Payroll Administrator - Bilingual

<strong>At Parkland we are here to help you power your journey and energize your career. Whether you are an experienced professional, a new graduate, or a skilled trades person, Parkland offers career growth opportunities in a fair and collaborative environment built on our Parkland Values of Safety, Integrity, Community, and Respect. &nbsp;We are building a team of industry leaders, growing in our size and strengths, and leading in technology investment.</strong>

Calgary, AB T2P 4H4, CAN

Parkland Corporation

Parkland is Canada and the Caribbean&rsquo;s largest, and one of America&rsquo;s fastest growing, independent suppliers and marketers of fuel and petroleum products and a leading convenience store operator. We power over 80 locally known brands in 25 countries.<br /> <p class="p1"><strong>Together, we are ONE Parkland.</strong>&nbsp;<br /><br />We serve essential needs in our communities by providing people with the fuels they need, quality foods, and convenience goods.&nbsp;We are&nbsp;focused on leading our customers through&nbsp;the energy transition with a goal of lowering our collective environmental impact.<br /><br /><strong>ONE Parkland is a mantra you&rsquo;ll hear a lot. It means - together we win.</strong><br /><br />We have one of the best teams in our industry. But what does it take to work here? If you think big and consistently deliver. If you embrace change, think fast and act quick. If you always strive for better and never sit on the sidelines. If you pay attention to detail and are brilliant to work with.&nbsp;<br /><br /><strong>If you are humble, hungry and smart, you belong at Parkland.</strong></p>

keywords: position summary,position details,payroll,reporting,problem solving,process,projects,other duties,qualifications,knowledge,skills,benefits,what we offer

Full Time

Overview: <p>At Parkland, our purpose is to Power Journeys &amp; Energize Communities. We are a prominent independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. As One Parkland team, we proudly serve diverse retail, commercial and wholesale customers across Canada, the United States, the Caribbean region, and South America. We power a growing family of locally known brands including M&amp;M Food Market, Fas Gas Plus, Pioneer, RaceTrac, Superpumper, Ultramar, Chevron, Esso, ON the RUN, Ultramar, Bluewave Energy, Pipeline, Chevron, Columbia Fuels, Island Petroleum, and Sparlings Propane.</p> <p>We recognize that diversity gives us an edge and inclusion propels us forward. We&rsquo;re also a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster. As such, we welcome talented individuals that have a variety of perspectives, backgrounds, and industry experience who will contribute to the success of our One Parkland team.</p> <p><strong>Position Title: Payroll Administrator - Bilingual</strong></p> <p><strong>Team and Location: People and Culture &ndash; Calgary, AB&nbsp;</strong></p> <p><strong><br />Position Summary:</strong></p> <p>Reporting to the HRIS manager, this position works directly and corporately with all P&amp;C members and Payroll personnel to meet the payroll goals and deadlines. The Payroll Administrator is responsible for the timely and accurate processing and transmission of payroll for their assigned business units province-wide, along with union payrolls in Quebec and Ontario. Payroll currently includes bi-weekly and weekly payroll for hourly and salary employees and variable compensation programs. In addition to the preparation, collection and review of payroll, responsibilities also include various union reporting requirements. A high level of confidentiality is expected in this role.</p>
Responsibilities: <p><strong>Payroll Processing:<br /><br /></strong></p> <ul> <li>Responsible for preparing, collection, and verifying bi-weekly payrolls for salaried and hourly employees in accordance with established provincial and federal legislation (approx. 200 employees).</li> <li>Responsible for preparing, collection, and verifying weekly/bi-weekly payrolls for union and non-union employees in QC and ON. Understanding of 3 collective agreements (approx. 100 employees).</li> <li>Calculating and processing gross to net payroll, retroactive pay, vacation pay, overtime, commissions, severance, bonuses, shift differential, and deductions such as garnishments, parking, float deduction, union dues, pension, etc.</li> <li>Verifies auto timesheets are calculating correctly, missed punches are fixed, and approvals completed for time and PTO requests and exception entries, all within the specified payroll processing deadline.</li> <li>General Ledger for finance.</li> <li>Submission of cheques to union and pension plans after each payroll.</li> <li>Responsible for PTO plan maintenance and reporting.</li> <li>Responsible for entering data for employee such as new hires, ROEs, terminations, transfers, reclassifications, promotions, sunlife setup, etc. (employee full life cycle).</li> <li>Identify and resolve discrepancies through checks, auditing, and adjustments to reconcile payroll utilizing reports from payroll, UTM, benefits, etc.</li> <li>Liaise as required with department managers and P&amp;C teams to clarify or request further information for payroll cycle to complete duties as required, following auditing requirements.</li> <li>Answering questions and resolving issues regarding payroll with internal and external stakeholders.</li> <li>Problem-solving issues that are routine and may require further guidance from management if complex or out scope.</li> <li>Perform other related duties as required.</li> <li>Annual T4 and RL1 completion in ADP.</li> </ul> <br /> <p><strong>Reporting:<br /><br /></strong></p> <ul> <li>Weekly reports to the business on new hires, terminations, changes, etc. that affect JDE, Concur, and other systems within the business.</li> <li>Monthly union reporting.</li> <li>Monthly ON WCB remittances.</li> <li>Quarterly union reporting.</li> <li>Many additional weekly, bi-weekly and monthly reports for managers and the business.</li> <li>Ad-hoc reports as requested.</li> </ul> <br /> <p><strong>Various Projects:<br /><br /></strong></p> <ul> <li>Backup other Payroll Administrators for payroll processing on both the hourly and salary payrolls.</li> <li>Responsible for ad-hoc projects.</li> <li>Assist in processing the annual Merit increases.</li> <li>Annual union increases and Sunlife updates.</li> <li>Annual pension/CAAT reporting.</li> <li>Annual vacation rates updates/calculations for union employees.</li> <li>Annual union release hours.</li> </ul>
Requirements: <ul> <li>Minimum 2 years of payroll processing multi-provincial payroll in a large organization with union experience.</li> <li>Bi-lingual would be an asset.</li> <li>Working toward or completion of your Payroll Compliance Practitioner (PCP) is an asset.</li> <li>Proficient in MS Word, MS Outlook, and spreadsheet/database (MS Excel) is required.</li> <li>Working knowledge of industry payroll systems UKG and ADP are preferred, or similar payroll system.</li> <li>Executes with accuracy and timely in turning around data entry with minimal errors through strong attention to detail and good organizational skills.</li> <li>Effective communication skills both verbal and written to interact at all levels of the organization.</li> <li>Maturity to understand and respect the sensitivity and confidentiality of payroll matters.</li> <li>Knowledge of payroll compliance, and provincial and federal employment legislation for Canada.</li> <li>Strong attention to detail.</li> <li>Ability to work independently as well as in a dynamic team environment.</li> </ul> <br /> <p><strong>We Offer:<br /><br /></strong></p> <ul> <li>Our Performance-based Annual Incentive Plan, an annual bonus awarding your performance.</li> <li>A share in our success through the Employee Share Purchase Plan and 100% company matching.</li> <li>A flexible group benefits plan that offers health and dental coverage choices to meet the needs of each unique employee. Inclusive of life and disability insurance, Health Care and Lifestyle Spending options, and a supportive Employee and Family Assistance Program.&nbsp;</li> <li>Participation in Parkland Pledge, an employee-driven charitable giving program.</li> <li>An employee referral program &ndash; earn up to $2000 for your referral.</li> <li>In-house learning and development opportunities, leadership training, international opportunities.</li> <li>Discount Programs and Educational Scholarship Programs for family members.</li> <li>A safety-focused work environment and ongoing safety training.</li> </ul> <br /> <p><strong>Please note:<br /><br /></strong></p> <ul> <li>Candidates must be legally able to work in Canada at this time. Parkland regrets that it is unable to sponsor employment Visas.</li> <li>Parkland Corporation is committed to the principles of Employment Equity. We strive to provide accessibility in employment to ensure equal access to employment opportunities for candidates, including persons with disabilities. Parkland Corporation will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability, please notify us upon scheduling your interview.</li> <li>Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and/or Fitness for Duty testing.</li> </ul> <p>This position will close when a successful candidate is found.</p>