetings/workshops related to the program; recordkeeping and maintaining databases; developing routine internal and external correspondence; communicating and coordinating across internal and external colleagues and committee members. Depending on the level of interest, the SPA may support research tasks including collection, assembly, and tabulation of data, as well as researching and summarizing literature. <br /><br />This is an opportunity to develop skills engaging with some of the most critical issues facing the nation and the world and an opportunity to engage with senior officials and experts in public health.<br /><br />The successful candidate will be proactive, organized, detailed- oriented and bring strong administrative, logistical, and event management skills to support collaborative interactions with senior leaders and leading experts across many fields and disciplines.
Responsibilities: <ul> <li><strong>Administrative Support:</strong> Performs routine and complex clerical and administrative tasks, including drafting correspondence to health systems and sector and related field leaders, managing membership details, and maintaining extensive tracking sheets. As the administrative lead, coordinate logistics across all of the program&rsquo;s projects to ensure overall program success. &nbsp;</li> <li><strong>Event Planning and Management:</strong> Coordinates and executes logistical arrangements for internal and external meetings, workshops, and symposia in both virtual and in-person settings. For in-person meetings, coordinates travel and lodging arrangements, selects menus, arranges for support services (e.g. AV), and registers attendees. For virtual meetings, organizes, sets-up, and hosts meetings on virtual meeting platform (e.g. Zoom) according to the needs of the meeting, and coordinates with participants, program staff, and others as needed. Whether virtual or in-person, provides assistance during meetings and resolves any issues. Assembles meeting materials, which may include agendas, meeting summaries, or briefing books and distributes to meeting participants in advance of meeting and as a part of this process, uses timelines to ensure tasks are completed and executed in a timely manner. Coordinates and executes post-meeting tasks, such as preparing vouchers, reviewing and processing travel expense reports in compliance with applicable policies and procedures.</li> <li><strong>Communication, Dissemination, and Information Management: </strong>Updates applicable databases and systems on a timely basis and uses organizational tools and strategies to ensure documents and files are accurately maintained and archived. Maintains email and distribution lists, and coordinates website updates. Responds to inquiries and follows-up on communications. Communicates with members, sponsors, or other external customers, answering questions and providing information.</li> <li><strong>Publications: </strong>May assist with formatting, editing, and proofreading publications, as well as coordinating with printers/publishers to have materials printed.</li> <li><strong>Research Support: </strong>May perform basic research activities, including gathering citations and performing literature searches for staff and committee members. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature.</li> <li><strong>Staff Development: </strong>Mentors and trains new support staff. Coordinates temporary help and may supervise work of temporary staff. Attends meetings, training classes, and workshops relevant to position.</li> </ul> <br />
Requirements: <ul> <li><strong>Required Knowledge, Skills, and Abilities: </strong>Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies&rsquo; departments through effective communication. Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.</li> <li><strong>Minimum Education/Training Requirements: </strong>High School Diploma, GED, or equivalent knowledge.</li> <li><strong>Minimum Experience: </strong>Four years of related experience or educational equivalent.</li> <li><strong>Physical Capabilities: </strong>Ability to work at a computer for extended periods of time. Ability to travel.</li> <li><strong>Required Licenses, Certification or Registration:</strong> None.</li> <li><strong>Preferred</strong> <strong>Knowledge, Skills, and Abilities:</strong> Demonstrated administrative experience.</li> </ul>