Senior Program Officer - TRB Technical Activities Division

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Keck Center

National Academies of Sciences Engineering Medicine

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Full time

$97,240 - $151,935

Overview: <strong>Requisition Number: R0002110<br /><br /><br /></strong>Responsible for developing and managing highly complex programs or projects in the TRB Technical Activities Division (TAD). Develops program or project strategy and budget, staffing requirements and ensures the program/project meets its stated objectives. Serves as liaison between committee members, the National Academies, and other applicable parties. May supervise staff. Develops prospectuses and projects and may negotiate funding with sponsors.<br /><br />Requiring advanced knowledge, incumbent performs work primarily intellectual and/or analytical in character. The job&rsquo;s primary focus is on managing a portfolio of technical activities carried out through standing technical committees and other TAD volunteer groups. Portfolio of activities typically addresses a transportation mode, a broad disciplinary scope, or a strategic objective involving multiple modes and/or disciplines. Establishes processes and procedures consistent with TAD policies and standard procedures to ensure the effective and efficient operation of a complex function. Has authority to take whatever action deemed advisable or necessary, subject to organizational and departmental policies and rules. Provides technical direction and performance reviews for supervised staff. Provides innovative solutions to complex problems that impact programs or project&rsquo;s success.<br /><br />The incumbent is responsible for: keeping abreast of issues, research, and technological developments related to their portfolio; providing staff oversight and support for standing technical committees and other volunteer groups related to their portfolio and/or assigned by the TAD Director or Deputy Director for Program Content; overseeing and assisting volunteers in planning technical content of conferences, meetings, and workshops; and coordinating logistical and other aspects of conferences, meetings, and workshops with appropriate TAD Policy and Organization Group staff; reviewing or overseeing review of papers and other publications according to NASEM and TAD Publishing Group policies and procedures; carrying out TAD&rsquo;s Field Visit Program; developing new sponsors and affiliates to support the Core Program financially and maintaining ongoing technical relations with current sponsors; establish and maintain liaison with relevant organizations related to incumbent&rsquo;s portfolio; and possibly supervising other staff.<br /><br />The portfolio of this Senior Program Officer position will consist primarily of standing committees in the Policy and Organization Group, specifically related to the standing committees in the Executive Management Issues Section. This includes committees with a focus on: Strategic Management, Workforce Development and Organizational Excellence, Performance Management, Transportation Asset Management, Research Innovation Implementation Management, Public Engagement and Communications, Information Knowledge and Management, and Economics and Finance. In addition, the incumbent will be responsible for sponsor relations with all state departments of transportation (DOT); which may include: coordination of annual state visits, annual sponsor return on investment reports, liaison activities with the TRB state DOT representatives, management of all annual sponsor agreements and their performance management, coordination with all standing committee research coordinators, coordination with the Eisenhower Fellows program, and other duties as assigned. On average, an SPO manages 12 standing technical committees with as many as 36 members each; 10-30 subcommittees of unlimited size; 1,500 committee &ldquo;Friends&rdquo;; 2-3 conferences of 100-500 paying attendees per year; 35-40 TRB Annual Meeting sessions and workshops; and 600+ papers to be peer-reviewed and scheduled for presentation at the Annual Meeting. The SPO reports directly to a Team Leader and to the Technical Activities Division Director and Deputy Director for Program Content.
Responsibilities: <ul> <li>Independently manages a portfolio of standing technical committees and other volunteer groups in one or more modal, disciplinary, or broad objective areas. Is responsible for overseeing all activities of these committees and volunteers, ensuring that they conform to TAD policies and procedures and contribute to the mission of TRB, with particular focus on critical issues or other top priorities and emerging issues as they relate to research and innovation. Designs and manages multiple and/or highly complex programs or projects. Works with volunteer leaders to develop committee and activity strategies and plans. Develops budgets and staffing requirements and ensures stated objectives are met. Conducts program or project evaluations.</li> <li>Manages the formation, rotation, and dissolution of standing technical committees and other volunteer groups according to TAD policies and procedures. Works with committee chairs to ensure that committee membership is balanced with respect to relevant perspectives and potential biases and reflects appropriate demographic diversity. Supports chair in encouraging equitable engagement of committee members and other volunteers. Leads convening activities such as meetings, forums or workshops. Communicates and coordinates with the chair and other volunteers. Identifies and gathers research materials. Solicits and contacts potential volunteers. Facilitates the flow of information among volunteers, staff, and other applicable parties.</li> <li>Conducts workshops and/or meetings. Develops agendas, invites presenters and participants, oversees multimedia presentations, coordinates with staff in TAD&rsquo;s Program Operations Group on meeting logistics, and prepares written summaries.</li> <li>Prepares background papers and technical summaries and syntheses. Develops written products (e.g., reports, proceedings, white papers, e-circulars). Reviews committee-produced products in coordination with TRB Report Review Officer. Drafts and edits materials for publication; cooperates with TAD Publishing Group to identify expert peer reviewers and to ensure that TAD publishing standards and procedures are adhered to.</li> <li>In collaboration with committee chairs and members and under general guidance of the Deputy Director for Program Content, guides the subject-matter content of activities such as the TRB Annual Meeting, specialty conferences, workshops, and meetings. Oversees the overall technical program of these activities to ensure relevance to TAD priorities, avoidance of unnecessary duplication with other committees&rsquo; work, appropriate balance of perspectives, and avoidance of conflicts of interest. Is responsible that all TAD policies and procedures are adhered to in committee&rsquo;s work. Manages development of agendas and may coordinate invitation of presenters and participants.</li> <li>Cooperates with other staff in the TAD Program Content Group, the TAD Program Operations Group, and the TAD Publishing Group in the planning and logistics of activities such as the TRB Annual Meeting, specialty conferences, and journal publication to ensure smooth functioning and consistent application of policies across all committees and activities. Coordinates with other SPOs, under the guidance of the Deputy Director for Program Content, to ensure consistent quality of technical activities and maximize the value of TAD&rsquo;s multi-modal and multi-disciplinary expertise base to address important cross-cutting issues. May be called upon to take on or assist with planning tasks in support of the TAD Operations and Publishing Groups, which require some knowledge of technical content and/or volunteer functions and needs.</li> <li>Responsible for communications among committees in incumbent&rsquo;s portfolio and between TAD and the committees and committee leadership. Responsible for communications activities related to assigned programs or projects. In coordination with TAD and TRB communications staff, publicizes programs and other priorities. Works with Communications professionals to develop complex and content-rich materials and websites to provide interest groups with information generated from and for activities.</li> <li>Where applicable, manages dissemination of reports and other types of publications. Identifies and engages external organizations in dissemination. Works with TAD Publishing Group to prepare dissemination materials. Conducts dissemination meetings.</li> <li>May supervise technical or procedural work of other staff under the overall guidance of relevant TAD policies and authorities. Identifies staff training needs and facilitates acquisition of appropriate training. Mentors staff. Initiates personnel actions. Conducts performance reviews. Ensures consistent application of organizational policies.</li> <li>Responsible for financial management of assigned programs or projects, including overseeing budget and schedule. Collaborates with financial staff to ensure compliance.</li> </ul>
Requirements: <p><strong>Required Knowledge, Skills, and Abilities:</strong>&nbsp;Advanced knowledge of the scientific, technical, or policy issues in a related discipline. Strong program/project management and facilitation skills. Ability to understand and share technical/scientific issues with diverse audiences. Ability to solve problems using originality and ingenuity. Ability to serve as a resource to others in the resolution of complex problems and issues. Ability to operate using substantial latitude for independent judgment and action within policies and processes that apply across the unit. Ability to independently develop and manage multiple and complex projects. Ability to work successfully in a team environment and to form and maintain effective teams. Ability to train and develop staff. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop relationships with co-workers, employees in other National Academies&rsquo; departments, and external constituents through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of staff and constituents. Ability to exercise leadership with volunteers to achieve institutional goals and adhere to institutional policies, while respecting volunteer expertise and independence.</p> <p><strong>Minimum Education/Training Requirements:</strong>&nbsp;Masters degree in a related field, or equivalent knowledge.</p> <p><strong>Minimum Experience:</strong>&nbsp;Six years of related professional experience, two of which were in a supervisory capacity. Demonstrated impact on the advancement of science or policy through the successful completion of National Academies&rsquo; activities or equivalent outside activities. Demonstrated high level of proficiency in conveying scientific, technical, and/or policy information in verbal and written form.<br /><br /><br /></p> <p><strong>Preferred Education:</strong>&nbsp;Ph.D. in related field preferred.</p> <p><strong>Physical Capabilities:</strong>&nbsp;Ability to work at a computer for extended periods of time. Ability to travel.</p> <p><strong>Required Licenses, Certification or Registration:</strong>&nbsp;None.</p> <p><strong>Supervisory Responsibilities/Controls:</strong>&nbsp;Reports to a Team Leader and to the Technical Activities Division Director and Deputy Director. General direction is provided. Supervises project/program staff.</p> <p><strong>Work Environment:&nbsp;</strong>Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies&rsquo; facilities and to off-site meeting/sponsor locations. In-person attendance to the SPO&rsquo;s in-person TRB conferences, including the TRB Annual Meeting, is required.</p> <p><strong>Compensation: </strong>The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $97,240 - $151,935. Compensation offered to the selected candidate will be based on the candidate&rsquo;s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range.&nbsp;</p> <p><strong>The National Academies&rsquo; Statement on Diversity and Inclusion:</strong></p> <p>To promote diversity and inclusion in the sciences, engineering, and medicine, we are committed to increasing the diversity of the National Academies&rsquo; staff, members, and volunteers to reflect the populations we serve. We pledge to cultivate an environment and culture that promotes inclusion and values respectful participation of all individuals who help advance the mission of the institution.</p> <p><strong>Equal Opportunity Employer:</strong></p> <p>It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of&nbsp; race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws.&nbsp; It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.</p>