Director, Contracts and Grants Accounting

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Keck Center

National Academies of Sciences Engineering Medicine

<br /><br />The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

keywords: position summary,primary duties,billing / collections,financial reporting,direct,leadership,advise,confidentiality,procedures,required abilities,required knowledge,communications,minimum education/training requirements,minimum experience,compensation,work environment

Full time

$97,240 - $151,935

Overview: Requisition Number: R0002295<br /> <br /> Provides leadership, management and strategic direction in the performance of a comprehensive set of post award financial functions: billing and financial reporting, accounts receivable, collections, compliance, award close-out, and other critical accounting functions. Supervises and coordinates the activities of supervisors and senior level staff. Collaborates with finance business partners, contract managers, and finance functional leaders through an integrated finance office to implement and maintain effective and efficient sponsor financial reporting and invoicing procedures. <br /><br />Has primary responsibility for one or more specialized financial and accounting functions for the institution. Ensures longer-term functional objectives are translated into shorter-term tasks, and establishes processes/procedures to ensure the effective and efficient operation of a somewhat complex function. Has authority to take whatever action deemed advisable or necessary, subject only to organizational and departmental policies and rules. Provides innovative solutions to complex problems that impact program's or project’s success. Serves a resources to others. Must directly manage exempt level employees. May manage nonexempt employees directly or through supervisors/leads.<br /><br />
Responsibilities: <ul> <li>Oversees the billing and collection function for contracts and other awards from the Academies&rsquo; Federal and private sponsors. Accountable for unbilled and aged receivables and works with Contracts &amp; Grants Accounting (CGA) staff, finance business partners, and other team and functional leaders to resolve issues. </li> <li>Maintains seamless and integrated processes that supports timely sponsor financial reporting and invoicing. Co-leads cross-functional administration of sponsor financial management and award compliance activities. Works closely with program financial support teams to provide ensure seamless customer service to program divisions and sponsors, consistent with the Office of Chief Financial Officer (OCFO) core values and service level agreements</li> <li>Directs accounting for contracts and grants, including project accounting set-up and overseeing month-end and year-end close processing, journal entries, cost transfers, revenue recognition, and accounts receivable.</li> <li>Directs the preparation of audit schedules and supporting documentation for a wide range of internal, external, and regulatory audits.</li> <li>Maintains effective liaison with auditors and staff to facilitate audits of NASEM records and resolve any discrepancies.</li> <li>Oversees the closeout process, ensuring contracts and grants are closed-out in a timely and efficient manner.</li> <li>Provides leadership and mentors employees. Trains and develops employees to successfully perform current responsibilities and encourages development of staff. Interprets and ensures consistent application of organizational policies. Initiates personnel actions, including performance and compensation reviews and disciplinary actions.</li> <li>Serves as Subject Matter Expert for the financial system modules that support the accumulation of program costs, billing, and accounts receivable.</li> <li>Leads a multi-disciplinary group of employees in projects that will maintain integrity of the accounting records for sponsored awards. </li> <li>Advises Finance Business Partners and other staff in administering post award financial information in accordance with NASEM policies and sponsors&rsquo; requirements regarding records, reports controls, and conditions governing expenditure of funds; provides training to program staff on allowable costs and project financial management. </li> <li>Establishes and maintains procedures and guidelines for financial post award administration. Ensures the procedures and guidelines are uniformly understood and properly administered</li> <li>Serves on various multi-disciplinary teams convened for special projects.</li> <li>Maintains an appropriate standard of confidentiality. When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others. Accesses confidential information for work-related reasons only, following the policies and procedures of the organization. Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance. Ensures procedures are in place to maintain and protect confidentiality and to prevent disclosure. Trains and updates staff/team members on these issues periodically.</li> </ul> <br />NONESSENTIAL JOB DUTIES<br /> <ul> <li>Related duties and special projects as assigned.</li> </ul>
Requirements: <br /><strong>Required Knowledge, Skills, and Abilities:</strong> Thorough knowledge of federal cost accounting standards, OMB circulars, FAR, CAS and GAAP and post-award administration. Experience with federal billing and payment systems, letter of credit drawdown <br />procedures, and sponsor financial reporting. Proficient with Excel and other data analysis tools. Ability to apply technology solutions to maintain efficient and effective financial controls and processes. Ability to solve intellectual problems of substantial variety and complexity using originality and ingenuity. Ability to operate using substantial latitude for independent judgment and <br />action. Experience working in complex environments with a high degree of organizational effectiveness. Ability to lead and direct staff. Ability to work successfully in a team environment and to form and maintain effective teams. Ability to develop relationships with co-workers and employees in other NASEM departments. Excellent communication skills with a proven ability to effectively interact with all levels of employees. Serves as a resource to others in the resolution of complex problems. <br /><br /><strong>Minimum Education/Training Requirements:</strong> Bachelor&rsquo;s Degree in Finance/Accounting or related field, or equivalent knowledge.<br /> <br /><strong>Minimum Experience:</strong> Eight years of related professional experience, four of which were in a supervisory experience. <br /><br /><strong>Physical Capabilities:</strong> Ability to work at a computer for extended periods of time.<br /><br /><strong>Required Licenses, Certification or Registration:</strong> None.<br /><br /><strong>Supervisory Responsibilities/Controls:</strong> Reports to Director, Business Operations (OCFO). Independently establishes goals and objectives. Has overall responsibility for assigned department and staff.<br /><br /><strong>Compensation Range:</strong> The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $97,240 - $151,935. Compensation offered to the selected candidate will be based on the candidate&rsquo;s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. <br /><br /><strong>Work Environment:</strong> Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies&rsquo; facilities and to off-site meeting/sponsor locations.<br /><br /><strong>The National Academies&rsquo; Statement on Diversity and Inclusion:</strong><br />We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.<br />We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.<br /> <p><strong>Equal Opportunity Employer:<br /></strong>It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of&nbsp; race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws.&nbsp; It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.</p>