Part Time Accounting/Financial Assistant

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Washington DC

National Academies of Sciences Engineering Medicine

<br /><br />The National Academies of Sciences, Engineering, and Medicine provide independent, objective advice to inform policy with evidence, spark progress and innovation, and confront challenging issues for the benefit of society. We marshal knowledge and expertise across disciplines to study complex and sometimes contentious issues, reach consensus based on the evidence, and identify the best path forward.

keywords: position summary,position details,accounts payable,accounts receivable,contract & grant accounting,disbursements,finance,assist,clerical duties,maintain database,confidentiality,required knowledge, skills, and abilities,minimum education/training,minimum experience,physical capabilities,compensation,work environment

Part time

$22.15 - $27.69 per hour.

Overview: Requisition Number: R0002322<br /> <br /> Performs a variety of clerical, accounting, and financial functions in accordance with standard procedures in accounts payable, contract and grant accounting, cash and travel accounting, or related financial areas to support programs. Contacts other departments and/or outside vendors to resolve problems. Inputs data, and may compile basic reports. Maintains files. May work as a member of a program Finance Service Team to provide the financial services needed to a division and be a proactive member of an environment of collaboration, communication, and teamwork.<br /><br />Works with either close supervision or under clearly defined procedures. Performs a variety of accounting and financial tasks requiring experience and judgment. Receives guidance/supervision on new assignments but normally works independently on mastered tasks. Follows established procedures and guidelines to perform clerical accounting and financial procedures accurately and on time. Uses pre-determined guidelines to assist in decision-making.<br /><br />
Responsibilities: <ul> <li>Performs duties in one or more of the following areas:</li> <li>Accounts Payable: Audits and reviews invoices for processing. Researches discrepancies. Prepares forms, verifies information, and resolves routine problems. Responds to inquiries via telephone and email. Posts information to ledgers and processes payments.</li> <li>Accounts Receivable: Receives and processes cash, credit, and check transaction payments, reconciles receipts, and prepares refunds as necessary. Processes payments, posts information, and compiles segments of monthly closings. Runs reports from the PeopleSoft financial system. Researches issues and answers inquiries. Resolves problems. May prepare other forms and arrange for shipment of materials.</li> <li>Contract &amp; Grant Accounting: Assists with entering and filing new awards and budgets in the financial system. Researches cost center issues including cost transfer requests. May assist with contract closeout, preparing journal entries, and preparing records for storage. Performs data entry of cash receipts. Researches unidentified receipts. Works closely with accountants to coordinate accounts receivable.</li> <li>Disbursements: Reviews and audits invoices and expense reports for processing. Enters relevant data into the necessary subsystem(s) so expenses are correctly processed in the financial system. Responds to inquiries and requests via telephone and email. May reconcile bills. May process request for travel advances and reconcile outstanding balances under direct supervision.</li> <li>Finance: Contacts customers regarding outstanding paperwork or documentation. Runs reports from the PeopleSoft financial system. Inputs data. Researches issues and answers inquiries. Resolves problems. Prepares and processes invoices for a variety of expenses, including travel expenses. Organizes contracts and cash received and sets reminders and prepares CRVs (Cash Receipt Vouchers) forms for checks received and disseminates information to staff. Prepares routine reports to assist in processing paperwork and reviewing information.</li> <li>Assists senior staff as needed, including preparing cost transfers, assisting with reporting requirements, and sending reminders to program staff about upcoming funding invoices and proposal actions based on contractual parameters. </li> <li>Performs routine but varied clerical duties in accordance with standard procedures, including photocopying, compiling records, filing, tabulating, posting information, and distributing mail. May serve as unit time and attendance coordinator and/or telephone unit coordinator. </li> <li>Maintains related databases and records.</li> <li>Maintains an appropriate standard of confidentiality. When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others. Accesses confidential information for work-related reasons only following the policies and procedures of the organization. </li> </ul> <br />NONESSENTIAL JOB DUTIES<br /> <ul> <li>Related duties and special projects as assigned.</li> </ul>
Requirements: <p><strong>Required Knowledge, Skills, and Abilities:</strong> &nbsp;Proficiency in Microsoft Excel. Ability to solve basic and repetitive intellectual problems. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Good communication skills and ability to effectively interact with all levels of employees.</p> <p><strong>Minimum Education/Training Requirements:</strong> &nbsp;High school diploma, GED, or equivalent knowledge.</p> <p><strong>Minimum Experience:</strong> &nbsp;Two years of related experience.</p> <p><strong>Physical Capabilities:</strong> &nbsp;Ability to work at a computer for extended periods of time.</p> <p><strong>Required Licenses, Certification or Registration:</strong> &nbsp;None.</p> <p><strong>Supervisory Responsibilities/Controls:</strong> &nbsp;Reports to Supervisor/Manager.&nbsp; Supervisor is available to organize and review work.</p> <p><strong>Compensation Range:</strong> The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $22.15 - $27.69 per hour. Compensation offered to the selected candidate will be based on the candidate&rsquo;s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range.</p> <p><strong>Work Environment:</strong> &nbsp;Hybrid Office/Telecommute environment, expected onsite percentage 30%, with occasional travel between National Academies&rsquo; facilities and to off-site locations.&nbsp;</p> <p><strong>The National Academies&rsquo; Statement on Diversity and Inclusion:<br /></strong>We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.</p> <p>We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.&nbsp;&nbsp;&nbsp;</p> <p><strong>Equal Opportunity Employer:<br /></strong>It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of&nbsp; race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws.&nbsp; It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.</p>