Logistics Analyst

At Pacific Cycle, innovation and product is at the heart of what we do. Every project, every meeting, every moment is an opportunity to create the perfect ride for millions of consumers around the world. From a relaxing Sunday family ride to a heart pumping mountain trail ride, Pacific Cycle employees are helping people find the perfect ride.<BR><BR>Our culture is as fun and lively as the lifestyle brands we represent.<BR><BR>Come enjoy the ride.

Madison, WI

Pacific Cycle

<p><strong>As the parent company of such legendary brands as&nbsp;<span style="text-decoration: underline;">Schwinn</span>,&nbsp;<span style="text-decoration: underline;">Mongoose</span>&nbsp;and&nbsp;<span style="text-decoration: underline;">Kid Trax</span>,&nbsp;Pacific Cycle delivers some of the biggest names in outdoor recreation.&nbsp;But it&rsquo;s not just the names customer&rsquo;s trust, it&rsquo;s the look and feel of our products, our superior quality, and our outstanding customer service that help us bring these premium brands to the hands and feet of our customers.</strong></p> <p><strong>Headquartered in Madison, Wisconsin, one of the most bicycle friendly cities in the USA, Pacific Cycle has locations in Illinois, Georgia, California, and Shanghai (China).&nbsp;Our culture is as fun and lively as the lifestyle brands we represent where innovative ideas are welcomed and customer satisfaction is our top priority.</strong></p> https://www.pacific-cycle.com/

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Overview: <p>This is an exciting opportunity to join the inbound logistics department at Dorel Sports, one of the largest bike companies in the world.&nbsp; In any given day, the inbound logistics department oversees thousands of import shipments for the Dorel Sports Segment ranging from bikes, ebikes, electric ride-ons, and parts and accessories.&nbsp; In this position, you will focus on import logistics planning for Cycling Sports Group Inc. (CSG), which owns such bike brands as Cannondale &amp; GT.&nbsp; In addition, the position will complement logistics shared services for Dorel Sports, LLC and Pacific Cycle Inc. shipments.&nbsp; This position requires planning, organization, and detailed &amp; timely communication between Supply Chain partners to make sure vendor shipments are delivered to customers on-time.&nbsp; Daily challenges present themselves as you are dealing with a wide variety of customer processes.&nbsp;</p> <p>&nbsp;</p>
Responsibilities: <p><u>Inbound Freight management</u></p> <ul> <li>Manage international express shipments, international air freight shipments, ocean &ldquo;Less than Container Load&rdquo; shipments and ocean &ldquo;Full Container Load&rdquo; shipments</li> <li>Utilize corporate air freight quote system &amp; ocean LCL rate matrixes to verify the most time effective and cost efficient mode of transportation</li> <li>Maintain air freight SOP to enable other team members to execute air freight independently</li> <li>Mentor and knowledge share air freight experiences with other team members</li> <li>Audit and approve express, air, and ocean carrier invoices for accuracy against set contract and service rates.</li> <li>Ensure accurate billing of Express Accounts and resolve any billing issues</li> <li>Assist buyers, planners, product managers, and Marketing &amp; Sales Departments with import logistics functions as required (samples/shows).</li> <li>Facilitate incoming shipments with inbound logistics coordinators at distribution centers to minimize delays in receiving product and minimize demurrage and per diem charges.</li> <li>Communicate via multiple channels with CSG Procurement offices in Connecticut &amp; Taiwan, to ensure there are proper information &amp; project hand offs between Procurement and Logistics departments.</li> <li>Manage Import Logistics processes for CSG POE-DDP accounts or CSG Direct Import accounts</li> <li>Communicate booking procedures to new vendors and reinforce booking rules with new vendors</li> <li>Coordinate domestic shipments from vendor to warehouse (outside of forwarder system)</li> <li>Coordinate sample shipments from vendor to warehouse (outside of forwarder system)</li> </ul> <p><u>Dangerous Goods Import Compliance</u></p> <ul> <li>Responsible for dangerous goods import compliance process for air, ocean, ground and multi-model</li> <li>Responsible for maintaining accurate product UN codes in SAP material masters and Purchase Orders</li> <li>Regularly audit import shipments for DG compliance</li> <li>Import Logistics Process for Dangerous Goods documented and communicated to internal departments affected (Quality, Product, Customer Service)</li> <li>Arrange annual DG training for Import Department with 3rd party training companies</li> <li>Maintain DG SOPs and training guides to enable other team members to execute DG shipments correctly and independently</li> <li>Mentor and knowledge share dangerous goods experiences with other team members</li> <li>Educate vendors to prepare accurate shipping documents and carton markings</li> <li>Manage daily emails from vendors pertaining to testing documents and dangerous goods documents as it relates to specific shipments</li> <li>Follow Dangerous Goods shipping regulations&nbsp;&nbsp;&nbsp;&nbsp;</li> </ul> <p><u>Inbound Data Management</u></p> <ul> <li>Download EDI 856 &ldquo;ship notification&rdquo; information from forwarder into SAP daily and transfer all shipping files from web portal to Pacific/CSG shared drive.</li> <li>Ensure all EDI 856 download errors are resolved within 72 hours of EDI receipt or resort to manual entry of shipment information</li> <li>Audit daily the accuracy of inbound container data between SAP EDI download, booking agent&rsquo;s in-transit report, and factory invoices and packing lists</li> <li>Resolve discrepancies between SAP EDI download, booking agent&rsquo;s in-transit report, and factory invoices &amp; packing lists, 10 days before vessel arrival in North America</li> <li>Create and update in-transit data in SAP as needed, for operational planning and FTZ compliance (Foreign Trade Zone)</li> <li>Provide feedback on data integrity to forwarder/booking agent and customs broker</li> <li>Provide feedback on data integrity to vendors regarding on-line bookings with forwarder/booking agent</li> <li>Collaborate with CSG Procurement Team to provide upstream visibility of factory ship dates in SAP, which will then drive container forecast accuracy for ocean carriers and distribution centers</li> <li>Responsible for creating and reporting weekly shipping forecast to internal and external departments.</li> <li>Responsible for improving container forecast accuracy by providing feedback to factories &amp; Procurement Departments</li> <li>Work with Supply Planning to monitor new POs/Sales Orders/Forecasts for potential new factories, shipping origins, and shipping destinations</li> <li>Audit container quantities monthly to ensure accurate data parameters for container forecasting</li> <li>Create and provide container forecast reports as feedback to vendors, to improve logistics planning</li> <li>Maintain current vendor master import information in SAP (maintain vendor manufacturing addresses, transit times, as well as email and EDI outputs in SAP)</li> <li>Receive, analyze, and enter changes in SAP, such as warehouse ETAs, based on delays or advances in shipments</li> <li>Achieve basic understanding of CSG, Dorel Sports, and PCG SAP process and how intransit data drives product availability</li> <li>Support Dorel Sports Logistics Specialist role with shipping projects like ASN and UCC label projects for customers&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li> </ul> <p>&nbsp;</p>
Requirements: <p><u>Customs Import Compliance</u></p> <ul> <li>Ensure vendors are providing booking agents, forwarders, and customs brokers with shipping documents in timely manner, to ensure timely customs clearance and customs compliance</li> <li>Audit customs broker and vendor to ensure correct HTS codes are assigned to customs clearances and factory invoices</li> <li>Issue non-compliance chargebacks to vendors</li> <li>Follow and comply with Foreign Trade Zone and CTPAT compliance processes</li> <li>Assist with Bonded Export Shipments as needed</li> <li>Assist with any FTZ export data needed for duty drawback processes &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li> </ul> <p><u>Other Duties Assigned</u></p> <ul> <li>Prepare agendas and meeting action items before and after department conference calls with Supply Chain partners both internally and externally</li> <li>Assist with management and organization of files and SOPs on the company shared drive</li> <li>Follow internal controls and company policies set by the Dorel Sports Segment.&nbsp;</li> <li>Contribute to the success of the Dorel Sports Segment by leading or assisting with other projects and tasks as assigned.</li> <li>Model the Dorel behaviors and support the Dorel Sports business strategy&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li> </ul> <p><strong><u>Competencies</u></strong></p> <ul> <li>Communicativeness - Effective performers recognize the essential value of continuous information exchange and the competitive advantage it brings. They actively seek information from a variety of sources and disseminate it in a variety of ways. They use modern technologies to access and circulate information, even across great distances. They take responsibility for ensuring that their people have the current and accurate information needed for success.</li> <li>Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g. finance, marketing, operations, informational technologies, human resources, etc.). They add organizational value through unique expertise in a functional specialty area. They remain current in their area of expertise and serve as a resource in that area for the organization.</li> <li>Initiative - Effective performers are proactive and take action without being prompted. They don't wait to be told what to do or when to do it. They see a need, take responsibility, and act on it. They make things happen.</li> <li>Organizing and Planning - Effective performers have strong organizing and planning skills that allow them to be highly productive and efficient.&nbsp; They manage their time wisely, and effectively prioritize multiple competing tasks.&nbsp; They plan, organize and actively manage meetings for maximum productivity.</li> <li>Problem Solving and Decision Making - Effective performers are able to identify problems, solve them, act decisively, and show good judgement.&nbsp; They isolate causes from symptoms, and compile information and alternatives to illuminate problems or issues.&nbsp; They involve others as appropriate and gather information from a variety of sources.&nbsp; They find a balance between studying the problem and solving it.&nbsp; They readily commit to action and make decisions that reflect sound judgement.&nbsp;</li> </ul> <ul> <li>Team Player &ndash; Effective performers are team oriented. They identify with the larger organizational team and their role within it.&nbsp; They share resources, respond to requests from other parts of the organization, and support larger legitimate organizational agendas as more important than local or personal goals.&nbsp;</li> </ul> <p><u><br />Minimum Requirements &ndash; soft skills</u></p> <ul> <li>Must display excellent communication skills via email, phone, in person, and must be able to work with employees remotely</li> <li>Display discretion and patience when communicating with Supply Chain partners</li> <li>Must be analytically minded, organized, and detail oriented</li> <li>Must be able to tactically perform shipping tasks yet must be able to develop strategic processes</li> <li>Must possess pride and accountability for individual quality of work and team quality of work</li> <li>Ability to follow written and verbal instructions and take good notes</li> </ul> <p><u>Minimum Requirements &ndash; hard skills</u></p> <ul> <li>Mastery knowledge of MS Excel required (pivot tables, formulas, and data analysis/manipulation)</li> <li>Experience in an import and distribution environment</li> <li>Must poses working knowledge for freight dimensions, weights, and volumes</li> <li>Experience with Dangerous Goods compliance</li> <li>Experience with logistics web-based tracking and tracing systems</li> <li>Experience working with data in ERP systems</li> <li>Experience managing EDI data flow</li> <li>2-3 years of business work experience</li> </ul> <p><u>Beneficial Requirements</u></p> <ul> <li>Experience with SAP</li> <li>Knowledge of harmonized tariff codes and customs compliance</li> <li>Associates or Bachelors degree in Business Administration</li> </ul> <p><strong><u>Environmental Factors</u></strong></p> <p>Located in a climate-controlled office environment with moderate noise level.<br /><br /></p> <p><u><strong>Essential Physical Demands and Frequency</strong></u></p> <ul> <li>Standing:&nbsp; Occasionally.</li> <li>Driving/Travel:&nbsp; Occasionally.</li> <li>Sitting:&nbsp; At a desk, most of the day &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li> <li>Lifting:&nbsp; Infrequent; Occasionally up to 30 lbs. unassisted.</li> <li>Other: &nbsp;Infrequent; Bending, pushing/pulling occasionally to move boxes.</li> <li>Other: Use computer keyboard and view monitor for extended periods of time.</li> </ul>