NAM Leadership Consortium - Senior Program Assistant

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Washington DC

National Academies of Sciences Engineering Medicine

<br /><br />The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

keywords: about the national academy of medicine (nam),about the program,about the position,administrative,event planning and management,communication and information management,publications,research support,team development,required knowledge and skills,required abilities,minimum education/training requirements,minimum experience,physical capabilities,compensation,work environment

Full time

$22.15 - $27.69 per hour

Overview: Requisition Number: R0002287<br /> <br /> *Cover Letter Required* <br /> <br /><strong>About the National Academy of Medicine (NAM)</strong><br />The National Academy of Medicine (NAM), established in 1970 under the name Institute of Medicine (IOM), is an independent organization of eminent professionals from diverse fields including health and medicine; the natural, social, and behavioral sciences; and beyond. With the authority of the 1863 Congressional Charter of the National Academy of Sciences requested and signed by President Abraham Lincoln, the NAM serves alongside the National Academy of Sciences and the National Academy of Engineering as adviser to the nation and the international community. The NAM&rsquo;s mission is to advance science, inform policy, and catalyze action to achieve human health, equity, and well-being. <br /><br /> <br /><strong>About the Program</strong><br />The NAM Leadership Consortium (LC) Collaboration for a Learning Health System provides a trusted neutral venue for national leaders in health, health care, and biomedical science to work collaboratively toward their common commitment to a health system that rewards effectiveness, efficiency, equity, and continuous learning. Leadership Consortium is comprised of the following portfolios: <br /> <ul> <li>Evidence Generation to support the conditions necessary for transforming information from real-world health and healthcare experiences into reliable evidence to guide improvements in health care and population health.</li> <li>Digital Health to foster improvements and innovation in the digital health and data infrastructure supporting care connectivity, informed decision-making, and evidence development for improved population and patient-level health.</li> <li>Value Incentives and Systems to support financial systems and incentive structures that reward the whole person and whole population health and health care.</li> <li>Culture Inclusion and Equity to advance a culture of health equity, engagement, and accountability that places the needs of people and communities at its core.</li> </ul> <br />As part of this work, the LC stewards the activities of three major initiatives:  <br /> <ul> <li>Commission on Investment Imperatives for a Healthy Nation </li> <li>Artificial Intelligence in Health, Medicine, and Biomedical Science </li> <li>Spread &amp; Scale of the Learning Health System as a Trust Framework for the Common Good </li> </ul> <strong>About the Position</strong><br />The LC seeks a highly motivated and skilled Senior Program Assistant. Under the supervision of the Associate Program Officer, the SPA will be responsible for executing the administrative, logistical, and clerical operations of activities related to the Consortium. Key responsibilities and functions will include logistics planning and coordination for virtual and in-person meetings/workshops related to the program; recordkeeping and maintaining databases; developing routine internal and external correspondence; and communicating and coordinating across internal and external colleagues and committee members. <br /><br />The successful candidate will be a self-starter of keen intelligence who has passion for the NAM&rsquo;s vision and mission; be a proactive, forward-looking thinker, who actively seeks opportunities and proposes solutions; have an appreciation that all tasks are crucial to both the organization and the team&rsquo;s success; demonstrate an interest in health, public health, health policy and/or health equity; and bring a great spirit, sense of humor, and positive attitude.
Responsibilities: 1. Administrative: Performs routine and complex clerical and administrative tasks including but not limited to detailed scheduling activities, writing and editing correspondence, compiling and coordinating mailings, taking meeting notes, and facilitating follow-up actions. Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists. <br /> <br />2. Event Planning and Management: Coordinates and executes logistical arrangements for internal and external meetings and workshops in both virtual and in-person settings. For in-person meetings, coordinates travel and lodging arrangements, selects menus and arranges catering, arranges for support services (e.g. AV), and registers attendees. For virtual meetings, organizes and sets-up virtual meeting platform (e.g. Zoom) according to the needs of the meeting, and coordinates with participants. Whether virtual or in-person, assists at meetings and resolves issues. Assembles meeting materials and briefing books and distributes to meeting participants in advance of meeting. Coordinates and executes post-meeting tasks, such as preparing vouchers and reviewing and processing travel expense reports in compliance with applicable policies and procedures. <br /> <br />3. Communication, Dissemination, and Information Management: Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists, and coordinates website updates. Responds to inquiries and follows-up on communications. Communicates with members, sponsors, or other external customers, answering questions and providing information. <br /> <br />4. Publications: May assist with formatting, editing, and proofreading publications, as well as coordinating with printers/publishers to have materials printed. <br /> <br />5. Research Support: May perform basic research activities, including gathering citations and performing literature searches for staff and committee members. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature. <br /><br />6. Team Development: Supports the LC team in their activities, including coordination of project management tools, assisting in planning team meetings and retreats, and representing the team during internal meetings relevant to the position. <br /> <br />NONESSENTIAL JOB DUTIES <br /> <ul> <li>Related duties and special projects as assigned. </li> </ul>
Requirements: <strong>Required Knowledge, Skills, and Abilities:</strong> Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize tasks and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and across departments through effective communication. Strong communication and interpersonal skills with a proven ability to effectively interact with all levels of employees and external stakeholders. <br /><br /><strong>Minimum Education/Training Requirements:</strong> High School Diploma, GED, or equivalent knowledge <br /><br /><strong>Minimum Experience:</strong> Four years of related experience. <br /><br /><strong>Physical Capabilities:</strong> Ability to work at a computer for extended periods of time. Ability to travel. <br /><br /><strong>Required Licenses, Certification or Registration:</strong> None. <br /><br /><strong>Supervisory Responsibilities/Controls:</strong> Reports to the Associate Program Officer. Supervisor is available to organize work, set objectives, and assist in problem resolution.<br /> <br /><strong>Compensation Range:</strong> The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $22.15 - $27.69 per hour. Compensation offered to the selected candidate will be based on the candidate&rsquo;s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range.<br /><br /><strong>Work Environment:</strong> Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies&rsquo; facilities and to off-site meeting/sponsor locations. <br /><br /><strong>The National Academies&rsquo; Statement on Diversity and Inclusion:</strong><br />We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.<br />We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.<br /><br /> <p><strong>Equal Opportunity Employer:<br /></strong>It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of&nbsp; race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws.&nbsp; It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.</p>